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HESA Student Record 2013/14 - Last institution attended

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HESA Student Record 2013/14

Fields required from institutions in Scotland

Last institution attended

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Short namePREVINST

This field describes previous institution attended by the student.

Applicable toEngland Northern Ireland Scotland Wales

All entrants where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H16, H18, H22, H23, I00, I11, I16, J10, J16, J20, J26, J30, C20, C30 and Instance.REDUCEDI = 00 or 04


This field seeks to categorise types of expected code, and uses the first character to indicate from which code set the institute identifier belongs. HESA codes should be prefixed with an H, government codes should be prefixed with a D and UCAS codes should be prefixed with a U. Generic codes do not require a prefix.

For students entering through UCAS this information will be available from UCAS via the *J transaction. It is not expected that the information contained within the *J will be updated by institutions, however where updates are made these should be made with reference to the schools codes listing issued by UCAS to institutions.

UCAS will make available an HEI, FEC or government number, if they have one, or in the absence of same, default to the five digit UCAS number, but the letter prefixing the code will differentiate between type of institution.

UCAS holds the school/FE/HE or other institution from which the UCAS application was received. HESA recognises that this will give a small percentage statistical error in the data for this field.

For non-UCAS entrants institutions may use the generic codes and not provide details of individual named institutions. The generic codes are:

4901UK state school
4911UK independent school
4921UK FE college
4931Any non-UK institution
4941UK HEI

If the previous institution is not known and none of the other generic codes are suitable, code as H9999, U99999, U00000, D9999999 or D0000000, 9999 or 0000.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To monitor school, etc, background of students and to assist the tracking of students through their experience of higher education.

Part of
Field length8
Minimum occurrences0
Maximum occurrences1
Schema components
Data type: PrevInstType
Related fields
Date modified2014-04-29
Change management notesBusiness rule 1 updated for new Course.COURSEAIM code M28 being added to the coverage of the field.

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