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Initial Teacher Training record 2014/15

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Data collection schedule

Version 1.2 Produced 2015-06-10

The details of students on an ITT course need to be forwarded to the National College for Teaching and Leadership (NCTL) for the purpose of allocating a Teacher Reference Number (TRN). Data for all NCTL-funded ITT provision must be provided as a first submission by 1st October 2014, and should be finalised by the 2nd Wednesday in October. HEIs can, with NCTL permission, update this information until the 4th Wednesday in October and it is on this date that the final download of data will be taken by the NCTL. NCTL will use this data to create the Trainee Numbers Census. Timings for the QTS and Induction division of the NCTL are very much dependent on the start date of the individual student on the course and could be anytime in the reporting period 01 August 2014 - 31 July 2015. As there are likely to be many commencement dates HESA will not be monitoring or chasing up individual submissions.

Timescales summary table

1 September 2014 Data collection system opens
1 October 2014 Deadline for first submission of data to NCTL
8 October 2014 (2nd Wednesday) NCTL census date
10 October 2014 Finalised data submission required
01 October - 22 October 2014 (4th Wednesday) NCTL data quality checking period
22 October 2014 (4th Wednesday of October) NCTL final return deadline (available with NCTL permission)
Late January 2015 NCTL Update
Early February 2015 NCTL update closes
13 July - 24 July 2015 NCTL Forecast Update
31 July 2015 End of the reporting period

In order to be accepted by HESA, data must pass HESA validation checks. Institutions are encouraged to test their data locally using the validation kits made available by HESA before submitting data to the collection. Data which fails validation will not be considered to have been returned to the Agency.

Timeline summary diagram



Contact Liaison by email or on 01242 211144.