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QR.C15051.Instance.EMPFEES.3

Instance.EMPFEES is coded 01 where Student.SSN exists and (Instance.MODE = 31 or 44) and Instance.REDUCEDI = 00. Please check this is correct, as if the student has a tuition fee loan it is not expected that this field will be coded to indicate that the fees are wholly paid by the employer.
Business RuleWarningAmended
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Plain English
The student's employer is recorded as wholly paying tuition fees when the student may have a tuition fee loan from the SLC.
Further Guidance
N/A
Reason for Change
Rule updated for the move of the SSN field from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.EMPFEES.3

QR.C15051.Instance.FEEREGIME.13

For providers in Northern Ireland, Instance.FEEREGIME must exist where (Course.COURSEAIM begins with H, I, J or C or is M22, M26 or M28) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25 or 43) and (Instance.REDUCEDI = 00 or 01) and Student.SSN does not exist.
Business RuleErrorAmended
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Plain English
Instance.FEEREGIME must be returned for full-time undergraduate students without an SLC loan who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed.
Further Guidance
N/A
Reason for Change
Rule updated for the move of the SSN field from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.FEEREGIME.13

QR.C15051.Instance.FEEREGIME.14

For providers in Northern Ireland, Instance.FEEREGIME must exist where (Course.COURSEAIM = M71 or M88) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25) and (Instance.REDUCEDI = 00 or 01) and Student.SSN does not exist.
Business RuleErrorAmended
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Plain English
Instance.FEEREGIME must be returned for full-time PGCE and Architects part 2 students without an SLC loan who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed.
Further Guidance
N/A
Reason for Change
Rule updated for the move of the SSN field from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.FEEREGIME.14

QR.C15051.Instance.FEEREGIME.15

For providers in Northern Ireland, Instance.FEEREGIME must exist where (Course.COURSEAIM = M71 or M88) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and Instance.MODE = 43) and (Instance.REDUCEDI = 00 or 01) and Instance.MCDATE is not null and Student.SSN does not exist.
Business RuleErrorAmended
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Plain English
Instance.FEEREGIME must be returned for full-time PGCE and Architects part 2 students without an SLC loan, who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed, and their mode of study has changed to writing-up in this reporting year
Further Guidance
N/A
Reason for Change
Rule updated for the move of the SSN field from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.FEEREGIME.15

QR.C15051.Instance.FEEREGIME.4

For providers in Wales, Instance.FEEREGIME must exist where (Course.COURSEAIM = M22, M26, M28, M71, M88 or begins with H, I, J or C) and (Instance.FEEELIG = 1 or 3) and (Instance.EXCHANGE = N, Y, Z or Instance.EXCHANGE does not exist) and (Instance.MODE = 01, 02, 23, 24, 25 or 43) and Instance.REDUCEDI = 00 and Student.SSN does not exist.
Business RuleErrorAmended
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Plain English
Instance.FEEREGIME must be returned for full-time undergraduate, PGCE and Architects part 2 students without an SLC loan, who are not incoming exchange or visiting students and have been assessed as eligible to pay home fees, or the eligibility has not been assessed.
Further Guidance
N/A
Reason for Change
Rule updated for the move of the SSN field from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.FEEREGIME.4

QR.C15051.Instance.GROSSFEE.1

For providers in Northern Ireland, Scotland and Wales, Instance.GROSSFEE must exist where ((Instance.FEEREGIME = 20 and Student.SSN does not exist) or Instance.FEEREGIME = 30) and Instance.MODE is not equal to 63 or 64.
Business RuleErrorAmended
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Plain English
Instance.GROSSFEE must be returned for active students where there is no SSN and the student is paying post-September 2012 regime fees or the student is not subject to regulated fees.
Further Guidance
N/A
Reason for Change
Rule updated for the move of the SSN field from the Instance to the Student entity and to only apply to providers in Northern Ireland, Scotland and Wales. Also updated to exclude students who have been dormant for the whole of the reporting year.
Previous Name of Rule
QR.C14051.Instance.GROSSFEE.1

QR.C15051.Instance.GROSSFEE.30

For providers in England, Instance.GROSSFEE must exist where ((Instance.FEEREGIME = 20 and Student.SSN does not exist) or (Instance.FEEREGIME = 20 and Course.COURSEAIM begins E or M (excluding M22, M26, M28, M71 and M88)) or Instance.FEEREGIME = 30) and Instance.MODE is not equal to 63 or 64.
Business RuleErrorAmended
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Plain English
Instance.GROSSFEE must be returned for active undergraduate, PGCE and Architects part 2 students where there is no SSN and the student is paying post-September 2012 regime fees, and for all students who are not subject to regulated fees. It must be also be returned for all active postgraduate students who are not studying for a PGCE or Architects part 2 who are paying post-September 2012 regime fees.
Further Guidance
N/A
Reason for Change
Rule added for providers in England to enforce the coverage of Instance.GROSSFEE for PGT instances following the SSN field moving from Instance to Student. Subsequently updated to exclude students who are dormant for the whole of the reporting year.
Previous Name of Rule
N/A

QR.C15051.Instance.GROSSFEE.32

For providers in England, Instance.GROSSFEE should be returned where Student.SSN exists and Course.COURSEAIM begins H, I, J or C (or is M22, M26, M28, M71 or M88) and Instance.FEEREGIME = 20 and (Instance.MSTUFEE is not coded 02, 03, 04, 52, 53 or 54) and Instance.MODE does not equal 63 or 64.
Business RuleWarningAdded
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Plain English
Gross fee should be returned for undergraduate students not in receipt of a student loan. Dormant students are excluded.
Further Guidance
Rule added to ensure Instance.GROSSFEE is returned when Instance.MSTUFEE indicates that the student is not in receipt of a student loan.
Reason for Change
N/A
Previous Name of Rule
N/A

QR.C15051.Instance.HEAPESPOP.5

Where Instance.HEAPESPOP = 1 and Instance.ENDDATE exists and Student.SSN does not exist, the difference between Instance.ENDDATE and Instance.COMDATE is less than 14 days.
Business RuleWarningAmended
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Plain English
This instance is in the HEAPES population when the student does not appear to have an SLC loan and the period of study is less than 2 weeks.
Further Guidance
It is not expected that students who study for less than 2 weeks (unless they have a confirmed attendance to the SLC) will be included in the HEAPES population.
Reason for Change
Rule updated for the move of the SSN field from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.HEAPESPOP.5

QR.C15051.Instance.NETFEE.1

For providers in Northern Ireland, Scotland and Wales, Instance.NETFEE must exist where Instance.MODE is not equal to 63 or 64 and ((Instance.FEEREGIME = 20 and Student.SSN does not exist) or Instance.FEEREGIME = 30).
Business RuleErrorAmended
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Plain English
Instance.NETFEE must be returned where there is no SSN and the student is paying post-September 2012 regime fees or the student is not subject to regulated fees. It is not required for dormant students.
Further Guidance
N/A
Reason for Change
Rule updated to exclude dormant students.
Previous Name of Rule
QR.C14051.Instance.NETFEE.1

QR.C15051.Instance.NETFEE.7

Instance.NETFEE must exist where Instance.MODE is not equal to 63 or 64 and ((Instance.FEEREGIME = 20 and Student.SSN does not exist) or (Instance.FEEREGIME = 20 and Course.COURSEAIM begins E or M (excluding M22, M26, M28, M71 and M88)) or Instance.FEEREGIME = 30).
Business RuleErrorAmended
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Plain English
For providers in England, Instance.NETFEE must be returned for undergraduate, PGCE and Architects part 2 students where there is no SSN and the student is paying post-September 2012 regime fees, and for all students who are not subject to regulated fees. It must be also be returned for all postgraduate students who are not studying for a PGCE or Architects part 2 who are paying post-September 2012 regime fees. It is not required for dormant students.
Further Guidance
N/A
Reason for Change
Rule added to exclude dormant students.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.1

Student.SSN must pass the checksum test given in the coding manual.
Business RuleErrorAdded
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.2

Student.SSN must exist where any corresponding Instance.REDUCEDI = 08.
Business RuleErrorAdded
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Plain English
The student's SSN must be returned when their attendence has been confirmed to the SLC.
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.4

Student.SSN must exist where Instance.SSELIG = 1 and Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54.
Business RuleErrorAdded
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Plain English
The student's SSN must be returned where the student's instance is eligible to receive student support and the Student Loans Company fund part or all of the tuition fees.
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Instance.NETFEE.5

Instance.NETFEE = 0 where Instance.MODE = 01, 02, 23, 24, 25, 43 or 73 and Student.SSN does not exist and (Instance.TYPEYR = 1 or (Instance.TYPEYR > 1 and Instance.ENDDATE is null)) and ((Instance.SPECFEE = 0, 1, 2, 4, 5, 6 or 9 or Instance.SPECFEE does not exist) and (Instance.MSTUFEE = 01-04, 06-26, 32-61, 96, 97 or 99) and (Course.MSFUND = 01-06, 11-29, 32-35, 38-91 and Instance.FUNDCODE = 2, 3, 5 or 7)). Please check it is correct that the net fee is zero for these instances.
ExceptionWarningAmended
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule text updated to reflect the move of the SSN field from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.NETFEE.5

QR.C15051.Instance.NETFEE.6

Instance.NETFEE = 0 where Instance.MODE = 31, 44 or 74 and Student.SSN does not exist and (Instance.TYPEYR = 1 or (Instance.TYPEYR > 1 and Instance.ENDDATE is null)) and ((Instance.SPECFEE = 0, 1, 2, 4, 5, 6 or 9 or Instance.SPECFEE does not exist) and (Instance.MSTUFEE = 01-04, 06-26, 32-61, 96, 97 or 99) and (Course.MSFUND = 01-06, 11-29, 32-35, 38-91 and Instance.FUNDCODE = 2, 3, 5 or 7)). Please check it is correct that the net fee is zero for these instances.
ExceptionWarningAmended
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule text updated to reflect the move of the SSN field from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.NETFEE.6

QR.C15051.Student.SSN.3

The same Student.SSN must not be returned for more than one Student.HUSID as Student.SSN is unique to a student.
ExceptionErrorAdded
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Plain English
A student support number (SSN) must not be returned for more than one student as SSN is unique.
Further Guidance
As a student must not have more than one HUSID there must not be multiple students with the same SSN.
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.5

There are more than 10% of instances (and more than 10 instances) where Instance.SSELIG = 2 and Student.SSN exists.
ExceptionWarningAdded
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Plain English
There are more than 10% of instances, and more than 10 instances, of student SSN being returned where the instance is not eligible for student support.
Further Guidance
It is not expected that a student will have an SSN when they are not eligible for student support (Instance.SSELIG = 2).
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.6

For providers in England, Northern Ireland and Wales no Student.SSN has been returned for more than 20% of instances where (Course.COURSEAIM begins H, I, J or C (excluding codes H60, H61, H62, I60, I61 and those ending with 90 or 99) or is M22, M26 or M28) and (Instance.MODE = 01, 02, 23, 24 or 25) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7).
ExceptionErrorAdded
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Plain English
A Student Support Number has not been returned for more than 20% of full-time and sandwich undergraduate* students eligible to pay home fees fundable by the funding councils or NCTL. *The definition of undergraduate for funding excludes pre-registration and graduate diploma/certificates (at level H or I), undergraduate credits (at level H, J or C), and taught work with unspecified qualification aims (at level H, J or C).
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.7

For providers in England and Northern Ireland, no Student.SSN has been returned for more than 80% of instances where (Course.COURSEAIM begins H, I, J or C (excluding codes H60, H61, H62, I60, I61 and those ending with 90 or 99) or is M22, M26 or M28) and (Instance.MODE = 31) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7).
ExceptionErrorAdded
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Plain English
A Student Support Number has not been returned for more than 80% of part-time undergraduate* students eligible to pay home fees fundable by the funding councils or NCTL. *The definition of undergraduate for funding excludes pre-registration and graduate diploma/certificates (at level H or I), undergraduate credits (at level H, J or C), and taught work with unspecified qualification aims (at level H, J or C).
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C14051.Instance.SSN.10

Where Instance.SSN links to the data supplied by the SLC, Student.BIRTHDTE is not equal to the date of birth held by the SLC. Please check that the date of birth in the HESA return is correct.
ExceptionWarningDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted because a link to the SLC data will not be performed for C14051.
Previous Name of Rule
C14051.Instance.SSN.Exception.6

QR.C14051.Instance.SSN.11

For institutions in England, Northern Ireland and Wales, Instance.SSN does not link to the data supplied by the SLC where Instance.MODE is not equal to 63 or 64.
ExceptionWarningDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted because a link to the SLC data will not be performed for C14051.
Previous Name of Rule
C14051.Instance.SSN.Exception.7

QR.C14051.Instance.SSN.12

For institutions in Scotland, Instance.SSN does not link to the data supplied by the SLC where EntryProfile.DOMICILE (including those previously sent for the student) = XH and Instance.MODE is not equal to 63 or 64.
ExceptionWarningDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted because a link to the SLC data will not be performed for C14051.
Previous Name of Rule
C14051.Instance.SSN.Exception.8

QR.C14051.Instance.SSN.13

For institutions in Scotland, Instance.SSN does not link to the data supplied by the SLC where EntryProfile.DOMICILE (including those previously sent for the student) is not equal to XH and Instance.MODE is not equal to 63 or 64.
ExceptionWarningDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted because a link to the SLC data will not be performed for C14051.
Previous Name of Rule
C14051.Instance.SSN.Exception.9

QR.C14051.Instance.SSN.14

Where a year-on-year link has been made to the Continuity Register, Instance.SSN has changed from exists to not exists (exclude where (incoming Course.COURSEAIM begins D, E, L, M (excluding M22, M26, M28, M71, M88), P, Q, R, S or X or (incoming Course.COURSEAIM ends with 90 or 99)) or (incoming Instance.MODE = 63 or 64)).
ContinuityErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted pending the moving of the SSN field to the Student entity for C15051.
Previous Name of Rule
C14051.Instance.SSN.HIN.1

QR.C14051.Instance.SSN.15

Where a year-on-year link has been made to the Continuity Register and both incoming Instance.SSN and SSN on the Continuity Register exist, Instance.SSN differs.
ContinuityWarningDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted pending the moving of the SSN field to the Student entity for C15051.
Previous Name of Rule
C14051.Instance.SSN.HIN.2

QR.C15051.Instance.SSN.1

Instance.SSN must not exist where (Course.COURSEAIM begins D, E, L, M (excluding M22, M26, M28, M71, M88), P, Q, R, S or X) or where (Course.COURSEAIM ends with 90 or 99).
Business RuleErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.SSN.1

QR.C15051.Instance.SSN.16

Instance.SSN must exist where Instance.SSELIG = 1 and Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54.
Business RuleErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.SSN.16

QR.C15051.Instance.SSN.17

There are more than 10% of instances (and more than 10 instances) where Instance.SSELIG = 2 and Instance.SSN exists.
ExceptionWarningDeleted
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Plain English
N/A
Further Guidance
It is not expected that a student will have an SSN when they are not eligible for student support.
Reason for Change
Rule deleted following the moving of the SSN field to the Student entity for C15051.
Previous Name of Rule
QR.C14051.Instance.SSN.17

QR.C15051.Instance.SSN.2

Where the institution is in England, Northern Ireland or Wales, Instance.SSN must not exist where Instance.FEEELIG = 2 or 3.
Business RuleErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.SSN.2

QR.C15051.Instance.SSN.3

Instance.SSN must pass the checksum test given in the coding manual.
Business RuleErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.SSN.3

QR.C15051.Instance.SSN.4

Instance.SSN must exist where Instance.REDUCEDI = 08.
Business RuleErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.SSN.4

QR.C15051.Instance.SSN.5

The same Instance.SSN must not be returned for more than one Student.HUSID as Instance.SSN is unique to a person. The same person should not have more than one HUSID
ExceptionErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.SSN.5

QR.C15051.Instance.SSN.6

For a single Student.HUSID the same Instance.SSN has been returned for more than one instance. Please check that the student support genuinely applies to all the instances.
ExceptionWarningDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.SSN.6

QR.C15051.Instance.SSN.7

A Student.HUSID has more than one instance where Instance.SSN exists and not all of the occurrences of Instance.SSN are identical. Please check it is correct for the student to have more than one SSN.
ExceptionWarningDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.SSN.7

QR.C15051.Instance.SSN.8

For providers in England, Northern Ireland and Wales no Instance.SSN has been returned for more than 20% of instances where (Course.COURSEAIM begins H, I, J or C (excluding codes H60, H61, H62, I60, I61 and those ending with 90 or 99) or is M22, M26 or M28) and (Instance.MODE = 01, 02, 23, 24 or 25) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7).
ExceptionErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity.
Previous Name of Rule
QR.C14051.Instance.SSN.8

QR.C15051.Instance.SSN.9

For providers in England and Northern Ireland, no Instance.SSN has been returned for more than 80% of instances where (Course.COURSEAIM begins H, I, J or C (excluding codes H60, H61, H62, I60, I61 and those ending with 90 or 99) or is M22, M26 or M28) and (Instance.MODE = 31) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7).
ExceptionErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity. New rule QR.C15051.Student.SSN.7 created.
Previous Name of Rule
QR.C14051.Instance.SSN.9