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Student record 2013/14

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The UCAS data for HESA (*J) transaction


Version 1.1 Produced 2014-01-20


What is the UCAS data for HESA (*J) transaction?

UCAS Data for HESA (previously known as *J) is the transaction which has been designed to supply data available from UCAS to higher education institutions (HEIs), in a format that can be used in the HEI's HESA Student record return.

There are a number of fields included in the transaction, and the specification which describes these, as well as any translations from UCAS to HESA coding, will be made available on the manual once received from UCAS.

There are a number of fields included in the transaction, and the specification is available which describes these, as well as any translations from UCAS to HESA coding.

The transaction includes UCAS, CUKAS, and UCAS Teacher Training data on applicant characteristics, qualifications and other associated data used in the application cycle. This data is supplied to the HEI that the applicant subsequently attends in order to minimise the burden of re-collecting it for later submission to HESA.

In what format is this data available?

Data can be supplied in the following formats:
    (a) A flat-file type structure
    (b) odbc-link directly into tables
    (c) xml-link.

There is one record submitted per student. This includes deferred students, who will be included in the transaction from the year of application, and every subsequent year for which the student is a live applicant.

UCAS supplies all information it collects for the applicant. However, not all this data is needed for the HESA Student record return.

When is the UCAS Data for HESA transaction available?

At the end of the application cycle once examination results have been confirmed. This is usually mid-to-late November.

How can I sign-up for the UCAS data for HESA transaction?

If you would like to receive the transaction and do not already do so, please contact the HEI Customer Service Team at UCAS. The contact details are password-protected. If you require assistance with the username and password for your institution please contact the HEI Team on 0844 984 1111.

Support

If you have any queries about the content of the UCAS data for HESA transaction, please contact UCAS in the first instance by emailing the Data Quality and Audit (DQA) Data team at UCAS: [email protected]. Further support is available on the UCAS website.

Contact Liaison by email or on 01242 211144.