Alternative provider student record 2014/15
Alternative provider student record 2014/15
Overview
This section is an introduction and overview of the C14054 Alternative provider (AP) student record collection.
- Data protection guidance - Information about how Data Protection legislation affects the processing of AP student data by HESA. Please note: not all of this guidance is relevant to the AP student collection.
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Data specification
This section contains information about the record specification.
- Coverage of the record - The criteria for the return of data in the record
- Data items - Directory of all data items collected, and the guidance surrounding them. Displayed by entity, and sortable for ease of searching
- Data items - Directory of all data items collected, presented as a single downloadable file
- Data model - Describes the entities included in the record and the relationship between them
- File structure - Describes the physical structure of the record for submission
- Further guidance on file structures for submission - Provides an overview of the submission structures
- Guidance and support with using XML - A guide to the terms used within the record
- C14054.xsd - Schema for the structure of the XML file
- C14054DataTypes.xsd - Schema for the data types used in the XML file
- C14054CodeLists.xsd - Schema for the valid codes for use in the XML file
- Derived field specifications - Contains the list and specifications of the derived fields applied by HESA. Derived fields are by HESA to create populations and groupings for analysis
Further guidance
This section contains additional information to assist in understanding and compiling the return.
- Understanding student instance continuity and the UHN link - An introduction to student linking with worked examples
UCAS data for HESA transaction
This section contains information about the UCAS data for HESA (*J) transaction, designed to provide HEPs with data originating from UCAS that is to be used in returning
the HESA AP student record.
- The UCAS data for HESA (*J) transaction - A document describing the transaction, including format, availability, access and support
- Specification of the UCAS data for HESA (*J) 2014/15 - Describes the fields included in the file and the translations from UCAS to HESA coding conventions
Submission process and quality assurance
This section contains information relating to the data submission process together with tools to assist in data quality assurance.
- Data collection schedule - Details of the key dates and deadlines for the Student collection
- HESA XML data entry tool - a program which will produce XML data in the format required for submission
- How to use the HESA XML data entry tool - guidance on how to use the XML data entry tool
- File structures for downloadable files - Contains details of the format and content of the downloadable files produced during data collection
- Validation overview - A document describing validation checks and the various stages when checks are made
- Quality rules - validation which enforces the quality of the submitted data
- Quality rules web page - FAQ - a guide which discusses the process of viewing the quality rules
- Download validation kit - Contains downloadable validation kit and related help pages. The validation kit allows quality rules to be run locally during data preparation
- Download amalgamation tool - A downloadable tool which can merge multiple smaller XML files into one large file for submission
- Submit data to HESA - Opening page to login to or register for a user account to access the HESA data collection system
- Understanding the NSS reports - A document describing the NSS reports generated by the submission system.
Contact Liaison by email or on +44 (0)1242 388 531.