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HESA Student Record 2013/14 - Year of student on this instance

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HESA Student Record 2013/14

Fields required from institutions in Scotland

Year of student on this instance

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Short nameYEARSTU

This field indicates the year number that the student is in since enrolling for a course leading to the student's qualification aim (whether or not the intended subject or class has changed) i.e. number of years on this student instance. This could be different from the year of course if the student has changed course or retaken a year.

Applicable toEngland Northern Ireland Scotland Wales

All instances where Instance.REDUCEDI = 00 unless institution in Wales and Course.COURSEAIM begins with P, Q, R, S or X.


The year of postgraduate research students should increment on the anniversary of their starting date.

Students whose first term is waived should be deemed to have started when that first term would have started.

This field should not be incremented for periods of dormancy, i.e. codes 63 or 64 in instance.MODE. For example, if a student becomes dormant after their first year of study, and remains out of the system for one year, on resuming their studies this field would be returned as 02.

This field should be incremented for a sandwich placement year and both compulsory and optional years out.

In cases where a student has to repeat a year, this field should be incremented.

It is not expected that there would be many students where this field is greater than 10 years.

Further guidance on the role of this field in HIN linking can be found in the HIN guidance document.

For further details of the inter-relationship between YEARPRG and YEARSTU please see notes in Instance.YEARPRG.

The length of this field is 2 characters, however the move to XML enables data to be returned with or without leading zeros, e.g. 03 or 3.


Examples of the way in which this updated over time can be found in the HIN guidance document.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To track student progression; used in conjunction with instance.YEARPRG to determine which is the current year of the student instance.

Part of
Field length2
Minimum occurrences0
Maximum occurrences1
Schema components
Element: YEARSTU
Data type: YEARSTUType
Related fields

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