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HESA Student Record 2013/14 - Qualifications on entryQualificationsOnEntry

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HESA Student Record 2013/14

Fields required from institutions in Scotland

Qualifications on entry

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Short nameQualificationsOnEntry

Detail of the qualifications held by the student when the instance begins

Applicable toEngland Northern Ireland Scotland Wales

All entrants at institutions in England, Wales, Scotland and Northern Ireland where EntryProfile.UCASAPPID exists and this data has been provided by UCAS.

For institutions in England this information should also be returned where (EntryProfile.QUALENT3 = P41, P42, P46, P47, P50, P51, P53, P62, P63, P64, P65, P68, P80, P93, P94, X00 or X01) and (EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM).


The awarding bodies have given their consent, via the Joint Council for Qualifications (JCQ), for some of the results data that they forward to UCAS to be shared with HEIs for admission purposes, to also be used in preparing the Student Record from 2007/08. The detail of the agreement is still to be finalised.

In Wales, Scotland and Northern Ireland, this information is only required for UCAS entrants with tariff-bearing qualifications. In England, there is the additional requirement that this information is returned for UK-domiciled entrants where the highest qualification on entry is at level 3, including Access courses (EntryProfile.QUALENT3 codes X00 and X01).

Institutions are, however, encouraged to provide the same information for other undergraduate students, in order to contribute more complete statistical information for the sector.

If returning qualification on entry data for a continuing student in order to add to or correct data returned in a previous year, then the complete set of qualifications should be returned not just the updated ones.

The existence of this entity cannot be tested by validation rules. However, submissions will be compared with the data supplied to HESA by UCAS for quality assurance purposes.

Additional information on qualifications may be found in the Further guidance on reporting qualifications on entry document.

Quality rules
Quality rules relating to this entity are displayed here.
Reason required

This entity exists to hold information about the individual qualifications a student holds when they begin an instance.

Part of
Minimum occurrences0
Maximum occurrencesunbounded
Schema components
Has parts
Date modified2014-04-29
Change management notesCoverage revised in light of HEFCE's change in requirement for qualifications outside of those provided by UCAS. Second clause amended from 'For institutions in England this information must also be returned where...' to 'For institutions in England this information should also be returned where...'.

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