AP student record 2014/15 - Not in active study
AP student record 2014/15Fields required from institutions in EnglandNot in active study | return to field list | valid entries |
Type | field | |||||||||||||||
Short name | NOTACT | |||||||||||||||
Description |
This field indicates whether a student has suspended study and/or is no longer actively studying on this student instance. | |||||||||||||||
Applicable to | England | |||||||||||||||
Coverage | Compulsory for all instance periods where study is suspended and fields Instance.RSNEND and Instance.ENDDATE are not completed. | |||||||||||||||
Valid entries and labels | ||||||||||||||||
Notes |
This field is used to indicate either that a student was active during the instance period but has now suspended studies or has been inactive for the duration of the instance period. An entry in this field is not required if the student has completed/left the student instance (Instance.RSNEND and Instance.ENDDATE completed). Once a record has been returned with an entry in this field, a record with the same combination of UKPRN-HUSID-NUMHUS (UHN) will not be required in subsequent years unless the student returns to resume the instance or a record is being returned to end the instance (by completing (Instance.RSNEND, Instance.ENDDATE and QualificationsAwarded.QUAL (where relevant)). Code 2 DH/NHS student temporarily stepping-off Continuity Register The reasons for stepping-on and off are many and varied. The DH core definition of such stepping-off points would be: 'a student who takes a break in study, at an agreed appropriate time, and who plans to return to join a later cohort from the one with which they originally started'. This provides individuals with the ability to enter or leave a programme of education at a given point, providing maximum flexibility, thereby enabling an individual to consider alternative options of employment and education. For example, a particular nursing programme allows for stepping-off points at the end of Year 1 (following successful completion of the Common Foundation Programme) and throughout the course. Reporting students who temporarily suspend studiesThe InstancePeriod.NOTACT field is used to indicate where a student temporarily suspends study on the instance. If the student suspends study during the instance period the InstancePeriod.NOTACT flag must be returned and InstancePeriod.STULOAD should be reduced to reflect the fact that the student was not active for a proportion of the reporting period. For example a student is studying full-time on a programme. The academic year runs from early September to the end of June but at the end of March the student suspends their studies due to ill health. They intend to re-join the course in the following year: In this scenario you would return the data as follows:
Where the student completes all required activity in the current reporting year but informs the provider that they will be taking a break in study in the next reporting year this can be reported in one of two ways:
Once the student has been reported to HESA as having suspended studies, a further record is not required until they resume on the instance. | |||||||||||||||
Quality rules |
Quality rules relating to this field are displayed here.
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Reason required |
This field indicates whether a student has suspended study and/or is no longer actively studying on this student instance. | |||||||||||||||
Part of | ||||||||||||||||
Field length | 1 | |||||||||||||||
Minimum occurrences | 0 | |||||||||||||||
Maximum occurrences | 1 | |||||||||||||||
Schema components |
Element: NOTACT
Data type: NOTACTCodeContentType | |||||||||||||||
Related fields | ||||||||||||||||
Owner | HESA | |||||||||||||||
Version | 1.2 | |||||||||||||||
Date modified | 2014-10-30 | |||||||||||||||
Change management notes | Valid entry 2 'DH/NHS student temporarily stepping-off HIN' relabelled to 'DH/NHS student temporarily stepping-off Continuity Register' in line with the name change from HIN Register to Continuity Register applied elsewhere in the manual. Additional guidance added to this field describing the method for returning students who temporarily suspend studies. |
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