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Student record 2014/15

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File structures for downloadable files - Expected instance population (HE and FE)

Version 1.0 Produced 2015-07-09

HE expected instance population

The HE expected instance population download is a list of students for whom a record is expected in the 2015/16 return. The list consists of HE level records that have been returned as 'live' in 2014/15.

This file is available as an XML file or as a CSV (Comma Separated Value) file.

Field name Description Element name in XML output Field length
Student.HUSID HESA unique student identifier HUSID 13
Institution.UKPRN UK Provider Reference Number UKPRN 8
Instance.NUMHUS Student instance identifier NUMHUS 20
Instance.CAMPID Campus identifier CAMPID 1
NAMECAT (* see below) Name concatenation NAMECAT 102
Course.COURSEAIM General qualification aim of course COURSEAIM 3
Course.CTITLE Course title CTITLE 255
Student.OWNSTU Provider's own identifier for student OWNSTU 20
CONTINUITY_STATUS (* see below) Continuity register status STATUS 2
YEAR (* see below) The year this record was last active YEAR 4
Instance.COMDATE Start date of instance COMDATE 10
EntryProfile.POSTCODE Postcode POSTCODE 8
Student.ETHNIC Ethnicity ETHNIC 2
EntryProfile.DOMICILE Domicile DOMICILE 2
EntryProfile.YRLLINST Year left last provider YRLLINST 4
EntryProfile.UCASAPPID UCAS Application Number UCASAPPID 9
Instance.OWNINST Provider's own identifier for instance OWNINST 30
Course.TTCID Teacher training course TTCID 1
EntryProfile.QUALENT3 Highest qualification on entry QUALENT3 3
Student.SEXID Sex identifier SEXID 1
Instance.TYPEYR Type of instance year TYPEYR 1
Course.COURSEID Course identifier COURSEID 30
Course.OWNCOURSEID Own course identifier OWNCOURSEID 50
Instance.INTERCALATE Intercalation INTERCALATE 2

* Fields which do not appear in the coding manual

  • NAMECAT - "Student.SURNAME (up to 100 characters) + ','+Student.FNAMES (first character)"
  • Continuity_STATUS - the Continuity processing field XREG01 used to monitor which instances are live, dormant and not active.
  • YEAR - The year this record was last active.

FE expected instance population

The FE expected instance population download is a list of students for whom a record is expected in the 2015/16 return. The list consists of FE level records that have been returned as 'live' in 2014/15.

This file is available as an XML file or as a CSV (Comma Separated Value) file.

Field name Description Element name in XML output Field length
Student.HUSID HESA unique student identifier HUSID 13
Institution.UKPRN UK Provider Reference Number UKPRN 8
Instance.NUMHUS Student instance identifier NUMHUS 20
Instance.CAMPID Campus identifier CAMPID 1
NAMECAT (* see below) Name concatenation NAMECAT 102
Course.COURSEAIM General qualification aim of course COURSEAIM 3
Course.CTITLE Course title CTITLE 255
Student.OWNSTU Provider's own identifier for student OWNSTU 20
CONTINUITY_STATUS (* see below) Continuity register status STATUS 2
YEAR (* see below) The year this record was last active YEAR 4
Instance.COMDATE Start date of instance COMDATE 10
EntryProfile.POSTCODE Postcode POSTCODE 8
Student.ETHNIC Ethnicity ETHNIC 2
EntryProfile.DOMICILE Domicile DOMICILE 2
EntryProfile.YRLLINST Year left last provider YRLLINST 4
EntryProfile.UCASAPPID UCAS Application Number UCASAPPID 9
Course.FEQAIMC FE general qualification aim FEQAIMC 8
Instance.OWNINST Provider's own identifier for instance OWNINST 30
EntryProfile.QUALENT3 Highest qualification on entry QUALENT3 3
Student.SEXID Sex identifier SEXID 1

* Fields which do not appear in the coding manual

  • NAMECAT - "Student.SURNAME (up to 100 characters) + ','+Student.FNAMES (first character)"
  • Continuity_STATUS - the Continuity processing field XREG01 used to monitor which instances are live, dormant and not active.
  • YEAR - The year this record was last active.

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