Staff Record 2014/15 - Date of birth
Staff Record 2014/15All fieldsDate of birth | return to field list |
Type | field | ||||||||||||
Short name | BIRTHDTE | ||||||||||||
Description | This field records the date of birth of staff | ||||||||||||
Applicable to | England Northern Ireland Scotland Wales | ||||||||||||
Coverage | All staff where any (Contract.TERMS is coded 1 or 2) or (Contract.ACEMPFUN is coded 1, 2, 3 or 9 and Contract.TERMS is coded 3). Optional for all non-academic atypical members of staff. | ||||||||||||
Notes | All date fields in the HESA Staff record must be completed using the ISO8601 format of YYYY-MM-DD. It is expected that higher education providers (HEPs) will be able to provide a date of birth, based on the existence of a contract of employment between the HEP and the individual and/or the liability of the HEP to pay Class 1 National Insurance contributions for that individual. Consequently there is no option of a default date of birth not known. It is recognised, however, that due to the nature of non-academic atypical contracts, date of birth information may not be known for staff members with only this type of contract. Where a staff member holds only non-academic atypical contracts (Contract.TERMS = 3 and Activity.ACTSOC = 4-9) Person.BIRTHDTE is not required to be completed where the date of birth is not known. | ||||||||||||
Business rules |
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Reason required | The date of birth is required to generate the age of staff as well as provide additional information for linking between records | ||||||||||||
Part of | |||||||||||||
Field length | 10 | ||||||||||||
Minimum occurrences | 0 | ||||||||||||
Maximum occurrences | 1 | ||||||||||||
Schema components |
Element: BIRTHDTE | ||||||||||||
Owner | Information Standards Board - Aligned Data Definitions | ||||||||||||
Version | 1.0 |
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