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HESA Student Record 2013/14 - Qualification type

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HESA Student Record 2013/14

Fields required from institutions in Scotland

Qualification type

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valid entries
Short nameQUALTYPE

This field identifies the type of qualification obtained on entry to the instance, for example ‘A’ Level, Higher.

Applicable toEngland Northern Ireland Scotland Wales

All Qualification on entry records

Valid entries and labels
0ABTEC Certificate (NQF/ASL)
0BBTEC Lvl 3 Award Group A (NQF/ASL)
1ABTEC Extended Certificate (NQF/ASL)
1BBTEC Specialist Diploma (QCF)
1CBTEC Lvl 3 Award Group B (NQF/ASL)
2BBTEC Specialist Certificate (QCF)
2CBTEC Lvl 3 Award Group C (NQF/ASL)
3BBTEC Specialist Award (QCF)
3CBTEC Certificate Group A (NQF/ASL)
4BBTEC Certificate Group B (NQF/ASL)
4CBTEC Lvl 3 National Certificate (NQF/CQF)
5BBTEC Certificate Group C (NQF/ASL)
5CBTEC Level 3 Nationals in Children's Play, Learning and Development (NQF): Diploma
6BBTEC Certificate Group D (NQF/ASL)
6CBTEC Level 3 Nationals in Children's Play, Learning and Development (NQF): Certificate
6MMusic Theory Level 6
7BBTEC Lvl 3 Diploma Group A (NQF/ASL)
7CBTEC Level 3 Nationals in Children's Play, Learning and Development (NQF): Subsidiary Certificate
7MMusic Theory Level 7
8BBTEC Lvl 3 Diploma Group B (NQF/ASL)
8CBTEC Level 3 Nationals in Children's Play, Learning and Development (NQF): Award
8MMusic Theory Level 8
9BBTEC Lvl 3 Diploma Group C (NQF/ASL)
9CBTEC Level 3 Nationals in Children's Play, Learning and Development (NQF): Subsidiary Award
9UGCE 9 Unit Award
AGCE A Level
A1Advanced Subsidiary
ABAQA Baccalaureate
ADGCE AS Level (Double)
AEAdvanced Extension Award
AFASDAN Level 3 Award of Personal Effectiveness (QCF) (AoPE)
AGLevel 3 NVQ in Accounting
AHSQA Advanced Highers
ALAsset Languages - Listening
ANGCE Advanced Level with Advanced Subsidiary (9 units)
AOCIE AO (Advanced Ordinary)
APAsset Languages - Speaking
AQAQA Enrichment
ARAsset Languages - Reading
ATAAT Diploma in Accounting
AWAsset Languages - Writing
BBTEC National Award/Certificate/Diploma (NQF) where not coded seperately
B0BTEC Lvl 3 National Certificate (Legacy)
B1BTEC Lvl 3 Extended Dip. (was National Dip. 180+) (QCF)
B2BTEC Lvl 3 Diploma (was National Certificate 120+) (QCF)
B3BTEC Lvl 3 Subsidiary Dip (was National Award 60+) (QCF)
B4BTEC Lvl 3 Cert (= 50% of National Award 28-36) (QCF)
B5BTEC National Award (NQF)
B6BTEC National Certificate (NQF)
B7BTEC National Diploma (NQF)
B8BTEC Higher National Certificate (NQF)
B9BTEC Higher National Diploma (NQF)
BABTEC Lvl 3 Award (NQF/ASL)
BBBTEC Lvl 3 Extended Certificate (NQF/ASL)
BCBTEC Lvl 3 Diploma (NQF/ASL)
BDBTEC Lvl 3 National Award (NQF/CQF)
BEBTEC National in Early Years (NQF)
BFBTEC Lvl 3 National Diploma (NQF/CQF)
BGBTEC Lvl 5 Higher National Certificate (NQF/CQF)
BHBTEC Lvl 5 Higher National Diploma (NQF/CQF)
BIBTEC Lvl 3 Foundation Diploma 120 (QCF/FAD)
BJBTEC Lvl 4 Foundation Diploma 120+ (QCF/FAD)
BKBTEC Lvl 4 HNC Diploma 120+ (QCF)
BLBTEC Lvl 5 HND Diploma 240+ (QCF)
BMBTEC Lvl 4 HNC Diploma 120+ (QCF/CQF)
BNBTEC Lvl 5 HND Diploma 240+ (QCF/CQF)
BPBTEC Lvl 5 Higher National Certificate (Legacy)
BQBTEC Diploma (FAD/Legacy)
BRBTEC Lvl 3 National Diploma (Legacy)
BSBTEC Lvl 5 Higher National Diploma (Legacy)
BTBTEC Lvl 3 Cert (= 50% of National Award 28-36) (QCF/CQF)
BUBTEC Lvl 3 Subsidiary Dip (was National Award 60+) (QCF/CQF)
BVBTEC Lvl 3 Diploma (was National Certificate 120+) (QCF/CQF)
BWBTEC Lvl 3 Extended Dip (was National Dip. 180+) (QCF/CQF)
BXBTEC Lvl 3 Foundation Diploma (NQF/FAD)
BYBTEC Lvl 3 Extended Certificate (NQF/ASL)
BZBTEC 90 Credit Diploma (QCF)
C1Certificate of Proficiency in English (CPE)
C2Certificate of Advanced English (CAE)
CACACHE Practical
CCCACHE Certificate in Child Care and Education
CDCACHE Diploma in Child Care and Education
CECACHE Award in Child Care and Education
COCope Awards
CWCache Extended Diploma for Children & young people workforce
D3Graded Speech and Drama Examinations at Level 3 (LAMDA)
D6Speech and Drama Studies Grade 6
D7Speech and Drama Studies Grade 7
D8Speech and Drama Studies Grade 8
DAGCE A Level (Double)
E1Essential Skills (NI) (Level 1)
E2Essential Skills (NI) (Level 2)
E3Essential Skills (NI) (Level 3)
E4Essential Skills (NI) (Level 4)
EAEDI level 3 certificate in Accounting
EIEDI level 3 Certificate in Accounting (IAS)
EPExtended Project
EQEQL level 3 Certificate (British Horse Society)
F1Functional Skills Level 1
F2Functional Skills Level 2
F3Functional Skills Level 3
F4Functional Skills Level 4
FADiploma in Foundation Studies (Art and Design)
FDFinancial Services (Diploma)
FMFree Standing Maths
FRLevel 3 Diploma in Fashion Retail
FSFinancial Services (Certificate)
FYFoundation Studies
G6Graded Dance: Grade 6
G7Graded Dance: Grade 7
G8Graded Dance: Grade 8
HSQA Highers
H1Cambridge International Singapore Higher 1
H2Cambridge International Singapore Higher 2
H3Cambridge International Singapore Higher 3
HCSports Leaders UK – Level 3 Certificate in Higher Sports Leadership (QCF)
HDHong Kong Diploma of Secondary Education
HKHigher Core Skills
HLSports Leaders UK – Higher Sports Leader Award
HSHigher School Certificate
I1SQA Intermediate 1
I2SQA Intermediate 2
IBInt. Baccalaureate (Higher level)
ICIB Theory of Knowledge
IDIB Bonus points
IEIB Total points
IFIB Overall result
IKInt 2 Core Skills
ILIrish Leaving (Higher)
INScottish Inter Disciplinary Project
IOIrish Leaving (Ordinary)
ISIB Standard (Subsidiary) Level
IXIB Extended Essay
K1Key Skill Level 1
K2Key Skill Level 2
K3Key Skill Level 3
K4Key Skill Level 4
LDAccess to HE Diploma
M6Music Practical Level 6
M7Music Practical Level 7
M8Music Practical Level 8
MCi-Media Certificate
MDi-Media Diploma
MECertificate in Mathematics for Engineers
N1City and Guilds Land Based Services Level 3 qualifications: Extended Diploma
N2City and Guilds Land Based Services Level 3 qualifications: Diploma
N3City and Guilds Land Based Services Level 3 qualifications: Subsidiary Diploma
N4City and Guilds Land Based Services Level 3 qualifications: Certificate
N5City and Guilds Land Based Services Level 3 qualifications: 90 Credit Diploma
NCSQA Higher National Cert
NDSQA Higher National Dip
O1OCR Level 3 Cambridge Technical: Extended Diploma
O2OCR Level 3 Cambridge Technical: Diploma
O3OCR Level 3 Cambridge Technical: Subsidiary Diploma
O4OCR Level 3 Cambridge Technical: Introductory Diploma
O5OCR Level 3 Cambridge Technical: Certificate
O6OCR National Certificate
OCOCR iPro Certificate
ODOCR iPro Diploma
OEOCR National Extended Diploma
OTOCR National Diploma
PAAdvanced Diploma
PDProgression Diploma
PEExtended Diploma
PLLevel 3 Certificate in Speech and Drama: Perforance Student (PCertLam)
PPScottish PP Passport
PRPrincipal Learning
R1Music Practitioner Extended Diploma
R2Music Practitioner Diploma
R3Music Practitioner Subsidiary Diploma
R4Music Practitioner Extended Certificate
R5Music Practitioner Certificate
S1Scottish National Certificate (Band A)
S2Scottish National Certificate (Band B)
S3Scottish National Certificate (Band C)
SBScottish Baccalaureate
SICISI Introduction to Securities and Investment
SPGCE Special Paper
SSScottish Standard Grade
STStep Award
SWSQA Skills for Work INT2
TAInstitute of Arts Award (Gold)
UCPre-U Certificate
UDPre-U Diploma
USPre-U Short Course
VVCE Advanced
V1VCE Advanced Subsidiary
V2VCE Advanced Double Award
VACommunity Volunteering Award
VCCommunity Volunteering Certificate
VFVocational Dance Advanced Foundation
VIVocational Dance Intermediate
W1Essential Skills Wales (Level 1)
W2Essential Skills Wales (Level 2)
W3Essential Skills Wales (Level 3)
W4Essential Skills Wales (Level 4)
WAWJEC Level 3 Award
WBWelsh Baccalaureate
WCWJEC Level 3 Certificate
WDWJEC Level 3 Diploma
Y1Access to HE Diploma (CAVA)
Y2Access to HE Diploma (West Midlands)
Y3Access to HE Diploma (Eastern Region)
Y4Access to HE Diploma (AIM Awards)
Y5Access to HE Diploma (London)
Y6Access to HE Diploma (North East Region)
Y7Access to HE Diploma (Ascentis)
Y8Access to HE Diploma (Open Awards)
Y9Access to HE Diploma (Credit 4 Learning)
YAAccess to HE Diploma (Laser Learning Awards)
YBAccess to HE Diploma (South West Learning)
YCAccess to HE Diploma (Agored Cymru)
YDAccess to HE Diploma (Yorkshire & Humber)
YECertificate for Young Enterprise
YFAccess to HE Diploma (AQA)

The awarding bodies have given their consent, via the Joint Council for Qualifications (JCQ), for some of the results data that they forward to UCAS to be shared with HEIs for admission purposes, to also be used in preparing the Student Record from 2007/08 onwards .

This data will be made available to institutions by UCAS (through the *J transaction). The HESA record will work to the existing UCAS coding frame.

From 2008/09, the UCAS coding frame only is used for qualifications that are available from UCAS.

Institutions are encouraged to provide this information for other full-time undergraduate students, in order to contribute more complete statistical information for the sector. In order for institutions to be able to add information about qualifications that are included in the UCAS Tariff, but for which UCAS do not provide electronic results information, additional codes have been added.

Guidance on specific qualifications

Access to HE diploma

For Institutions in England where an Access to HE diploma (QualificationsOnEntry.QUALTYPEs Y1, Y2, Y3, Y4, Y5, Y6, Y7, Y8, Y9, YA, YB, YC, YD, YF, LD) has been awarded and an appropriate grade has been achieved for ABB+ equivalency, then the Instance.INITIATIVES valid entry code B 'Access to HE diploma marker' should be completed to support the ABB+ policy for student number control. The appropriate grade to meet ABB+ equivalency is defined as an overall pass which includes 45 credits at Level 3, of which 30 credits must be at Distinction and the other 15 at Merit or higher, as identified in the HEFCE publication documentation Students outside the Student Number Control in 2013-14 ABB+ population.

Singapore Higher qualifications

Note that H1, H2 and H3 A level qualifications are Singapore Higher qualifications awarded by University of Cambridge International Examinations (CIE)


From 2012/13, BTEC qualifications are available through the UCAS Data for HESA (also known as *J) transaction. The ability to return these qualifications through the HESA record was previously accomplished through the provision of a HESA-specific code: B 'BTEC Nationals (NQF)'. This permitted the return of a subset of BTEC qualifications to allow for analytical requirements.

A suite of new QUALTYPEs have been introduced by UCAS for the range of BTECs which can now be supplied through the the UCAS Data for HESA transaction. These new codes also cover the qualifications that correspond to those that could previously be returned under QUALTYPE 'B'.

Description Previous HESA QUALTYPE UCAS QUALTYPE from 2012/13
BTEC Nationals (NQF): Award B B5
BTEC Nationals (NQF): Certificate B6
BTEC Nationals (NQF): Diploma B7

To minimise burden on institutions, HESA will accept qualifications for continuing students coded using either system. There is no requirement for continuing students to be recoded to the more detailed QUALTYPEs; instances under either coding system will be treated identically for analysis purposes. Data obtained from UCAS using the newer codes does not need to be altered in order to be submitted in the HESA Student record - the UCAS codes should be used unchanged.

In addition to the B code, HESA previously made available QUALTYPEs BE, 1B, 2B, 3B, B1, B2, B3 and B4. These map directly to the equivalent qualifications under the new UCAS codes.

Additional information on qualifications may be found in the Further guidance on reporting qualifications on entry document.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To allow detailed analysis of qualifications on entry and consequent progression

Part of
Field length2
Minimum occurrences1
Maximum occurrences1
Schema components
Date modified2014-08-14
Change management notesBusiness Rule 4 updated to add QUALTYPE AS to the list of valid codes for highest qualification of A/AS level.

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