Alternative provider student record 2014/15
Alternative provider student record 2014/15
Revision history
This table lists changes and additions to the record specification and supporting documentation.
Jump to version: 1.0 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10
Version 1.10 (2015-09-30)Back to top
| Element | Element version | Notes |
| Instance.LOCATION | 1.3 | Guidance added to Notes section stating that this field must not be returned when the instance is associated with a non-designated course. |
| Understanding the NSS reports | 1.0 | The 'Understanding the NSS reports' document has been added to the coding manual under the 'Submission process and quality assurance' section. |
Version 1.9 (2015-09-02)Back to top
| Element | Element version | Notes |
|
File structures for downloadable files - data supply files File structures for downloadable files - DLHE survey population file File structures for downloadable files - Expected instance population File structures for downloadable files - NSS File structures for downloadable files - Unistats |
1.0 | First issue of these documents for 2014/15, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. |
| Derived field specifications | n/a | This page has been updated to additionally provide the derived fields specifications for fields which are used during processing in the Credibility reporting and Unistats downloadable files. |
Version 1.8 (2015-08-06)Back to top
| Element | Element version | Notes |
| Instance.InstancePeriod | 1.1 | Additional guidance added to the Notes section describing the circumstances in which new InstancePeriod entities would be expected. |
| InstancePeriod.PERIODEND | 1.2 | Additional guidance added to the Notes section to clarify the relationship between the date fields on Instance and InstancePeriod. |
| InstancePeriod.PERIODSTART | 1.2 | Additional guidance added to the Notes section to clarify the relationship between the date fields on Instance and InstancePeriod. |
Version 1.7 (2015-06-25)Back to top
| Element | Element version | Notes |
| EntryProfile.PREVINST | 1.4 | Valid entry '9999' added to the field, permitting the return of an unknown PREVINST value in cases where the existing generic codes cannot be used. |
| Quick start guide | 1.2 | The 'What is the role of the record contact?' section has been amended to remove references to the former access control methodology for the Data Collection System. |
Version 1.6 (2015-05-28)Back to top
| Element | Element version | Notes |
| InstancePeriod.GROSSFEE InstancePeriod.NETFEE |
1.2 | Guidance in the Notes section amended to remove text relating to the SLC, which was not relevant to the AP collection. |
Version 1.5 (2015-04-30)Back to top
| Element | Element version | Notes |
| Course.COURSEID | 1.1 | Guidance added to the Notes section, stating that the entry returned in this field should match that previously returned by providers as part of the course designation process and the HEFCE HEAPES return. |
| EntryProfile.PREVINST | 1.3 | UCAS mapping between schools code and UKPRN has been added to the PREVINST field. |
| Instance.COURSEID | 1.1 | Guidance added to the Notes section, stating that the entry returned in this field should match that previously returned by providers as part of the course designation process and the HEFCE HEAPES return. |
| Derived field specifications | n/a | First release of the derived field specifications for this collection, added under the 'Data specification' section. |
Version 1.5 (2015-02-26)Back to top
| Element | Element version | Notes |
| EntryProfile.PREVINST | 1.2 | The label for valid entry 4941 has been changed from 'UK provider' to 'UK HEP' to make it clear that the provider in question is at HE level. |
| InstancePeriod.SSELIG | 1.1 | Additional guidance added to the notes section, to assist in the coding of this field. |
| QualificationsOnEntry.QUALGRADE | 1.1 | Addition of new valid entry '-', associated with QUALTYPE C2 'Certificate of Advanced English (CAE)'. |
| QualificationsOnEntry.QUALSBJ | 1.1 | Addition of 35 QUALSBJs to align with those available through UCAS: 13F, A42, A43, A65, C55, C96, E38, E80, F30, F50, F86, H74, H98, I32, K80, K83, N17, N18, P35, P68, Q10, S40, T20, T50, W40, X11, X12, X13, X14, X15, X16, X17, X18, X19, and X20. |
| Download amalgamation tool | n/a | This tool has been added under the 'Submission process and quality assurance' section in order to allow the joining together of multiple XML files into one submittable file. |
| Further guidance on reporting qualifications on entry | 1.1 | Addition of QUALGRADEs to a number of QUALTYPEs, following confirmation of their presence in the 2014/15 UCAS Data for HESA transaction (StarJ) from UCAS. |
| Specification for the UCAS data for HESA transaction 2014/15 | 1.0 | This document has been added to a new section on the main manual page entitled 'UCAS data for HESA transaction'. The specification describes the file sent to HE providers who subscribe to UCAS, which may be used to aid in the submission of their HESA return. |
| The UCAS data for HESA (*J) transaction | 1.0 | This document has been added to a new section on the main manual page entitled 'UCAS data for HESA transaction'. The document and associated specification is designed to assist HE providers who subscribe to UCAS in using this data to aid in submitting their HESA return. |
| Validation overview | 1.0 | This document has been added to the 'Submission process and quality assurance' section, describing the validation process HESA follows to ensure the quality of the data submitted. |
Version 1.3 (2015-01-29)Back to top
| Element | Element version | Notes |
| All fields and entities | n/a | The data item webpages have been reordered to increase the prominence of the valid entries and labels. |
| Course.TTCID | 1.1 | Valid entry 1 'On initial or pre-service teacher training course leading to Qualified Teacher Status or to registration as a school teacher with the General Teaching Council for Scotland' removed as courses leading to QTS need not be returned through the AP student record, and the code is therefore redundant. |
| EntryProfile.QualificationsOnEntry | 1.1 | Coverage amended to include new EntryProfile.QUALENT3 valid entry P54 'Scottish Highers/Advanced Highers', added for 2014/15. |
| Instance.HEAPESPOP | 1.3 | Guidance in the Notes section amended to clarify which HEFCE HEAPES survey is applicable to the C14054 record. |
| Instance.LOCATION | 1.2 | The data type for this field has been amended to permit a standard range of characters, in line with the location identifier which can be submitted to BIS and HEFCE as part of the designation process. Guidance added to clarify the format of the data, and that the field should contain the identifier as submitted to BIS and HEFCE. |
| InstancePeriod.MODE | 1.2 | Additional guidance added to Notes stating the requirements for this field should a student change mode during their studies. |
| Data collection schedule | 1.1 | Addition of a new 'Data collection system opens' stage to February of 2015, and minor revisions to wording for clarity. |
| Validation kit | n/a | The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. |
| Quality rules | n/a | The quality rules document, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. |
| Quality rules web page - FAQ | 1.0 | This document, which describes the functionality now available with the quality rules web page, has been included under the 'Submission process and quality assurance' section. |
Version 1.2 (2014-10-30)Back to top
| Element | Element version | Notes |
|
Instance.HEAPESPOP Instance.LOCATION InstancePeriod.DISALL InstancePeriod.GROSSFEE InstancePeriod.MSTUFEE InstancePeriod.NETFEE Student.StudentEquality Student.SSN StudentEquality.DISABLE StudentEquality.ETHNIC StudentEquality.GENDERID StudentEquality.NATION StudentEquality.RELBLF StudentEquality.SEXID StudentEquality.SEXORT |
As applicable | Coverage statements rephrased to include or exclude providers who hold blanket designation, rather than course-specific designation. |
| All fields and entities | n/a | References to the 'UHN' process which permits the unique linking of students using a combination of UKPRN, HUSID and NUMHUS data have been inserted to a number of fields and entities where appropriate. UHN linking is particularly relevant for validation purposes. |
| Instance.LOCATION | 1.1 | The maximum number of occurrences for this field has been increased to ten. Guidance added to Notes section describing the expectation that multiple locations associated with a given instance should all be returned in this field. |
| InstancePeriod.NOTACT | 1.2 | Valid entry 2 'DH/NHS student temporarily stepping-off HIN' relabelled to 'DH/NHS student temporarily stepping-off Continuity Register' in line with the name change from HIN Register to Continuity Register applied elsewhere in the manual. Additional guidance added to this field describing the method for returning students who temporarily suspend studies. |
| InstancePeriod.QualificationsAwarded | 1.1 | Additional guidance added to this entity describing the method for returning late awards. |
| HESA XML data entry tool | 1.0 | This program has been created in order to produce XML data in the format required for submission. It takes the data entered into it, validates it against the schema structure, and outputs a valid XML file for submission. |
| How to use the HESA XML data entry tool | 1.0 | This document has been added to the manual under the 'Submission process and quality assurance' section of the main manual page, describing the XML data entry tool and how to use it. |
| Understanding student instance continuity and the UHN link | 1.0 | This document has been added to the manual under the 'Further guidance' section of the main manual page, describing the year-on-year linking mechanism used to track students using a combination of UKPRN, HUSID and NUMHUS data. |
Version 1.1 (2014-08-28)Back to top
| Element | Element version | Notes |
| C14054CodeLists.xsd | 1.1 | Correction to C14054CodeLists.xsd in order to remove unnecessary optional attributes from CodeContentType. |
| Course.REGBODY | 1.1 | Coverage amended to restrict the requirement for this field to the appropriate Course.COURSEAIMs only. |
| EntryProfile.PREVINST | 1.1 | Coverage amended to add a clause restricting the requirement to particular Course.COURSEAIMs. |
| Instance.ENDDATE | 1.1 | Additional guidance added to Notes, defining the completion of an instance. |
| Instance.HEAPESPOP | 1.1 | Guidance amended to clarify that those who meet the criteria for the HEAPES data collection should be recorded as '1' in this field, irrespective of whether they were submitted to it or not. Description amended to refer to whether a student instance meets the criteria for the HEAPES return, rather than having been included within it. |
| Instance.MODE | 1.1 | Additional guidance added to Notes stating the requirements for this field should a student suspend studies. |
| InstancePeriod.DISALL | 1.1 | Coverage changed to add a clause restricting the requirement to particular StudentEquality.DISABLE codes only. |
| InstancePeriod.FEEREGIME | n/a | This field has been removed at the request of BIS and HEFCE, as it was identified to be surplus to requirements for this collection. |
| InstancePeriod.NOTACT | 1.1 | Field long name amended to 'Not in active study' to better reflect the requirements of the field. Valid entry 1 relabelled from 'Student has suspended studies' to 'Student not in active study' accordingly. No change to meaning. |
| InstancePeriod.PERIODEND | 1.1 | Additional guidance added to Notes describing the format of the field, and stating that the end date of the instance period should reflect the actual pattern of study. |
| InstancePeriod.PERIODSTART | 1.1 | Additional guidance added to Notes describing the format of the field. |
| InstancePeriod.PRIPROV | 1.1 | Coverage amended to add the clause 'where the primary provider of teaching is not the submitting institution' to 'All student instances' to reflect the fact that this field is not applicable to all. |
| InstancePeriod.STULOAD | 1.1 | Additional worked examples added to this field to illustrate some common scenarios. |
| Student.SSN | 1.1 | Coverage changed to add the clause 'where the instance is in receipt of SLC funds' to 'Compulsory for all student instances for designated courses' to reflect the fact that this field is not required for those students on designated courses not in receipt of SLC funding. |
| StudentEquality.DISABLE | 1.1 | Valid entry 08 'Two or more impairments and/or disabling medical conditions' added to allow for cases where a student may have multiple disabilities. |
| Coverage | 1.1 | Guidance amended to make it explicit that continuing students must be reported for designated courses in this record. |
Version 1.0 (2014-05-22)Back to top
First publication of the record documentation.
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