Student record 2015/16
Student record 2015/16
Overview
- Introduction - Background information relating to the collection
- Data collection schedule - Details of the key dates and deadlines for the Student collection
- Data protection guidance - Information about how Data Protection legislation affects the processing of Student data by HESA
New to HESA or having problems?
Visit our page of support guides or get in touch with Liaison by email at [email protected] or call 01242 211144.
Data specification
- Coverage of the record - The criteria for the return of data in the record
- Reduced returns - Information on the data items required for the reduced returns
- Data model - Describes the entities included in the record and the relationship between them
- Data items - Directory of all data items collected, and the guidance surrounding them. Displayed by entity, and sortable for ease of searching
- File structure - Describes the physical structure of the record
- C15051.xsd - Schema for the structure of the XML file
- C15051DataTypes.xsd - Schema for the data types used in the XML file
- C15051CodeLists.xsd - Schema for the valid codes for use in the XML file
- Derived field specifications - Contains the list and specifications of the derived fields applied by HESA. Derived fields are by HESA to create populations and groupings for analysis
Further guidance
- DLHE - Coverage of the record - Details the criteria for inclusion in the Destination of Leavers from Higher Education (DLHE) record, which supplements the Student record
- Understanding student continuity and the UHN link - An introduction to UHN linking (formerly 'HIN') with worked examples
- Further guidance about returning NCTL programmes (excluding EYITT) - A guide to the coding of National College for Teaching and Leadership (NCTL) programmes
- Further guidance about returning Early Years Initial Teacher Training (EYITT) programmes - A guide to the coding of EYITT programmes within the record
- Further guidance on collaborative supervision arrangements - A guide to the coding of collaborative supervision programmes for postgraduate research students
- Further guidance on reporting qualifications on entry - A guide to the grades which are valid for each qualification, and their use in tariff calculations
- Further guidance on FE field requirements for Apprenticeship Frameworks and Apprenticeship Standards - A guide to the FE fields needed for Apprenticeships
UCAS data for HESA transaction
- The UCAS data for HESA (*J) transaction - A document describing the transaction, including format, availability, access and support
- Specification of the UCAS data for HESA (*J) 2015/16 - Describes the fields included in the file and the translations from UCAS to HESA coding conventions
Submission process and quality assurance
- Download amalgamation tool - A downloadable tool which can merge multiple smaller XML files into one large file for submission
- Submit data to HESA - Opening page to access the HESA data collection system
- Known issues - Known issues with the data collection system for the Student record
- Credibility reports mapping document - A guide to the comparability of the previously-supplied check documentation to the newer credibility reports
- File structures for downloadable files - Contains details of the format and content of the downloadable files produced during data collection
- Understanding the NSS reports - A document describing the NSS reports generated by the submission system.
- Validation overview - A document describing validation checks and the various stages when checks are made
- Download validation kit - Contains downloadable validation kit and related help pages. The validation kit allows quality rules to be run locally during data preparation
- Quality rules - Validation which enforces the quality of the submitted data
- Fixed database facility - Details of the process for submitting corrections to submitted data once the collection closes
Contact Liaison by email or on +44 (0)1242 388 531.