Student record 2014/15
Summary of changes since 2013/14
Version 1.0 Produced 2014-03-10
This document summarises the main changes to the Student record for 2014/15 as outlined in the Student record circular 14/01. Please note that any changes made to the 2014/15 Student record after the release of the manual will be documented in the Revision history.
New Entities/Fields
Entity/Field |
Long Name |
Coverage |
Reason for collection |
Instance.EMPFEES | Employer fees | W | The field will record whether an employer contributes to the tuition fees payable for the instance. |
Instance.EMPFUND | Employer funding | W | The field will record whether the instance on which the student is enrolled is funded in some way by an employer. |
Instance.INTENTLEV | Intended level of MPhil/PhD studies | E | This field will record the study intentions of students on MPhil/PhD programmes. |
Student.ORCID | ORCID identifier | E, W, S, NI | This field will record a unique sector-wide identifier for research students. |
EntryProfile.SOC2010 | Occupation code | E, W, S, NI | This field will utilise an up-to-date coding frame to record the social background of students in a standard way. |
Changes to existing HE fields
Entity/Field |
Long Name |
Change |
Reason for change |
Course.COURSEAIM | General qualification aim of course |
Valid entries will be added to accommodate new Early Years Initial Teacher Training (ITT) programmes:
Guidance will also be added describing the coding of such students. |
To allow the collection of new ITT programmes. |
Course.TTCID | Teacher training course |
New valid entry Q 'Early Years Initial Teacher Training' will be added to accommodate new Early Years Initial Teacher Training (ITT) programmes. |
To allow the collection of new ITT programmes. |
EntryProfile.CARELEAVER | Care leaver / Looked after status |
The coverage for institutions in Wales will be extended to include all UK and other EU domiciled students. Statement was previously: All instances at institutions in Wales where (Instance.REDUCEDI = 00 or 04) and EntryProfile.UCASAPPID exists and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71 or M88) and Instance.COMDATE > 2013-07-31. Statement will change to: All instances at institutions in Wales where (Instance.REDUCEDI = 00 or 04) and EntryProfile.UCASAPPID exists and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71 or M88) and Instance.COMDATE > 2013-07-31 and < 2014-08-01 All instances at institutions in Wales where (Instance.REDUCEDI = 00 or 04) and (EntryProfile.DOMICILE = XL, XK, XI, XH, XG, XF, IM, GG, JE, AT, AX, BE, BG, CZ, DE, DK, EE, ES, EU, FI, FR, GF, GI, GP, GR, HR, HU, IC, IE, IT, LT, LU, LV, MQ, MT, NL, PL, PT, RE, RO, SE, SI, SK, XA or XC) and Instance.COMDATE > 2014-07-31. The coverage for institutions in Northern Ireland will no longer be extended to include all UK domiciled undergraduate students. It remains as per the situation for 2013/14, i.e. collected for UCAS entrants from 2013/14 onwards: All instances at institutions in Northern Ireland where (Instance.REDUCEDI = 00, 01 or 04) and EntryProfile.UCASAPPID exists and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71 or M88) and Instance.COMDATE > 2013-07-31. |
To facilitate the collection of data on the participation of care leavers in HE. |
EntryProfile.PREVINST | Last institution attended | The field will require the previous institution identifier for entrants whose Instance.COMDATE is after 1 August 2014 to be submitted using the UK Provider Reference Number (UKPRN). | To move towards utilising a single standard method of recording identifiers. |
EntryProfile.QUALENT2 | Highest qualification on entry | This field will be removed. Replaced by QUALENT3 on the same entity. | QUALENT2 ceased to be returnable for entrants following the introduction of EntryProfile.QUALENT3 in 2010. Usage is now low enough that the field can be removed. |
EntryProfile.QUALENT3 | Highest qualification on entry | A new valid entry, P54, will be added to record 'Scottish Highers/Advanced Highers' separately. | To split out the Scottish qualifications to facilitate analysis. |
EntryProfile.SOC2000 | Occupation code |
This field has been removed, and replaced by SOC2010. NB: Subsequent to the announcement of this removal, it has been decided that this field will need to be retained for continuing instances only. It will not be available for new entrants from 2014/15, who must use the new SOC2010 field. |
To ensure the coding frame for this information remains up-to-date. |
Instance.INITIATIVES | Initiatives | Valid entry 8 'One Wales Scheme - foundation degree' will be removed, as this scheme will not exist in 2014/15. | To simplify the schema for users, as a lack of need for this attribute was identified during consultation. |
Instance.ITTPHSC | ITT phase/scope | Valid entry 84 'Ages 0-5 (Early Years)' will be added for institutions in England, to accommodate new Early Years Initial Teacher Training (ITT) programmes. | To allow the collection of new ITT programmes. |
Instance.RCSTDNT | Research council student | The coverage of this field has been extended to Instance.REDUCEDI type 01 'Low credit bearing'. | To facilitate the analysis of research students. |
QualificationsAwarded.QUAL | Qualification awarded |
Valid entries will be added to accommodate new Early Years Initial Teacher Training (ITT) programmes:
Guidance will also be added describing the coding of such students. |
To allow the collection of new ITT programmes. |
In addition to the changes above, the underlying data type for a number of fields will change to remove the 'ReasonForNull' attribute: EntryProfile.POSTCODE, Instance.ENDDATE, Instance.MCDATE, Instance.PHDSUB, Instance.SPLENGTH, Instance.YEARLGTH and Student.BIRTHDTE. This will simplify the schema for users, as a lack of need for this attribute was identified during consultation.
Changes to existing FE fields (Institutions in England only)
Entity/Field |
Long Name |
Change |
Reason for change |
Instance.ADDSUPCT | Learning support cost |
The coverage of this field will change to remove the Instance.FUNDMODELs associated with SFA funding, and to include the new LearnerFAM.LEARNFAMTYPE valid entry for High Needs Learners. Statement was previously: Instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01 and Instance.FUNDMODEL = 25, 35, 81 or 82 Statement will change to: Instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01 and Instance.FUNDMODEL = 25 or 82 and LearnerFAM.LEARNFAMTYPE = HNS |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.AIMTYPE | The type of aim recorded | Updates made to the Notes section to accommodate new guidance on traineeships. | Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.CSTAT | Completion status | Minor updates made to the Notes section to accommodate new guidance on breaks in learning. | Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.FWORKCODE | Framework code | Updates made to the Notes section to accommodate new guidance on traineeships. | Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.FUNDADJOTH | Other funding adjustment |
The coverage of this field will change to use the Instance.AIMTYPEs associated with SFA funding, and to include non-funded learners in receipt of a 24+ Advanced Learning Loan. Statement was previously: Instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01, and (Instance.FUNDMODEL = 35 or 81). Statement will change to: Instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01 and |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.FUNDADJPRIOR | Funding adjustment for prior learning |
The coverage of this field will change to use the Instance.AIMTYPEs associated with SFA funding, and to include non-funded learners in receipt of a 24+ Advanced Learning Loan. Statement was previously: Instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01, and (Instance.FUNDMODEL = 35 or 81) or (Instance.FUNDMODEL = 99 and LearningDeliveryFAM.LEARNDELFAMTYPE = ADL)). Statement will change to: Instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01 and |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.FUNDMODEL | Funding model | Updates made to the Notes section to accommodate new guidance on the coding of EFA funded traineeships. | Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.PLANEEPHOURS | Planned employability, enrichment and pastoral hours | Updates made to the Notes section describing the frequency with which this field should be updated. | Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.PLANLEARNHOURS | Planned learning hours | Updates made to the Notes section describing the frequency with which this field should be updated. | Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.PROGTYPE | Programme type |
The coverage of this field will change to use Instance.AIMTYPE 5, associated with traineeships. Statement was previously: Compulsory for instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01 and Instance.AIMTYPE = 1 or 3. Statement will change to: Compulsory for instances at institutions in England where Instance.FESTUMK = 1, 3 or 4 and Instance.REDUCEDI = 00 or 01 and Instance.AIMTYPE = 1, 3 or 5. Valid entry will be added:
|
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.LearnerFAM entity | Learner funding and monitoring | A maximum of fifteen Instance.LearnerFAM occurrences can now be returned for each instance, previously only ten were permitted by the schema. | Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerFAM.LEARNFAMTYPE | Learner funding and monitoring type |
Valid entries will be added:
Valid entry will be removed:
Guidance will be adjusted to cover these new valid entries. |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerFAM.LEARNFAMCODE | Learner funding and monitoring code |
Valid entries will be added in line with the changes to LearnerFAM.LEARNFAMTYPE:
Valid entry will be removed:
|
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
Instance.LearnerEmploymentStatus entity | Learner employment status | Updates made to the Notes section to accommodate traineeships. | Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearnerEmploymentStatus.EMPID | Employer identifier |
The coverage of this field will change to remove EFA Instance.FUNDMODELs. Statement was previously: All LearnerEmploymentStatus records where (Instance.PROGTYPE = 02, 03, 10, 20, 21, 22 or 23) Statement will change to: All LearnerEmploymentStatus records where (Instance.PROGTYPE = 02, 03, 10, 20, 21, 22 or 23) POD codes are yet to be confirmed in the ILR specification. |
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearningDeliveryFAM. LEARNDELFAMTYPE | Learning delivery funding and monitoring type |
Valid entries will be added:
|
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
LearningDeliveryFAM. LEARNDELFAMCODE | Learning delivery funding and monitoring code |
Valid entries will be added in line with the changes to LearningDeliveryFAM.LEARNDELFAMTYPE:
Valid entries will be removed:
|
Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
EmploymentStatusMonitoring. ESMCODE | Employment status monitoring code | Label change for valid entry LOU5, adding the previously implied 'or more' to the end of the label. | Required to bring data collected in the HESA Student record into line with the FE Individual Learner Record (ILR), in England. |
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