HESA Student Record 2013/14 - Gross fee
HESA Student Record 2013/14
Fields required from institutions in Scotland
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This field will capture the gross fee charged, that is before any financial support from the institution such as waivers are taken into account.
|Applicable to||England Northern Ireland Scotland Wales|
Institutions in Wales: All instances where Instance.FEEREGIME = 20.
Institutions in Scotland: All instances where Instance.FEEREGIME = 20.
Institutions in Northern Ireland: All instances where Instance.FEEREGIME = 20.
The SLC will have this information for students domiciled in England, Wales and Northern Ireland who apply for student finance and for whom a Student Support Number (Instance.SSN) is returned. HEIs have the option to either not return the fee fields and allow the data to be matched to SLC or optionally report this and Instance.NETFEE. For institutions in Scotland, the SLC will have this information for students who are paying de-regulated tuition and so this field is optional if the Student Support Number (Instance.SSN) is returned.
This field is required to be returned for all students not applying for student finance.
If the institution provides a waiver in the form of a lower fee charged to post-2012 fee regime students then the SLC data on maximum fee for the course can be used to provide the gross fee charged.
For Welsh domiciled students in the UK, and EU domiciled students in institutions in Wales, the Instance.GROSSFEE should be the fee charged before the fee grant is applied.
The Instance.GROSSFEE returned should be the exact fee, e.g. £6,551 and not rounded.
If a student leaves the HEI part the way through the instance year, the annualised amount for the course should be returned in Instance.GROSSFEE.
For non-standard years where it is not known which or how many modules the student will elect to take in HESA year two of the year of instance, HEIs should return the fee based on modules started in the reporting year.
For non-standard years (where Instance.TYPEYR = 2, 3, 4 or 5) the full fee for the year of instance should be returned in the reporting year within which the year of instance commences.
Example: a one year full time MPhil course runs from October to October; the total cost of the course is £10,000.
For courses that run for more the one year and charge the fees up front, the fees should be divided between the course years.
Example: a two year part time postgraduate diploma course runs from October to October; the total cost of the course £12,000, which is charged up front.
Writing-up students who are charged an additional fee on top of the agreed fee for the course by the HEI, should include the additional fee in Instance.GROSSFEE.
Example: a student studying a one year MPhil course running from October to October overshoots the dissertation phase and continues in writing-up mode until December. The HEI charges a fee of £200 for this writing-up phase.
For outgoing exchange students the Instance.GROSSFEE should be the fee that the student is being charged for that year.
For full year ERASMUS outgoing students the Instance.GROSSFEE should have no fees reported and no fees will be returned from the SLC. For part year ERASMUS students the Instance.GROSSFEE should be returned with the fee that the student is being charged for that year.
If a student with an SSN leaves the HEI part the way through the instance year, the SLC will provide the annualised amount for the course in Instance.GROSSFEE.
Where a student repeats a term or semester in an additional year to the agreed structure of the course, HEI should report the additional fee in Instance.GROSSFEE.
Students coded 1 ‘Sandwich placement’, 2 ’Language year abroad & not full-year outgoing ERASMUS’ or 4 ‘Final year of full-time course lasting less than 15 weeks’ in Instance.SPECFEE should have Instance.GROSSFEE returned as less than 50% of the agree OFFA amount for the course.
Instance.GROSSFEE is not required for incoming exchange students or dormant students.
Instances where the NHS (or another body) pays a per-capita charge equivalent to a fee should be recorded in Instance.GROSSFEE. However, where the NHS (or another body) pays a single fee that is not linked to an individual student then zero should be returned.
A fee of £9,000 would be returned as 9000.
A fee of £7,545 would be returned as 7545.
Quality rules relating to this field are displayed here.
To monitor the various fee levels, for example by subject, course type and student characteristics including their spread across the UK.
|Change management notes||Coverage amended to include new Instance.FEEREGIME code 30. Business rule 1 updated for the change in coverage with the introduction of Instance.FEEREGIME code 30. Business rules 6, 7, 8 and 9 updated to add new Course.COURSEAIM code M28 to the coverage of the rules to validate fees for undergraduate courses as it is an integrated masters. Business rules 14 and 15 updated to exclude new Course.COURSEAIM code M28 from the rules to validate fees for postgraduate taught courses as it is an integrated masters.|
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