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Revision history
This table lists changes and additions to the record specification and supporting documentation.
Jump to version:
1.0 |
1.1 |
1.2 |
1.3 |
1.4 |
1.5 |
1.6 |
1.7 |
1.8 |
1.9 |
1.10 |
1.11 |
Version 1.11 (2017-03-02)
Version 1.10 (2016-12-08)
| Element |
Element version |
Notes |
| Data collection schedule |
1.1 |
Sign-off date changed to the 8 May 2017. |
| SOC 2010 |
1.1 |
New link to the ONS occupation coding tool added under 'Further guidance' to assist users to code job titles. |
Version 1.9 (2016-10-20)
| Element |
Element version |
Notes |
| BOS training video |
N/A |
A new BOS training video has been created for inclusion with the new DLHE BOS user guide. It has been made available under the 'Further guidance' section of the manual. |
| DLHE BOS online survey user guide |
N/A |
The DLHE BOS online survey user guide has been updated to make it more user friendly and readable to users. It has been made available under the 'Further guidance' section of the manual. |
| Employment.EMPCOUNTRY |
1.1 |
The labels for valid entries BF 'Burkina [Burkina Faso]' and SR 'Surinam [Suriname]' have been updated to 'Burkina Faso' and 'Suriname' respectively. This follows a change in the labels used by the National Statistics Country Classification, which now align with the labels used by ISO-3166. |
| File structure for downloadable files - Unistats |
1.2 |
A link to the 2015/16 Student record Unistats has been added to the File structures for downloadable files. |
Version 1.8 (2016-09-01)
| Element |
Element version |
Notes |
| DLHE survey population file |
N/A |
A link to the DLHE survey population file has been added to the File structures for downloadable files, under the 'Submission process and quality assurance' section of the coding manual. |
| Quality rules |
N/A |
The quality rules web page, describing the validation which enforces the quality of the submitted data, has been added under the 'Submission process and quality assurance' section of the coding manual. |
| Questionnaires |
1.1 |
Release of the Questionnaires for the January 2017 survey in English and Welsh, added under the 'Information specific to the collection' section of the coding manual. Print ready artwork questionnaires for commercial printing have also been included. |
|
| Text for covering letters and emails |
1.2 |
Release of the Text for covering letters and emails for the January 2017 survey in English and Welsh, added under the 'Information specific to the collection' section of the coding manual. |
| Validation kit |
N/A |
The validation kit is now available under the 'Submission process and quality assurance' section of the manual. This allows data to be tested against quality rules during preparation, prior to submission. |
Version 1.7 (2016-06-20)
| Element |
Element version |
Notes |
| Data collection schedule |
1.0 |
This document has been moved from 'Submission Process and Quality Assurance' to 'Overview' sections to give it more prominence. |
| DLHE BOS online survey user guide |
1.4 |
Additional guidance has been added under the heading 'Setting up Student Number/PIN access controls', to specify that only numbers should be used when using PINs to track respondents. |
| HESA XML data entry tool |
1.0 |
This program has been added under the 'Submission process and quality assurance' section of the coding manual, in order to produce XML data in the format required for submission. It takes the data entered into it, validates it against the schema structure, and outputs a valid XML file for submission. |
| How to use the HESA XML data entry tool |
1.0 |
This document has been added under the 'Submission process and quality assurance' section of the coding manual, describing the XML data entry tool and how to use it. |
Version 1.6 (2016-04-11)
| Element |
Element version |
Notes |
| DLHE BOS online survey user guide |
1.3 |
Further guidance added to explain the steps needed to follow when downloading the respondents data from completed and incompleted surveys. |
| 1.2 |
Guidance added to inform HEPs that HESA will make templates available to the DLHE record contact. Furthermore, guidance has been updated to better explain when it is necessary to set up a survey short name followed by a suffix. |
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|
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| Text for covering letters and emails |
1.1 |
The instructions for the use of covering letters and emails have been updated with new guidance surrounding the use of identifiers. Furthermore, a number of the text for covering letters and emails documents have been updated to include the link to the 2015/16 fair processing notice. |
|
Version 1.5 (2016-04-04)
| Element |
Element version |
Notes |
| DLHE BOS online survey user guide |
1.1 |
Text removed from guidance regarding tracking respondents using the survey access control respondent list. |
Version 1.4 (2016-03-24)
| Element |
Element version |
Notes |
| BOS training video |
N/A |
BOS guide for online DLHE survey training video has been added under 'Further guidance' section. |
| Coverage of the record |
1.1 |
Guidance has been added to exclude, from the DLHE population, students with valid entry '12 - Transferred out as part of collaborative supervision arrangements' from Instance.RSNEND. |
| DLHE BOS online survey user guide |
1.0 |
DLHE BOS online survey user guide, has been added under 'Further guidance' section of the coding manual. |
| Instructions for undertaking DLHE |
1.1 |
Guidance updated to include reference to the new BOS survey system. |
Version 1.3 (2016-02-25)
| Element |
Element version |
Notes |
|
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|
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| All data items |
N/A |
Data fields additional guidance updated as per 'Notification of changes for 2015/16' documentation. |
|
| Employment.EMPCURRENCY |
1.0 |
Additional guidance added to the notes section, highlighting the importance of pay information as well as expectations of collecting this data. |
|
| Employment.EMPHOURS |
1.0 |
Additional guidance added to the notes section, clarifying how hours should be returned. |
|
| Employment.EMPPAY |
1.0 |
The field length increased to 20, previously only 10 characters were permitted. This change is to assist higher education providers (HEPs) in the return of pay information in foreign currency as well as in Pound Sterling. Additional guidance added to the notes section, highlighting the importance of pay information as well as expectations of collecting this data. |
|
| Employment.EMPPAYPERIOD |
1.0 |
Additional guidance added to the notes section, highlighting the importance of pay information as well as expectations of collecting this data. |
|
| Employment.ESTEARN |
1.0 |
Question amended to clarify that the figure returned should be in Pound Sterling for an annual period. |
|
| Data collection schedule |
1.0 |
Release of the Data collection schedule, added under the 'Submission process and quality assurance' section of the coding manual. |
|
| Logo for the DLHE survey |
1.0 |
Release of the Survey logo in English and Welsh, added under the 'Information specific to the collection' section of the coding manual. |
|
| Questionnaires |
1.0 |
Release of the Questionnaires for the April 2016 survey in English and Welsh, added under the 'Information specific to the collection' section of the coding manual. Print ready artwork questionnaires for commercial printing have also been included. |
|
| Text for covering letters and emails |
1.0 |
Release of the Text for covering letters and emails for the April 2016 survey in English and Welsh, added under the 'Information specific to the collection' section of the coding manual. |
|
Version 1.2 (2016-01-07)
| Element |
Element version |
Notes |
| Online DLHE file layout |
1.1 |
Additional wording has been added to highlight that HESA will only maintain the output specification for CSV and fixed length format. Also, any reference to 'XML output' in the text has been removed. |
|
Version 1.1 (2015-12-11)
| Element |
Element version |
Notes |
| Online DLHE file layout |
1.0 |
The online DLHE file layout coding manual page has been published in order to provide HEPs and software houses with sufficient notice to make any required changes. |
|
Version 1.0 (2015-09-17)
Publication of known changes for the 2015/16 DLHE record. For more detail, please see the Summary of changes for 2015/16.
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