Skip to main content

Staff Record 2014/15 - Date of birth

Back to C14025

Staff Record 2014/15

Fields required from institutions in Scotland

Date of birth


return to field list
Typefield
Short nameBIRTHDTE
Description

This field records the date of birth of staff

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All staff where any (Contract.TERMS is coded 1 or 2) or (Contract.ACEMPFUN is coded 1, 2, 3 or 9 and Contract.TERMS is coded 3). Optional for all non-academic atypical members of staff.

Notes

All date fields in the HESA Staff record must be completed using the ISO8601 format of YYYY-MM-DD.

It is expected that higher education providers (HEPs) will be able to provide a date of birth, based on the existence of a contract of employment between the HEP and the individual and/or the liability of the HEP to pay Class 1 National Insurance contributions for that individual. Consequently there is no option of a default date of birth not known.

It is recognised, however, that due to the nature of non-academic atypical contracts, date of birth information may not be known for staff members with only this type of contract. Where a staff member holds only non-academic atypical contracts (Contract.TERMS = 3 and Activity.ACTSOC = 4-9) Person.BIRTHDTE is not required to be completed where the date of birth is not known.

Business rules
1(Error)

Person.BIRTHDTE must exist where any Contract.TERMS = 1 or 2.

2(Error)

Person.BIRTHDTE must exist where any Contract.TERMS = 3 and Contract.ACEMPFUN = 1, 2, 3, or 9.

3(Error)

Where Person.BIRTHDTE exists and Person.DATEFHEI greater than or equal to (Y1)-08-01 then Person.BIRTHDTE must be before (Y1-15)-08-01.

4(Error)

Where Person.BIRTHDTE exists and Person.DATEFHEI greater than or equal to (Y1)-08-01 then Person.BIRTHDTE must be after (Y1-91)-07-31

Reason required

The date of birth is required to generate the age of staff as well as provide additional information for linking between records

Part of
Field length10
Minimum occurrences0
Maximum occurrences1
Schema components
Element: BIRTHDTE
OwnerInformation Standards Board - Aligned Data Definitions
Version1.0

Contact Liaison by email or on +44 (0)1242 388 531.