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HESA Student Record 2013/14 - Ethnicity

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HESA Student Record 2013/14

Fields required from institutions in Scotland


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valid entries
Short nameETHNIC

This field records the ethnicity of the student, on the basis of their own self-assessment

Applicable toEngland Northern Ireland Scotland Wales

All students at Institutions in England where (EntryProfile.DOMICILE in the current submission as well as those previously submitted = XF, XG, XH, XI, XK, XL, GG, JE, IM or Course.TTCID is 1, 8, G, H, L, M, N or P) and Instance.REDUCEDI = 00, 01, 07 or 08

All students at Institutions in Wales, Scotland and Northern Ireland where (EntryProfile.DOMICILE in the current submission as well as those previously submitted = XF, XG, XH, XI, XK, XL, GG, JE, IM) and Instance.REDUCEDI = 00, 01 or 08

Valid entries and labels
13White - Scottish
14Irish Traveller
15Gypsy or Traveller
19Other White background
21Black or Black British - Caribbean
22Black or Black British - African
29Other Black background
31Asian or Asian British - Indian
32Asian or Asian British - Pakistani
33Asian or Asian British - Bangladeshi
39Other Asian background
41Mixed - White and Black Caribbean
42Mixed - White and Black African
43Mixed - White and Asian
49Other mixed background
80Other ethnic background
90Not known
98Information refused

Ethnicity is recorded on the basis of the student's own self-assessment.

Code 80 'Other ethnic background' should be used when a student indicates their ethnicity as something not included in the coding frame.

Code 90 'Not known' can be used when a student genuinely does not know their ethnicity, for example individuals who were adopted.

Code 98 'Information refused' should be returned when a student has explicitly refused to provide the information. The phrase 'Prefer not to say' can be used when collecting the data.

Coverage of the coding frame is shown in the following table.

HESA coding frame for institutions in: E S W NI
10 White Y Y* Y Y
13 White - Scottish Y
14 Irish Traveller Y
15 Gypsy or Traveller Y Y Y Y
19 Other White background Y
21 Black or Black British - Caribbean Y Y Y Y
22 Black or Black British - African Y Y Y Y
29 Other Black background Y Y Y Y
31 Asian or Asian British - Indian Y Y Y Y
32 Asian or Asian British - Pakistani Y Y Y Y
33 Asian or Asian British - Bangladeshi Y Y Y Y
34 Chinese Y Y Y Y
39 Other Asian background Y Y Y Y
41 Mixed - White and Black Caribbean Y Y Y Y
42 Mixed - White and Black African Y Y Y Y
43 Mixed - White and Asian Y Y Y Y
49 Other mixed background Y Y Y Y
50 Arab Y Y Y Y
80 Other ethnic background Y Y Y Y
90 Not known Y Y Y Y
98 Information refused Y Y Y Y

* please see 'UCAS/HESA coding'

The Equality Challenge Unit (ECU) has a number of resources relating to gathering information across the protected characteristics covered by the Equality Act 2010. These resources can be found at Equality Challenge Unit. If you have any further queries regarding equality monitoring, please email ECU at [email protected].

UCAS/HESA coding

The coding frame used by UCAS for 2012 entrants onwards is as listed above, with the exclusion of codes 13 White - Scottish, 19 Other White background and 15 Gypsy or Traveller. It is expected by DEL(NI) and the SFC that institutions in Northern Ireland and Scotland will re-code from the UCAS subset to the full HESA coding frame. This will require institutions in Northern Ireland and Scotland to survey students for ethnicity on registration. Code 10 'White', although not a Census code available in Scotland, has been left as a valid entry as UCAS will be passing this code to institutions. It has been agreed with the SFC that to minimise the recoding burden on HEIs, this code may be submitted by institutions in Scotland.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To monitor equal opportunities issues in the higher education sector and support higher education institutions (HEIs) in meeting their obligations under the Equality Act 2010

Part of
Field length2
Minimum occurrences0
Maximum occurrences1
Schema components
Element: ETHNIC
OwnerEquality Challenge Unit (ECU)
Date modified2014-04-29
Change management notesCoverage statement updated to reflect that ethnicity data is only required where Course.TTCID is 1, 8, G, H, L, M, N or P and the institution is in England. The coverage statement for England has consequently been split from that for the other devolved administrations. Business rule 2 updated and business rule 4 added to enforce the revised coverage for ITT providers in England, as the data is now required for all ITT students irrespective of the country of domicile on entry.

Contact Liaison by email or on +44 (0)1242 388 531.