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HESA Student Record 2014/15 - Last provider attended

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HESA Student Record 2014/15

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Last provider attended


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Typefield
Short namePREVINST
Description

This field describes previous provider attended by the student.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All entrants where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, I00, I11, I12, I16, I73, J10, J16, J20, J26, J30, C20, C30 and Instance.REDUCEDI = 00 or 04 and Instance.INTERCALATE is not 01.

Notes

The previous provider attended by a student is recorded using an eight digit 'UKPRN' identifier unique to each provider, or by using a generic code where a UKPRN is not available. Students with a commencement date prior to 2014-08-01 may additionally use a range of historical legacy codes that were available in this field prior to 2014/15, in order to avoid the burden of recoding these students.

For students entering through UCAS this information will be available from UCAS via the *J transaction. It is not expected that the information contained within the *J will be updated by providers, however where updates are made these should be made with reference to the schools listing issued by UCAS to providers.

UCAS will make available a UKPRN code for the provider.

UCAS holds the school/FE/HE or other provider from which the UCAS application was received. HESA recognises that this will give a small percentage statistical error in the data for this field.

Where the student has not entered through UCAS, the identifier for the primary provider of teaching entered in this field may be obtained from the UK Register of Learning Providers (UKRLP).

For non-UCAS entrants providers may use the generic codes and not provide details of individual named providers. The generic codes are:

4901UK state school
4911UK independent school
4921UK FE college
4931Any non-UK provider
4941UK HEP

If the previous provider is not known and none of the other generic codes are suitable, code as 9999.

Submitted UKPRNs will be verified against a valid list obtained from the UKRLP.

UKPRN mapping file

A downloadable file is available here which maps the majority of PREVINST codes used in previous collections to the equivalent UKPRN, or where one is not available, one of the five generic codes described above. UKPRNs may not be available in circumstances where the establishment ceased to exist prior to the first issue of UKPRNs.

Note: This file was replaced in March 2015 with a revised version, following corrections to the mapping methodology by UCAS.

The file comprises mappings for:

  • HE providers which are/have been part of the HESA constituency,
  • schools provided by UCAS from their schools database,
  • other schools added from the Department for Education's Edubase website, which are not included in the above categories.

Please note that the file is not exhaustive, and a number of codes previously valid in earlier Student records are not included as they cannot be definitively mapped to a new valid entry. Where this occurs, please consult the UKRLP or use one of the generic codes as appropriate.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To monitor school, etc, background of students and to assist the tracking of students through their experience of higher education.

Part of
Field length8
Minimum occurrences0
Maximum occurrences1
Schema components
Element: PREVINST
Data type: PrevInstType
Related fields
OwnerHESA
Version1.3
Date modified2015-04-01
Change management notesThe downloadable mapping file has been updated, mapping the majority of old PREVINST codes to the newer UKPRNs required for this field. This updated file has been created following corrections made by UCAS to the mapping methodology.

Contact Liaison by email or on 01242 211144.