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HESA Student Record 2013/14 - Teacher Reference Number

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HESA Student Record 2013/14

Fields required from institutions in Scotland

Teacher Reference Number

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Short nameTREFNO

This field holds the reference number allocated to each student prior to course completion for the training of teachers.

Applicable toEngland Scotland Wales

Compulsory for instances at institutions in England, Wales or Scotland where Course.TTCID = 1, 8, G, H, L, M, N or P and QualificationsAwarded.OUTCOME = 1 and QualificationsAwarded.QUAL = H11 or I11 and Instance.REDUCEDI = 00 or 04


This number will stay with the teacher throughout their career within the teaching profession.

For institutions in Scotland, the reference number required is the six digit number allocated to each student prior to course completion of pre-service courses for the training of teachers. The first 2 digits denote the expected year of qualification (the last 2 digits of the year).

For institutions in England and Wales the reference number required is the Teacher Reference Number (formerly known as a DfES number). The number is allocated by the NCTL when details of a trainee are entered onto their system and the trainee's record created. The number allocated is a seven digit number.

Overseas students not allocated a teacher reference number should be coded 999999999.

A relevant qualification in QualificationsAwarded.QUAL would be code H11 'First degree with honours leading to QTS/registration with a GTC', I11 'Ordinary (non-honours) first degree leading to QTS/registration with a GTC', M71 'Post-Graduate Certificate in Education or Professional Graduate Diploma in Education' or H71 'Professional Graduate Certificate in Education'.

A code H11 or I11 in QualificationsAwarded.QUAL would generate an error if Instance.TREFNO is blank; codes M71 or H71 in QualificationsAwarded.QUAL would generate a warning if Instance.TREFNO is blank.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To link with teaching career information; used by the NCTL, and GTCW in Wales.

Part of
Field length9
Minimum occurrences0
Maximum occurrences1
Schema components
Element: TREFNO
Related fields
OwnerThe Teaching Councils
Date modified2014-04-29
Change management notesBusiness rule 1 updated to enforce the change in coverage following the introduction of the new School Direct Course.TTCID codes L, M, N and P. Business rule 3 updated for ITT providers in England to warn if the Teacher Reference Number has not been returned for PGCE QTS awards for the new Schools Direct codes L, M, N and P.

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