# HESA ITT In-year collection 2013/14

## Initial Teacher Training In-Year Collection 2013/14## Summary of business rules |
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Version 1.3 Produced 2013-10-21

The business rules below have been updated for 2013/14. Individual changes are listed in the Revision history against the field or entity in which they appear.

Entity | Field Name | Status | Rule | Number |
---|---|---|---|---|

CourseSubject | SBJCA | Error | CourseSubject.SBJCA must be coded C100, C600, F100, F300, G100, I200, L230, L390, L700, P390, Q300, Q560, R100, R200, R300, R400, R500, V100, V600, W200, W300, W400, W500, W900, X900, X120 or X121 where Student.TTCID = 1, 8, G, H, L, M, N or P and any Student.ITTPHSC = 71 - 77 | 1 |

CourseSubject | SBJCA | Error | CourseSubject.SBJCA must be coded C900, C100, C110, C600, C800, D600, F900, F100, F110, F300, F310, F390, G100, I100, I200, I900, H700, H900, J420, L230, L390, L510, L700, L900, N100, N190, N870, P300, P390, Q300, Q560, Q800, R100, R200, R300, R400, R500, R700, R900, V100, V600, W200, W210, W300, W400, W500, W900 or W990 where Student.TTCID = 1, 8, G, H, L, M, N or P and any Student.ITTPHSC = 54 - 57, or 78 - 81 | 3 |

CourseSubject | SBJCA | Error | One, and only one CourseSubject.SBJCA must be coded F900 where any CourseSubject.SBJCA = C900 and Student.TTCID = 1, 8,G, H, L, M, N or P and Student.ITTPHSC = 54 - 57, or 78 - 81 | 4 |

CourseSubject | SBJCA | Error | When more than one CourseSubject.SBJCA is returned, the attribute Main="1" must be included in at least one tag surrounding the main CourseSubject.SBJCA code | 5 |

CourseSubject | SBJCA | Warning | When more than one CourseSubject.SBJCA code is returned, the attribute Main="1" should only be included in the tag of one CourseSubject.SBJCA code | 6 |

CourseSubject | SBJCA | Error | One, and only one CourseSubject.SBJCA must be coded C900 where any CourseSubject.SBJCA = F900 and Student.TTCID = 1, 8, G, H, L, M , N or P and Student.ITTPHSC = 54 - 57, or 78 - 81 | 7 |

CourseSubject | SBJCA | Error | For institutions in England where Student.TTCID = 1, 8, G, H, L, M, N or P and Student.ITTPHSC = 54 - 57, or 78 - 81, CourseSubject.SBJCA codes C110, F110 and F310 must always be used together as a triplet. | 8 |

CourseSubject | SBJCA | Error | CourseSubject.SBJCA codes C100, F100 and F300 can only be used together when Student.TTCID = 1, 8, G, H, L, M, N or P and Student.ITTPHSC = 51 - 53, or 71 - 77. | 9 |

CourseSubject | SBJCA | Error | CourseSubject.SBJCA cannot be coded L100 when any Student.COMDATE is after 2006-07-31 | 10 |

Student | BIRTHDTE | Error | Student.BIRTHDTE cannot be before 1906-11-01 | 1 |

Student | BIRTHDTE | Error | Student.BIRTHDTE cannot be after Y1-07-31 | 2 |

Student | BIRTHDTE | Warning | Student.BIRTHDTE should be before (Y1-20)-08-01 where Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) | 3 |

Student | BIRTHDTE | Warning | Student.BIRTHDTE should be before (Y1-17)-08-01 where Student.ITTAIM = 007, 008, 014, 012, 001, 002, 003, 004 or 013 | 4 |

Student | BIRTHDTE | Warning | Student.BIRTHDTE should be after (Y1-70)-07-31 | 5 |

Student | BIRTHDTE | Warning | Student.BIRTHDTE should be before (Y1-14)-07-31 | 6 |

Student | BURSLEV | Error | Student.BURSLEV = 5 must only exist where Student.ITTPHSC = 51- 53 or 71-77 | 1 |

Student | BURSLEV | Error | Student.BURSLEV = 1, 2, 3 or 5 are only applicable when CourseSubject.SBJCA = C100, C600, F100, F300, F390, G100, I100, L700, Q300, Q800, R100, R200, R300, R400, R500, R700, R900, V100, W300, X120, X121 or X900 | 2 |

Student | BURSLEV | Error | Where Student.TTCID does not = 1, 8, G or H then Student.BURSLEV must equal 6 | 3 |

Student | BURSLEV | Error | Student.BURSLEV = 1 can only exist where Student.PGCECLSS = 03 or 04 and Student.DEGTYPE = 001-098, 400 or 402 | 4 |

Student | BURSLEV | Error | Where Student.BURSLEV = 1 then Student.PGCECLSS must not = 01, 02 or 05-99 and Student.DEGTYPE must not = 200-306, 401 or 999 | 5 |

Student | BURSLEV | Warning | Student.BURSLEV = 2 can only exist where (Student.PGCECLSS = 02 or 04 and Student.DEGTYPE = 001-098, 400 or 402) OR where (Student.PGCECLSS = 12-14 and Student.DEGTYPE = 200-213 or 401) | 6 |

Student | BURSLEV | Warning | Where Student.BURSLEV = 2 then Student.PGCECLSS must not = 01, 03, 05-11, 98 or 99 and Student.DEGTYPE must not = 300-306 or 999 | 7 |

Student | BURSLEV | Error | Student.BURSLEV = 3 can only exist where (Student.PGCECLSS = 01 and Student.DEGTYPE = 001-098, 400 or 402) OR where (Student.PGCECLSS = 12 and Student.DEGTYPE = 064, 077, 090, 094-096 or 401) OR where (Student.DEGTYPE = 300-306) | 8 |

Student | BURSLEV | Error | Where Student.BURSLEV = 3 then Student.PGCECLSS must not = 02-11 or 13-99 and Student.DEGTYPE must not = 200-213 or 999 | 9 |

Student | BURSLEV | Warning | Student.BURSLEV = 6 can only exist where Student.PGCECLSS = 05-11, 98 or 99 OR Student.PGCECLSS does not exist | 10 |

Student | BURSLEV | Warning | Where Student.BURSLEV = 6 then Student.PGCECLSS must not = 01-04 or 12-14 | 11 |

Student | BURSLEV | Error | Student.BURSLEV must = 6 where Student.FUNDCODE = 2 | 12 |

Student | BURSLEV | Error | Student.BURSLEV must = 6 where Student.COMDATE is on or before 2013-07-31 | 13 |

Student | BURSLEV | Error | Student.BURSLEV = 4 can only exist where CourseSubject.SBJCA = F100, F300, G100 or I100 and Student.PGCECLSS = 01 or 02 and Student.DEGTYPE = 001-098, 400 or 402 | 14 |

Student | COMDATE | Error | Student.COMDATE must not be before 1991-01-31 | 1 |

Student | COMDATE | Error | Student.COMDATE must be before Y2-08-01 | 2 |

Student | DEGCTRY | Error | Student.DEGCTRY must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020, 027 or 031) and Student.DEGEST does not exist | 1 |

Student | DEGCTRY | Error | Student.DEGCTRY must not exist where Student.DEGEST exists | 2 |

Student | DEGENDDT | Error | Student.DEGENDDT must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) | 1 |

Student | DEGENDDT | Error | Student.DEGENDDT must not be later than Student.COMDATE | 2 |

Student | DEGENDDT | Error | Student.DEGENDDT where exists must be later than Student.DEGSTDT | 3 |

Student | DEGENDDT | Warning | Student.DEGENDDT where exists should not be earlier than (Y1-08-01 minus 7 years) | 4 |

Student | DEGEST | Error | Student.DEGEST must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020, 027 or 031) unless Student.DEGCTRY exists | 1 |

Student | DEGLENGTH | Error | Student.DEGLENGTH must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) | 1 |

Student | DEGSTDT | Error | Student.DEGSTDT must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020 or 031) | 1 |

Student | DEGSTDT | Warning | Student.DEGSTDT, where exists, should not be earlier than (Y1-08-01 minus 7 years) | 2 |

Student | DEGTYPE | Error | Student.DEGTYPE must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020, 027 or 031) | 1 |

Student | DISABLE | Warning | Where Student.DISABLE = 02, 03, 04, 05, 06, 07, 10, 11, 97, 98 or 99 then Student.COMDATE must be before 2010-08-01 | 1 |

Student | DISALL | Warning | Student.DISALL should exist where Student.DISABLE = 02 - 96 | 1 |

Student | DISALL | Warning | Student.DISALL should not exist where Student.DISABLE = 00, 97, 98 or 99 | 2 |

Student | DISCFUND | Error | Student.DISCFUND = 1 is only applicable when CourseSubject.SBJCA = C100, C600, F100, F300, F390, G100, I100, L700, Q300, Q800, R100, R200, R300, R400, R500, R700, R900, V100, W300, X120, X121 or X900 | 1 |

Student | DISCFUND | Error | Student.DISCFUND = 1 is only applicable where Student.BURSLEV = 1 or 2 | 2 |

Student | DISCFUND | Error | Where Student.TTCID does not = 1, 8, G or H then Student.DISCFUND must = 2 | 3 |

Student | DISCFUND | Error | Student.DISCFUND must = 2 where Student.COMDATE is on or before 2013-07-31 | 4 |

Student | DISCFUND | Error | Student.DISCFUND must not = 1 where Student.PGCECLSS = 01, 05-11, 98 or 99 | 5 |

Student | ENDDATE | Error | Student.ENDDATE must not be null except when ReasonForNull = 9 | 1 |

Student | ENDDATE | Error | Student.ENDDATE must be null when ReasonForNull = 9 | 2 |

Student | ENDDATE | Error | Student.ENDDATE must not be null where Student.RSNEND exists | 3 |

Student | ENDDATE | Error | Student.ENDDATE must be before Y2-08-01 | 4 |

Student | ENDDATE | Error | If Student.Mode is not equal to 63 or 64, then Student.ENDDATE must be after Y1-07-31 | 5 |

Student | ENDDATE | Error | Student.ENDDATE must be after (Y2-6)-07-31 when Student.MODE = 63 or 64 | 6 |

Student | ENDDATE | Error | Student.ENDDATE must be after or the same as Student.COMDATE unless (Student.MODE = 63 or 64 and Student.ENDDATE = Y0-08-01) | 7 |

Student | FNAMES | Error | Student.FNAMES must not be null except when ReasonForNull = 9 | 1 |

Student | FNAMES | Error | Student.FNAMES must be null when ReasonForNull = 9 | 2 |

Student | FUNDCODE | Error | Student.FUNDCODE code 7 is only available where Student.TTCID = 1, 8, G or H | 1 |

Student | FUNDCODE | Error | Student.FUNDCODE code 7 is only available where Student.ITTPHSC is not 31 or 49 | 2 |

Student | HUSID | Error | Student.HUSID must not contain all zeros | 1 |

Student | HUSID | Error | If characters1-4 of Student.HUSID are not 0000 then characters 3-6 must be a valid HESA INSTID plus 1000 | 2 |

Student | HUSID | Error | Student.HUSID must pass the checksum test given in the coding manual | 3 |

Student | HUSID | Error | If characters 1-4 of Student.HUSID are not 0000 then characters 3-6 of Student.HUSID must not be 3001 when Student.COMDATE after 2007-07-31 (INSTID 2001 is invalid). | 4 |

Student | INDSLFCRT | Error | Student.INDSLFCRT must = 'Y' | 1 |

Student | INITIATIVES | Error | Where there are two occurrences of Student.INITIATIVES they must not be identical | 1 |

Student | INITIATIVES | Error | Student.INITIATIVES = D can only exist where Student.TTCID = 1, 8, G, H, L, M, N or P and CourseSubject.SBJCA = G100 and Student.ITTPHSC = 71 - 77 and Institution.UKPRN = 10007811, 10007823, 10007766, 10007138, 10007139, 10006840, 10007146, 10007802, 10007776 or 10007164 | 2 |

Student | ITTAIM | Error | Student.ITTAIM = 027 can only exist where Student.TTCID = G, H, L, M, N or P | 1 |

Student | ITTCOMDATE | Error | Where exists Student.ITTCOMDATE must not be earlier than Student.COMDATE | 1 |

Student | ITTPHSC | Error | Student.ITTPHSC codes 71 - 81 are only available where (Student.TTCID = 1, 8, G or H and Student.COMDATE is after 2007-07-31) OR where Student.TTCID = L, M, N or P | 2 |

Student | ITTPHSC | Error | Student.ITTPHSC codes 31 or 49 are only available where Student.TTCID = 2, G, H, L, M, N or P | 3 |

Student | ITTPHSC | Error | Student.ITTPHSC codes 51 - 57 are only available where Student.COMDATE is after 2002-07-31 and before 2007-08-01 | 4 |

Student | ITTPHSC | Error | Where Student.ITTPHSC is coded 72 Student.COMDATE must be after 2007-07-31 and before 2010-08-01 | 6 |

Student | ITTSCHMS | Error | Student.ITTSCHMS can only be coded 6 where Student.ITTPHSC is between 72 to 77 and CourseSubject.SBJCA is French (R100), German (R200), Italian (R300) or Spanish (R400) | 2 |

Student | MODE | Error | Student.MODE cannot be coded 01 where Student.UNITLGTH = 2 and Student.SPLENGTH = 01 to 05 | 1 |

Student | MODE | Error | Student.MODE cannot be coded 01 where Student.UNITLGTH = 3 and Student.SPLENGTH = 01 to 23 | 2 |

Student | MODE | Error | Student.MODE cannot be coded 63 or 64 where Student.COMDATE is in the current reporting period (i.e. on/after 01-Aug-Y1) | 3 |

Student | PGCECLSS | Error | Student.PGCECLSS must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020, 027 or 031) | 1 |

Student | PGCESBJ | Error | Student.PGCESBJ must exist where Student.COMDATE is in the current reporting period and Student.ITTAIM is a postgraduate qualification (110, 113, 020, 027 or 031) | 1 |

Student | RSNEND | Error | Student.RSNEND must exist where Student.ENDDATE is not null | 1 |

Student | SEXID | Warning | Where Student.SEXID is coded 3 for 5 or more students | 1 |

Student | SPLENGTH | Error | Student.SPLENGTH cannot be greater than 09 where Student.MODE = 01 and Student.UNITLGTH = 1 | 1 |

Student | SPLENGTH | Error | Student.SPLENGTH cannot be greater than 72 where Student.MODE = 01 and Student.UNITLGTH = 2 | 2 |

Student | TTCID | Error | Where Student.TTCID = L, M, N or P, Student.COMDATE must be after 2013-07-31 | 1 |

Student | ULN | Error | Student.ULN must pass the checksum test given in the coding manual | 1 |

Student | YEARPRG | Error | Student.YEARPRG code 0 is only available where Student.ITTAIM = 001, 002, 003, 004, 007, 008, 012, 013 or 014. | 1 |

Student | YEARPRG | Warning | Student.YEARPRG should be less than or equal to Student.SPLENGTH where Student.UNITLGTH = 1 and Student.MODE is less than 40 and Student.YEARPRG is not coded 99 | 2 |

Student | YEARSTU | Error | Student.YEARSTU value cannot be greater than the difference in years between 31 July of the reporting period and the 01 August before Student.COMDATE | 2 |

Contact Liaison by email or on 01242 211144.