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Estates management record 2014/15

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Revision history

This table lists changes and additions to the record specification and supporting documentation.

Jump to version:   1.0 | 1.1 | 1.2 | 1.3

Version 1.3 (2016-01-28)Back to top

Element Element version Notes
Ratio definitions 1.1 The Ratio definitions have been updated to correct the numerator for ratio 042C13S06R08.

Version 1.2 (2015-10-22)Back to top

Element Element version Notes
Calculated data items 1.0 Release of the Calculated data items under the 'Data specification' section of the coding manual.
Derived field specifications 1.0 Release of the Derived field specifications under the 'Data specification' section of the coding manual.
Nil return sign-off form N/A Release of the Nil return sign-off form under the 'Submission process and quality assurance' section of the coding manual.
Quality rules N/A Release of the quality rules web page, describing the validation which enforces the quality of the submitted data, under the 'Submission process and quality assurance' section of the coding manual.
Quality rules web page - FAQ 1.0 Release of the quality rules web page - FAQ, describing the functionality now available with the quality rules web page, under the 'Submission process and quality assurance' section of the coding manual.
Ratio definitions 1.0 Release of the Ratio definitions under the 'Further guidance' section of the coding manual.

Version 1.1 (2015-08-13)Back to top

Element Element version Notes
HESA supplied repairs and maintenance costs other operating expenses (FRMCOOE) 1.0 Field added to the Estates management record at the request of HEFCE for use in producing Capital Investment Framework (CIF) metrics. The data within this field will be supplied from the Finance record.
Total GIA commercial space (SMGIACT) 1.0 Field moved from the GrossInternalAreaCommercialSpace entity to the GrossInternalArea entity as per the 'Notification of changes for 2014/15'. To simplify the collection of GIA, a lack of need for the specific breakdowns of commercial space was identified during consultation. Additional guidance added to the Notes section, clarifying when commercial space should be returned in the Estates management record.
Total NIA commercial space (SMNIACT) 1.0 Field moved from the NetInternalAreaCommercialSpace entity to the NetInternalArea entity as per the 'Notification of changes for 2014/15'. To simplify the collection of NIA, a lack of need for the specific breakdowns of commercial space was identified during consultation. Additional guidance added to the Notes section, clarifying when commercial space should be returned in the Estates management record.
Gross Internal Area commercial space 1.0 Entity removed from the Estates management record as per the 'Notification of changes for 2014/15'. To simplify the collection of GIA, a lack of need for the specific breakdowns of commercial space was identified during consultation.
Net Internal Area commercial space 1.0 Entity removed from the Estates management record as per the 'Notification of changes for 2014/15'. To simplify the collection of NIA, a lack of need for the specific breakdowns of commercial space was identified during consultation.
Persons at risk 1.0 Entity removed from the Estates management record as per the 'Notification of changes for 2014/15'. To remove the collection of duplicate data, Total staff FTE (SFFTET) and Total student FTE (STFTET) will be supplied to USHA.
Commercial listed building coverage (BCLBC) 1.0 Field removed from the Estates management record as per the 'Notification of changes for 2014/15'. To simplify the collection of Listed building coverage, a lack of need for the specific breakdowns of commercial space was identified during consultation.
Commercial PFI or PPP (BCPFIPPP) 1.0 Field removed from the Estates management record as per the 'Notification of changes for 2014/15'. To simplify the collection of NIA proportions held under the terms of a private finance initiative or public private partnership, a lack of need for the specific breakdowns of commercial space was identified during consultation.
Commercial tenure freehold (BCTF) Commercial tenure leasehold (BCTLE) Commercial tenure licence (BCTLI) Commercial tenure long leasehold (BCTLL) 1.0 Fields removed from the Estates management record as per the 'Notification of changes for 2014/15'. To simplify the collection of Tenure, a lack of need for the specific breakdowns of commercial space was identified during consultation.
Number of other persons at risk (INPAROT) Number of staff at risk (INPARSF) Number of students at risk (INPARST) 1.0 Fields removed from the Estates management record as per the 'Notification of changes for 2014/15'. To remove the collection of duplicate data, Total staff FTE (SFFTET) and Total student FTE (STFTET) will be supplied to USHA.
Non-residential GIA commercial space (SMGIANRC) Residential GIA commercial space (SMGIARC) 1.0 Fields removed from the Estates management record as per the 'Notification of changes for 2014/15'. To simplify the collection of GIA, a lack of need for the specific breakdowns of commercial space was identified during consultation.
Non-residential NIA commercial space (SMNIANRC) Residential NIA commercial space (SMNIARC) 1.0 Fields removed from the Estates management record as per the 'Notification of changes for 2014/15'. To simplify the collection of NIA, a lack of need for the specific breakdowns of commercial space was identified during consultation.
Teaching offices NIA (SMNIATEO) Teaching not offices NIA (SMNIATE) Teaching NIA total (SMNIATET) Research offices NIA (SMNIAREO) Research not offices NIA (SMNIARE) Research NIA total (SMNIARET) Support offices NIA (SMNIASO) Support not offices NIA (SMNIAS) Support NIA total (SMNIAST) Support NIA associated with catering (SMNIACS) Support NIA learning centre space (SMNIALC) Non-residential NIA vacant (SMNIANRV) Non-residential NIA other (SMNIANRO) Non-residential NIA total (SMNIANRT) Residential NIA (SMNIAR) Total NIA (SMNIAT) Non-residential GIA (SMGIANR) Residential GIA (SMGIAR) Total GIA (SMGIAT) 1.0 Additional guidance added to the Notes section, clarifying when commercial space should be returned in the Estates management record.
HESA supplied non-residential capital expenditure buildings (FNRCEX) HESA supplied non-residential expenditure (FENREXP) HESA supplied non-residential income total (FINRIT) HESA supplied other non-residential income (FINRIO) HESA supplied research income (FIREI) HESA supplied residences and catering income (FIRI) HESA supplied residential capital expenditure buildings (FRCEX) HESA supplied residential expenditure (FEREXP) HESA supplied teaching income (FITEI) HESA supplied total capital expenditure buildings (FCEXT) HESA supplied total expenditure (FEXPT) HESA supplied total income (FIIT) 1.0 The long name for these fields have been changed to clarify that the data within them will be supplied from the HESA Finance record.
HESA supplied research student FTE (STFTERE) HESA supplied research student headcount (STSHRESH) HESA supplied teaching student FTE (STFTETE) HESA supplied teaching student headcount (STSHTESH) 1.0 The long name for these fields have been changed to clarify that the data within them will be supplied from the Student record.
Scope 3 carbon emissions from business travel Scope 3 carbon emissions from staff commuting Scope 3 carbon emissions from student commuting Scope 3 carbon emissions from supply chain Scope 3 carbon emissions from waste Scope 3 carbon emissions from wastewater treatment Scope 3 carbon emissions from water supply 1.0 Additional guidance added to the Notes section as per the 'Notification of changes for 2014/15'. To facilitate the collection of Scope 3 carbon emissions data, required as part of the 2008 Climate Change Act.
Total scope 1 and 2 carbon emissions (E12CET) 1.0 Additional guidance added to the Notes section, explaining how the figure returned in this field is calculated.
Commercial space 1.0 The Commercial space guidance has been updated to further clarify when commercial space should be returned in the Estates management record.

Version 1.0 (2015-03-06)Back to top

Element Element version Notes
Publication of known changes for the 2014/15 record.
For more detail, please see the Notification of changes for 2014/15.

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