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QR.C15051.Instance.StudentOnModule.1

StudentOnModule entity must exist where Instance.STULOAD is greater than 0 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.StudentOnModule.1

QR.C15051.Instance.StudentOnModule.2

There must be at least one occurrence of StudentOnModule entity with StudentOnModule.MODSTAT not equal to 4 where Instance.STULOAD is greater than 0 and Instance.REDUCEDI = 00 or 01.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.StudentOnModule.2

QR.C15051.Student.BIRTHDTE.1

Where exists Student.BIRTHDTE cannot be before (Y1-99)-08-01.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.BIRTHDTE.1

QR.C15051.Student.BIRTHDTE.2

Where exists Student.BIRTHDTE must be < Y1-08-01
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.BIRTHDTE.2

QR.C15051.Student.BIRTHDTE.3

Where exists Student.BIRTHDTE should be less than (Y1-20)-08-01 where Course.COURSEAIM = M71 or H71.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.BIRTHDTE.3

QR.C15051.Student.BIRTHDTE.4

Where exists Student.BIRTHDTE should be earlier than (Y1-17)-08-01 where Course.COURSEAIM = H11, H12, I11 or I12.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.BIRTHDTE.4

QR.C15051.Student.BIRTHDTE.6

Where exists Student.BIRTHDTE must be less than (Y1-14)-08-01.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.BIRTHDTE.6

QR.C15051.Student.DISABLE.1

Student.DISABLE must exist where any Instance.REDUCEDI = 00, 01 or 07.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.DISABLE.1

QR.C15051.Student.DISABLE.2

Student.DISABLE should be coded 02-96 where Instance.DISALL exists.
Business RuleWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.DISABLE.2

QR.C15051.Student.DISABLE.3

Student.DISABLE must not be coded 02, 03, 04, 05, 06, 07, 10, 11, 97, 98 or 99 where any Instance.COMDATE > 2010-07-31
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.DISABLE.3

QR.C15051.Student.ETHNIC.1

Student.ETHNIC code 14 must be for an institution in Northern Ireland.
Business RuleErrorCarried Forward
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Plain English
The value returned for ethnicity is not applicable to providers outside of Northern Ireland
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.1

QR.C15051.Student.ETHNIC.2

For institutions in Northern Ireland, Scotland or Wales, Student.ETHNIC must exist where (EntryProfile.DOMICILE exists and is coded XF, XG, XH, XI, XK, XL, GG, JE or IM) and Instance.REDUCEDI = 00, 01 or 08.
Business RuleErrorCarried Forward
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Plain English
Ethnicity must be returned for all students domiciled in the UK, Channel Islands and Isle of Man
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.2

QR.C15051.Student.ETHNIC.3

Student.ETHNIC codes 13 and 19 must be for an institution in Scotland.
Business RuleErrorCarried Forward
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Plain English
The value returned for ethnicity is not applicable to providers outside of Scotland
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.3

QR.C15051.Student.ETHNIC.4

For providers in England, Student.ETHNIC must exist where (EntryProfile.DOMICILE exists and is coded XF, XG, XH, XI, XK, XL, GG, JE, IM or Course.TTCID = 1, 8, G, Q) and Instance.REDUCEDI = 00, 01, 07 or 08.
Business RuleErrorCarried Forward
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Plain English
Ethnicity must be returned for all students domiciled in the UK, Channel Islands or Isle of Man and for all students on ITT courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.4

QR.C15051.Student.FNAMES.1

Student.FNAMES must exist where any Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
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Plain English
A forename must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.FNAMES.1

QR.C15051.Student.FNAMES.4

Student.FNAMES must not exist where Student.SURNAME does not exist.
Business RuleErrorCarried Forward
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Plain English
A student cannot have a forename where a surname does not exist. In cases where a student does not split their name between family and forenames the whole name should be entered in the surname.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.FNAMES.4

QR.C15051.Student.HUSID.1

Student.HUSID must not contain all zeros.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.HUSID.1

QR.C15051.Student.HUSID.2

If characters 1-4 are not 0000 then chars 3-6 of Student.HUSID must be a valid INSTID plus 1000.
Business RuleErrorCarried Forward
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Plain English
The Student.HUSID returned contains an invalid set of digits in positions 3-6. The characters in positions 3-6 must be a valid institution identifier + 1000.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.HUSID.2

QR.C15051.Student.HUSID.3

Student.HUSID must pass the checksum test given in the coding manual.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.HUSID.3

QR.C15051.Student.HUSID.4

If characters 1-4 of Student.HUSID are not 0000 then characters 3-6 of Student.HUSID must not be 3001 when Instance.COMDATE is after 2007-07-31 (INSTID 2001 is invalid).
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.HUSID.4

QR.C15051.Student.NATION.1

Student.NATION must exist for institutions in England, Wales or Scotland where any Instance.REDUCEDI = 00 or 03 and Instance.COMDATE is on or after 2007-08-01.
Business RuleErrorCarried Forward
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Plain English
Where a student started on the instance on or after 1st August 2007, then the student's country of legal nationality must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATION.1

QR.C15051.Student.NATION.2

Student.NATION code XL must have Instance.COMDATE before 2007-08-01.
Business RuleErrorCarried Forward
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Plain English
When the country of legal nationality is 'Channel Islands not otherwise specified' then the start date of the instance must be before 1st August 2007.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATION.2

QR.C15051.Student.NATION.3

Student.NATION code XC must have Instance.COMDATE before 2007-08-01 unless (EntryProfile entity exists and EntryProfile.UCASAPPID exists) or EntryProfile entity does not exist.
Business RuleErrorCarried Forward
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Plain English
Country of legal nationality can only be coded 'Cyprus not otherwise specified' when the date for the start of the instance is before 1st August 2007, unless Entry Profile has been returned including a UCAS Application Number or Entry Profile has not been returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATION.3

QR.C15051.Student.NATIOND.1

Student.NATIOND must exist for institutions in Wales where any (EntryProfile.DOMICILE exists and is coded XI) and the corresponding Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
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Plain English
For providers in Wales where the student's permanent home address is in Wales, then national identity must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATIOND.1

QR.C15051.Student.NATIOND.2

Student.NATIOND must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
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Plain English
National identity of the student must not be returned for providers in England, Northern Ireland or Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATIOND.2

QR.C15051.Student.NATIOND.3

Where there are two occurrences of Student.NATIOND they must not be identical.
Business RuleErrorCarried Forward
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Plain English
Where a student has two national identities, these must not be the same.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATIOND.3

QR.C15051.Student.NATIOND.4

Where Student.NATIOND is coded R or U there must be only one occurrence of Student.NATIOND
Business RuleErrorCarried Forward
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Plain English
National identity can only be returned once when it is coded as either Information refused or Unknown.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATIOND.4

QR.C15051.Student.RELBLF.1

Where Student.RELBLF = 03 the institution must be in England or Wales.
Business RuleErrorCarried Forward
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Plain English
Christian can only be returned as a religious belief for providers in England and Wales
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.RELBLF.1

QR.C15051.Student.RELBLF.2

Where Student.RELBLF = 04 the institution must be in Scotland.
Business RuleErrorCarried Forward
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Plain English
Christian - Church of Scotland can only be returned as a religious belief by providers in Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.RELBLF.2

QR.C15051.Student.RELBLF.3

Where Student.RELBLF = 05 or 09 the institution must be in Northern Ireland or Scotland.
Business RuleErrorCarried Forward
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Plain English
Christian - Roman Catholic and Christian - Other denomination can only be returned as a religious belief by providers in Northern Ireland and Scotland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.RELBLF.3

QR.C15051.Student.RELBLF.4

Where Student.RELBLF = 06, 07 or 08 the institution must be in Northern Ireland.
Business RuleErrorCarried Forward
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Plain English
Christian - Presbyterian Church in Ireland, Church of Ireland and Methodist Church in Ireland can only be returned as a religious belief by providers in Northern Ireland.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.RELBLF.4

QR.C15051.Student.SCN.1

Student.SCN must pass the checksum test as shown in the coding manual.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SCN.1

QR.C15051.Student.SCN.2

Student.SCN must exist where (EntryProfile.DOMICILE exists and is coded XH) and EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J, C, P, Q, R or S.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SCN.2

QR.C15051.Student.SCN.3

Student.SCN must exist for institutions in Scotland where (EntryProfile.DOMICILE exists and is coded XH) and Course.COURSEAIM begins H, I, J, C, P, Q, R or S.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SCN.3

QR.C15051.Student.SDEPEND.1

Student.SDEPEND must exist for all students at institutions in Scotland where any Instance.REDUCEDI = 00
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SDEPEND.1

QR.C15051.Student.SDEPEND.2

Student.SDEPEND must not exist for institutions in England, Northern Ireland or Wales.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SDEPEND.2

QR.C15051.Student.SSN.1

Student.SSN must pass the checksum test given in the coding manual.
Business RuleErrorAdded
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.2

Student.SSN must exist where any corresponding Instance.REDUCEDI = 08.
Business RuleErrorAdded
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Plain English
The student's SSN must be returned when their attendence has been confirmed to the SLC.
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.4

Student.SSN must exist where Instance.SSELIG = 1 and Instance.MSTUFEE = 02, 03, 04, 52, 53 or 54.
Business RuleErrorAdded
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Plain English
The student's SSN must be returned where the student's instance is eligible to receive student support and the Student Loans Company fund part or all of the tuition fees.
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SURNAME.1

Student.SURNAME must exist where any Instance.REDUCEDI = 00, 01, 04 or 08.
Business RuleErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SURNAME.1

QR.C15051.Student.TTACCOM.1

Student.TTACCOM must exist where a student has at least one instance where Instance.MODE = 01, 02, 23, 24 or 25 and Instance.REDUCEDI = 00 and Instance.LOCSDY not equal to S.
Business RuleErrorCarried Forward
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Plain English
Where the student has at least one active full-time instance and is not studying outside of the UK for the majority of their programme, term-time accommodation must exist.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTACCOM.1

QR.C15051.Student.TTACCOM.2

Student.TTACCOM should not be coded 6 where Instance.LOCSDY = Z.
Business RuleWarningCarried Forward
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Plain English
Where the student is in attendance at the provider for the whole year, termtime accommodation cannot be returned as 'not in attendance at the provider'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTACCOM.2

QR.C15051.Student.TTPCODE.1

Student.TTPCODE must exist where any Instance.LOCSDY does not equal 6, 9, D, S or T and the corresponding Instance.REDUCEDI = 00 or 07 unless institution in Wales and Course.COURSEAIM begins with P, Q, R, S or X.
Business RuleErrorCarried Forward
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Plain English
A term time postcode must be returned where the student is not on a placement or studying abroad for the entire year or distance learning, with the exception of Welsh students studying below level 4.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.1

QR.C15051.Student.TTPCODE.2

Where exists Student.TTPCODE must not equal EntryProfile.POSTCODE where Student.TTACCOM = 1 or 9 and Course.COURSEAIM begins with H, I, J, C, P, Q, R, S or X or is M22, M26 or M28.
Business RuleErrorCarried Forward
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Plain English
Where an FE or undergraduate student lives in private or provider maintained halls of residence, their term time postcode must not be the same as their permanent postcode prior to starting their course
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.2

QR.C15051.Student.TTPCODE.5

Where exists Student.TTPCODE must contain: a valid full postcode structure or a valid outward postcode structure. The postcode must be uppercase.
Business RuleErrorAmended
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Plain English
Where a term time postcode is returned, it must contain either a valid full postcode or a valid first part of a postcode. The postcode must be uppercase.
Further Guidance
N/A
Reason for Change
Rule updated to make sure that the postcodes are returned in uppercase.
Previous Name of Rule
QR.C14051.Student.TTPCODE.5

QR.C15051.Student.TTPCODE.6

Student.TTPCODE must not be null when Student.TTACCOM = 1.
Business RuleErrorCarried Forward
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Plain English
A term time postcode must be returned where a student lives in a provider maintained property during term time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.6

QR.C15051.Student.TTPCODE.7

Student.TTPCODE should not be null when Student.TTACCOM = 9.
Business RuleWarningCarried Forward
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Plain English
A term time postcode must be returned where a student lives in private sector halls during term time.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.7

QR.C15051.Student.TTPCODE.8

Where exists Student.TTPCODE should not equal EntryProfile.POSTCODE where Student.TTACCOM = 8.
Business RuleWarningCarried Forward
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Plain English
Where a student is living in rented accommodation during term time that is not owened by themselves, their parents or the provider, their term time postcode should not be the same as their postcode prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.8

QR.C15051.Student.UCASPERID.1

Student.UCASPERID must exist where any EntryProfile.UCASAPPID exists and is a 4 character code.
Business RuleErrorCarried Forward
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Plain English
Where a UCAS Application number exists, a UCAS Personal Identifier must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.UCASPERID.1

QR.C15051.Student.ULN.1

Student.ULN must pass the checksum test.
Business RuleErrorCarried Forward
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Plain English
The Unique Learner Number submitted does not pass the checksum test. Details of the Checksum calculation can be found in the coding manual.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ULN.1

QR.C15051.Student.ULN.2

Student.ULN should not be the same as Student.UCASPERID
Business RuleWarningCarried Forward
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Plain English
It is not expected that the student's Unique Learner Number would be the same as their UCAS Personal Identifier.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ULN.2

QR.C15051.Student.ULN.3

Student.ULN must exist for institutions in England where any Instance.FESTUMK = 1 or 3.
Business RuleErrorCarried Forward
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Plain English
A Unique Learner Number must be returned for SFA/EFA/DfES FE funded students.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ULN.3

QR.C15051.Student.WELSSP.1

Student.WELSSP must exist for institutions in Wales where any (EntryProfile.DOMICILE exists and is coded XI) and the corresponding Instance.REDUCEDI = 00.
Business RuleErrorCarried Forward
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Plain English
For students with a permanent address prior to starting their course in Wales, providers must indicate if they are a Welsh speaker.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.WELSSP.1

QR.C15051.Student.WELSSP.2

Student.WELSSP must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
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Plain English
Providers outside Wales should not indicate whether a student is a Welsh speaker.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.WELSSP.2

QR.C15051.StudentOnModule.APEL.1

StudentOnModule.APEL must exist for institutions in Wales
Business RuleErrorCarried Forward
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Plain English
Welsh providers must indicate whether a module was taken through APEL (Accreditation of Prior Experiential Learning)
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.APEL.1

QR.C15051.StudentOnModule.APEL.2

StudentOnModule.APEL must not exist for institutions in England, Northern Ireland or Scotland.
Business RuleErrorCarried Forward
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Plain English
APEL (Accreditation of Prior Experiential Learning) information applies only to Welsh providers and must not be returned by providers outside Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.APEL.2

QR.C15051.StudentOnModule.LANGPCNT.1

StudentOnModule.LANGPCNT must exist for institutions in Scotland, Wales or Northern Ireland.
Business RuleErrorCarried Forward
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Plain English
Scottish, Welsh and Northern Irish providers must indicate the proportion of a module taught in a Celtic language.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.LANGPCNT.1

QR.C15051.StudentOnModule.LANGPCNT.2

StudentOnModule.LANGPCNT must not exist for institutions in England.
Business RuleErrorCarried Forward
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Plain English
English providers must not record the proportion of a module taught in a Celtic language.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.LANGPCNT.2

QR.C15051.StudentOnModule.MODCOUNT.1

StudentOnModule.MODCOUNT must exist for institutions in Wales unless Course.COURSEAIM begins with P, Q, R, S or X.
Business RuleErrorCarried Forward
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Plain English
If the student is studying for a higher level qualification, Welsh providers must indicate whether a module is countable.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODCOUNT.1

QR.C15051.StudentOnModule.MODCOUNT.2

StudentOnModule.MODCOUNT must not exist for institutions in England, Scotland and Northern Ireland.
Business RuleErrorCarried Forward
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Plain English
Information about whether a module is countable must not be returned by providers outside Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODCOUNT.2

QR.C15051.StudentOnModule.MODID.2

No more than 2 occurrences of identical StudentOnModule.MODID must exist for a single instance.
Business RuleErrorCarried Forward
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Plain English
A student must not be assigned to the same module more than twice.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODID.2

QR.C15051.StudentOnModule.MODID.3

There are 2 occurrences of identical StudentOnModule.MODID for a single instance. An instance should not be linked to the same module more than once in cases where a student is simply re-sitting examinations or assessment.
Business RuleWarningCarried Forward
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Plain English
A student has been assigned to the same module twice. A student should not be linked to the same module more than once in cases where they are simply re-sitting examinations or assessment.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODID.3

QR.C15051.StudentOnModule.MODOUT.1

Institution in Wales cannot use StudentOnModule.MODOUT code 7.
Business RuleErrorCarried Forward
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Plain English
Welsh providers cannot return 'Not coded' as a module outcome.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.1

QR.C15051.StudentOnModule.MODOUT.10

For providers in Wales, where Instance.MODE = 31 and StudentOnModule.MODSTAT = 4 then StudentOnModule.MODOUT should not be coded 6.
Business RuleWarningCarried Forward
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Plain English
For any part-time student on a module which has been fully taken in a previous year but the outcome is given in the current reporting year, a module outcome must not be listed as unknown
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.10

QR.C15051.StudentOnModule.MODOUT.11

For providers in Wales, where (Instance.MODE = 01, 02, 23, 24 or 25) and StudentOnModule.MODSTAT = 4 then StudentOnModule.MODOUT should not be coded 6.
Business RuleWarningCarried Forward
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Plain English
For any full-time or sandwich HE students on a module which has been fully taken in a previous year but the outcome is given in the current reporting year, a module outcome must not be listed as unknown
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.11

QR.C15051.StudentOnModule.MODOUT.2

StudentOnModule.MODOUT must be coded 6 where Welsh institution and StudentOnModule.MODSTAT = 3.
Business RuleErrorCarried Forward
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Plain English
Where a student at a Welsh provider is recorded as on a module continuing into the next reporting year, the module outcome must be recorded as not yet known.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.2

QR.C15051.StudentOnModule.MODOUT.3

Institution not in Wales cannot use StudentOnModule.MODOUT code 3.
Business RuleErrorCarried Forward
Show more
Plain English
English, Northern Irish, and Scottish providers must not record a module as having been partially completed.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.3

QR.C15051.StudentOnModule.MODOUT.4

Institutions in Scotland or Wales cannot use StudentOnModule.MODOUT code C.
Business RuleErrorCarried Forward
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Plain English
Welsh and Scottish providers must not record modules as completed with the award of credit not known.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.4

QR.C15051.StudentOnModule.MODOUT.5

Where StudentOnModule.MODOUT = 3 and Course.COURSEAIM begins D, L, M, H, I, J or C, Instance.MODE must be coded 01, 23 or 24.
Business RuleErrorCarried Forward
Show more
Plain English
Only full-time or sandwich students on an HE qualification can be recorded as having partially completed a module
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.5

QR.C15051.StudentOnModule.MODSTAT.1

StudentOnModule.MODSTAT cannot be coded 5 where institution is in Wales.
Business RuleErrorCarried Forward
Show more
Plain English
Welsh providers must indicate whether modules span HESA reporting years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODSTAT.1

QR.C15051.StudentOnModule.MODYR.1

StudentOnModule.MODYR must exist where Institution.INSTAPP =1 and Instance.TYPEYR = 2, 3, 4 or 5 and StudentOnModule.MODSTAT not coded 4
Business RuleErrorCarried Forward
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Plain English
Providers can choose to give additional information to HEFCE to be used for the HESES survey. Where providers opt to give this information, for students whose instance years are not contained within the current HESA reporting year (01 August-31 July), a module year must be returned for any modules active during the reporting year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODYR.1

QR.C15051.StudentOnModule.MODYR.2

StudentOnModule.MODYR must not exist where Institution.INSTAPP =0.
Business RuleErrorCarried Forward
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Plain English
Providers can choose to give additional information to HEFCE to be used for the HESES survey. Where providers opt not to give this information, module years must not be returned
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODYR.2

QR.C15051.StudentOnModule.MODYR.3

StudentOnModule.MODYR must not exist for institutions in Scotland and Wales.
Business RuleErrorCarried Forward
Show more
Plain English
Module years must not be given for Scottish or Welsh providers
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODYR.3

QR.C15051.Instance.StudentOnModule.3

More than 40 StudentOnModule entity occurrences for this instance.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Instance.StudentOnModule.3

QR.C15051.Student.BIRTHDTE.12

Student.BIRTHDTE is not known (null value) for more than 1% of instances in the HE standard registration population.
ExceptionWarningAdded
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Plain English
Date of birth is not known for a higher than expected number of students.
Further Guidance
N/A
Reason for Change
Rule added to replace the monitoring of unknown values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.Student.BIRTHDTE.9

Student.BIRTHDTE is unknown (null), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.BIRTHDTE.9

QR.C15051.Student.DISABLE.4

Student.DISABLE is coded as no known disability (00) but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.DISABLE.4

QR.C15051.Student.DISABLE.5

More than 10 students where Student.DISABLE = 00, 97, 98 or 99 and Instance.DISALL exists.
ExceptionErrorCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.DISABLE.5

QR.C15051.Student.ETHNIC.11

Student.ETHNIC = 98 (Information refused) for more than 2% of instances in the HE standard registration population where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM.
ExceptionWarningAdded
Show more
Plain English
A higher than expected number of students domiciled in the UK, Channel Islands and Isle of Man have refused to disclose their ethnicity.
Further Guidance
Please check these students have been coded correctly and are genuine refusals.
Reason for Change
Rule added to replace the monitoring of information refused values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.Student.ETHNIC.12

For providers in England, Student.ETHNIC = 98 (Information refused) for more than 2% of instances in the HE standard registration population where Course.TTCID = 1, 8 or G.
ExceptionWarningAdded
Show more
Plain English
A higher than expected number of ITT leading to QTS students have refused to disclose their ethnicity.
Further Guidance
Please check these students have been coded correctly and are genuine refusals.
Reason for Change
Rule added to replace the monitoring of unknown values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.Student.ETHNIC.13

Student.ETHNIC = 90 (Not known) for more than 2% of instances in the HE standard registration population where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM.
ExceptionWarningAdded
Show more
Plain English
Ethnicity is not known for a higher than expected number of students domiciled in the UK, Channel Islands and Isle of Man.
Further Guidance
N/A
Reason for Change
Rule added to replace the monitoring of unknown values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.Student.ETHNIC.14

For providers in England, Student.ETHNIC = 90 (Not known) for more than 2% of instances in the HE standard registration population where Course.TTCID = 1, 8 or G.
ExceptionWarningAdded
Show more
Plain English
Ethnicity is not known for a higher than expected number of ITT leading to QTS students.
Further Guidance
N/A
Reason for Change
Rule added to replace the monitoring of unknown values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.Student.ETHNIC.5

For institutions in Northern Ireland, Scotland or Wales, Student.ETHNIC must exist where any EntryProfile.DOMICILE (including those previously sent for the student) = XF, XG, XH, XI, XK, XL, GG, JE or IM and the corresponding Instance.REDUCEDI = 00 or 01.
ExceptionErrorCarried Forward
Show more
Plain English
Ethnicity must be returned for all students domiciled in the UK, Channel Islands and Isle of Man
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.5

QR.C15051.Student.ETHNIC.6

Student.ETHNIC is unknown (90) or information refused (98), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.6

QR.C15051.Student.ETHNIC.7

For providers in England, Student.ETHNIC must exist where (any EntryProfile.DOMICILE (including those previously sent for the student) = XF, XG, XH, XI, XK, XL, GG, JE or IM or Course.TTCID = 1, 8, G, Q) and the corresponding Instance.REDUCEDI = 00, 01 or 07.
ExceptionErrorCarried Forward
Show more
Plain English
Ethnicity must be returned for all students domiciled in the UK, Channel Islands or Isle of Man and for all students on ITT courses.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.7

QR.C15051.Student.GENDERID.1

Where Student.GENDERID has been returned, all occurrences are coded 98. Please check that code 98 is not being used as an unknown value where the question has not been asked, rather than indicating that the student preferred not to answer the question.
ExceptionWarningCarried Forward
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Plain English
All occurrences of gender identity have been returned as information refused. Please ensure that this code is being used correctly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.GENDERID.1

QR.C15051.Student.HUSID.6

Multiple occurrences of Student.BIRTHDTE, Student.SEXID, soundex (Student.SURNAME) and soundex (Student.FNAMES), with different Student.HUSIDs.
ExceptionWarningCarried Forward
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Plain English
There are multiple records returned with matching personal information but different Student.HUSIDs. An individual student should not have multiple HESA Unique Student Identifiers.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.HUSID.6

QR.C15051.Student.Instance.1

For providers in England, more than 2% of HE students have overlapping instances where Instance.MODE is not equal to 63, 64, 73 or 74 and for at least one of these instances Course.COURSEAIM begins D, E, L, M, H, I, J or C.
ExceptionWarningAdded
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Plain English
A higher than expected number of students have active overlapping instances where at least one of these instances is a HE level programme of study.
Further Guidance
N/A
Reason for Change
Rule added to report higher than expected numbers of HE students with overlapping instances.
Previous Name of Rule
N/A

QR.C15051.Student.NATION.4

Student.NATION code XC must have Instance.COMDATE before 2007-08-01 unless EntryProfile.UCASAPPID exists.
ExceptionErrorCarried Forward
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Plain English
Country of legal nationality can only be coded 'Cyprus not otherwise specified' when the date for the start of the instance is before 1st August 2007, unless a UCAS Application Number is returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATION.4

QR.C15051.Student.NATION.5

Student.NATION is unknown (ZZ), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATION.5

QR.C15051.Student.NATIOND.5

Student.NATIOND must exist where Welsh institution and any EntryProfile.DOMICILE (including those previously sent for the student) = XI and the corresponding Instance.REDUCEDI = 00.
ExceptionErrorCarried Forward
Show more
Plain English
For providers in Wales where the student's permanent home address is in Wales, then national identity must be returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATIOND.5

QR.C15051.Student.NATIOND.6

Student.NATIOND is unknown (U) or information refused (R), but has a known value in the UCAS (*J) data. It is expected that a known value in the UCAS data will be passed through to the HESA return.
ExceptionWarningCarried Forward
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.NATIOND.6

QR.C15051.Student.RELBLF.5

Where Student.RELBLF has been returned, all occurrences are coded 98. Please check that code 98 is not being used as an unknown value where the question has not been asked, rather than indicating that the student preferred not to answer the question.
ExceptionWarningCarried Forward
Show more
Plain English
No religious beliefs have been returned apart from 'Information Refused'.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.RELBLF.5

QR.C15051.Student.SEXID.1

It is not expected for there to be more than 2% of students with Student.SEXID = 3. Please check that there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Show more
Plain English
It is not expected that there would be more than 2% of students with a sex of 'other'. Please check that there are no systemic errors causing this field to be returned incorrectly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SEXID.1

QR.C15051.Student.SEXORT.1

Where Student.SEXORT has been returned, all occurrences are coded 98. Please check that code 98 is not being used as an unknown value where the question has not been asked, rather than indicating that the student preferred not to answer the question.
ExceptionWarningCarried Forward
Show more
Plain English
All occurrences of sexual orientation that have been returned have been reported as information refused.Please check that the code is not being used as an unknown value where the question has not been asked, rather than indicating that the student preferred not to answer the question.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SEXORT.1

QR.C15051.Student.SEXORT.2

Where Student.SEXORT has been returned, it is not expected for there to be more than 5% of students with Student.SEXORT = 02 and Student.SEXID = 2. Please check that there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Show more
Plain English
It is not expected that more than 5% female students will be returned with a sexual orientation of 'gay man'. Please check that there are no systemic errors causing this field to be returned incorrectly
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SEXORT.2

QR.C15051.Student.SEXORT.3

Where Student.SEXORT has been returned, it is not expected for there to be more than 5% of students with Student.SEXORT = 03 and Student.SEXID = 1. Please check that there are no systemic errors causing this field to be returned incorrectly.
ExceptionWarningCarried Forward
Show more
Plain English
It is not expected that more than 5% male students will be returned as gay/lesbian woman.Please check that there are no systemic errors causing this field to be returned incorrectly.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SEXORT.3

QR.C15051.Student.SSN.3

The same Student.SSN must not be returned for more than one Student.HUSID as Student.SSN is unique to a student.
ExceptionErrorAdded
Show more
Plain English
A student support number (SSN) must not be returned for more than one student as SSN is unique.
Further Guidance
As a student must not have more than one HUSID there must not be multiple students with the same SSN.
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.5

There are more than 10% of instances (and more than 10 instances) where Instance.SSELIG = 2 and Student.SSN exists.
ExceptionWarningAdded
Show more
Plain English
There are more than 10% of instances, and more than 10 instances, of student SSN being returned where the instance is not eligible for student support.
Further Guidance
It is not expected that a student will have an SSN when they are not eligible for student support (Instance.SSELIG = 2).
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.6

For providers in England, Northern Ireland and Wales no Student.SSN has been returned for more than 20% of instances where (Course.COURSEAIM begins H, I, J or C (excluding codes H60, H61, H62, I60, I61 and those ending with 90 or 99) or is M22, M26 or M28) and (Instance.MODE = 01, 02, 23, 24 or 25) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7).
ExceptionErrorAdded
Show more
Plain English
A Student Support Number has not been returned for more than 20% of full-time and sandwich undergraduate* students eligible to pay home fees fundable by the funding councils or NCTL. *The definition of undergraduate for funding excludes pre-registration and graduate diploma/certificates (at level H or I), undergraduate credits (at level H, J or C), and taught work with unspecified qualification aims (at level H, J or C).
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.SSN.7

For providers in England and Northern Ireland, no Student.SSN has been returned for more than 80% of instances where (Course.COURSEAIM begins H, I, J or C (excluding codes H60, H61, H62, I60, I61 and those ending with 90 or 99) or is M22, M26 or M28) and (Instance.MODE = 31) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7).
ExceptionErrorAdded
Show more
Plain English
A Student Support Number has not been returned for more than 80% of part-time undergraduate* students eligible to pay home fees fundable by the funding councils or NCTL. *The definition of undergraduate for funding excludes pre-registration and graduate diploma/certificates (at level H or I), undergraduate credits (at level H, J or C), and taught work with unspecified qualification aims (at level H, J or C).
Further Guidance
N/A
Reason for Change
Rule added to mirror previous validation prior to the SSN field moving from Instance to the Student entity.
Previous Name of Rule
N/A

QR.C15051.Student.TTACCOM.3

Student.TTACCOM = 5 (Not known) for more than 6% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.MODE = 01, 02, 23, 24 or 25 and Instance.LOCSDY is not equal to S.
ExceptionWarningAdded
Show more
Plain English
The type of term time accommodation is not known for a higher than expected number of full-time and sandwich students who are not studying overseas.
Further Guidance
N/A
Reason for Change
Rule added to replace the monitoring of unknown values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.Student.TTPCODE.10

More than 150 students have the same Student.TTPCODE (where exists) and do not have Student.TTACCOM =1 or 9.
ExceptionWarningCarried Forward
Show more
Plain English
More students than expected share the same term time postcode but are not in provider maintained property or halls of residence.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.10

QR.C15051.Student.TTPCODE.11

More than 600 students have the same Student.TTPCODE (where exists) and do not have Student.TTACCOM =1 or 9.
ExceptionErrorCarried Forward
Show more
Plain English
A much higher number of students than expected share the same term time postcode but are not in provider maintained property or halls of residence.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.11

QR.C15051.Student.TTPCODE.12

Where exists Student.TTPCODE must contain a valid full postcode or a valid outward part of a postcode.
ExceptionWarningCarried Forward
Show more
Plain English
Where a term time postcode is returned, it must contain either a valid full postcode or a valid first part of a postcode.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.12

QR.C15051.Student.TTPCODE.13

Where exists Student.TTPCODE must not equal EntryProfile.POSTCODE where Student.TTACCOM = 1 or 9 and Course.COURSEAIM begins with H, I, J, C, P, Q, R, S or X or is M22, M26 or M28.
ExceptionErrorCarried Forward
Show more
Plain English
Where an FE or undergraduate student lives in private or provider maintained halls of residence, their term time postcode must not be the same as their permanent postcode prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.13

QR.C15051.Student.TTPCODE.14

Where exists Student.TTPCODE should not equal EntryProfile.POSTCODE where Student.TTACCOM = 8.
ExceptionWarningCarried Forward
Show more
Plain English
Where a student is living in rented accommodation during term time that is not owened by themselves, their parents or the provider, their term time postcode should not be the same as their postcode prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.14

QR.C15051.Student.TTPCODE.15

Student.TTPCODE must not be in Northern Ireland, Channel Islands or Isle of Man where institution is in England, Scotland or Wales and Instance.MODE is in (01,12,23,24,73) and Instance.LOCSDY is not coded 6, 9, D, S or T.
ExceptionErrorCarried Forward
Show more
Plain English
Full time or sandwich students who are not on a placement or studying abroad for the entire year or distance learning, must not have a term time postcode in Northern Ireland, Channel Islands or Isle of Man.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.15

QR.C15051.Student.TTPCODE.16

More than 50% of students on courses where Course.TTCID = F have Student.TTPCODE coded as null (unknown)
ExceptionErrorCarried Forward
Show more
Plain English
At least 50% of NCTL funded Subject Knowledge Enhancement (SKE) students must have a term time postcode returned.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.16

QR.C15051.Student.TTPCODE.17

Student.TTPCODE is not known (null) for more than 4% of instances in the HE standard registration population where Instance.REDUCEDI = 00 and Instance.LOCSDY = E, U or Z.
ExceptionWarningAdded
Show more
Plain English
Term time postcode is not known for a higher than expected number of students who appear to have been in attendance at the provider or partner for at least some of the reporting year.
Further Guidance
N/A
Reason for Change
Rule added to replace the monitoring of unknown values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.Student.TTPCODE.9

More than 50 young (between 18 and 21), full-time, undergraduate students, at parental home (Student.TTACCOM = 2), have Student.TTPCODE (where exists) not equal to EntryProfile.POSTCODE
ExceptionWarningCarried Forward
Show more
Plain English
A number of young students have been returned as living at their parents' home but their termtime postcode is not the same as the postcode prior to starting their course.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.TTPCODE.9

QR.C15051.Student.UCASPERID.2

Student.UCASPERID must exist where any EntryProfile.UCASAPPID (including those previously sent for the student) exists and is a 4 character code and the corresponding Instance.REDUCEDI is not equal to 04.
ExceptionErrorCarried Forward
Show more
Plain English
Where a UCAS Application number exists, a UCAS Personal identifier must be returned unless the student is dormant
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.UCASPERID.2

QR.C15051.Student.WELSSP.3

Student.WELSSP must exist where Welsh institution and any EntryProfile.DOMICILE (including those previously sent for the student) = XI and the corresponding Instance.REDUCEDI = 00.
ExceptionErrorCarried Forward
Show more
Plain English
The Welsh speaker indicator must exist for students domiciled in Wales.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.WELSSP.3

QR.C15051.Student.WELSSP.4

For providers in Wales, Student.WELSSP = 9 (Not known) for more than 10% of students in the HE standard registration population where Instance.REDUCEDI = 00 and EntryProfile.DOMICILE = XI.
ExceptionWarningAdded
Show more
Plain English
Whether a student is a Welsh speaker is unknown for a higher than expected number of students who are domiciled in Wales.
Further Guidance
N/A
Reason for Change
Rule added to replace the monitoring of unknown values in checkdoc.
Previous Name of Rule
N/A

QR.C15051.StudentOnModule.APEL.3

Where StudentOnModule.APEL = 2 all occurrences of StudentOnModule.APEL for the same StudentOnModule.MODID must be coded 2.
ExceptionErrorCarried Forward
Show more
Plain English
If a module is indicated as being an Accreditation of Prior Experiential Learning (APEL) module, all other links to that module for the student must similarly record it as an APEL module.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.APEL.3

QR.C15051.StudentOnModule.LANGPCNT.3

At least one StudentOnModule.LANGPCNT must be greater than 0 where Module.MODLANG is coded 1, 2 or 3.
ExceptionErrorCarried Forward
Show more
Plain English
Where a module is recorded as being taught in a Celtic language, the percentage of the module taught in Celtic must be greater than 0 for at least one student.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.LANGPCNT.3

QR.C15051.StudentOnModule.MODCOUNT.3

For institutions in Wales, more than 40% of student on module records coded as StudentOnModule.MODCOUNT = 1 where Course.COURSEAIM begins D, E, L, M, H, I, J or C and Instance.FUNDCODE = 2. It is expected that most modules will count towards the credit points of the qualification.
ExceptionWarningCarried Forward
Show more
Plain English
This indicates that a larger than expected number of not countable modules has been returned for students on HE courses which are not funded by a funding council.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODCOUNT.3

QR.C15051.StudentOnModule.MODOUT.6

For institutions in England and Wales, more than 5% of student on module records coded as StudentOnModule.MODOUT = 6 where StudentOnModule.MODSTAT = 1 and Instance.MODE = 01, 02, 23, 24 or 25.
ExceptionWarningCarried Forward
Show more
Plain English
A larger than expected number of unknown module outcomes has been given for full-time and sandwich students on a module expected to have been completed in the reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.6

QR.C15051.StudentOnModule.MODOUT.7

For institutions in England and Wales, more than 15% of student on module records coded as StudentOnModule.MODOUT = 6 where StudentOnModule.MODSTAT = 1 and Instance.MODE = 31.
ExceptionWarningCarried Forward
Show more
Plain English
A larger than expected number of unknown module outcomes has been given for part-time students on a module expected to have been completed in the reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.7

QR.C15051.StudentOnModule.MODOUT.8

For institutions in England and Wales, more than 5% of student on module records coded as StudentOnModule.MODOUT = 6 where StudentOnModule.MODSTAT = 2 and Instance.MODE = 01, 02, 23, 24 or 25.
ExceptionWarningCarried Forward
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Plain English
A larger than expected number of unknown module outcomes has been given for full-time and sandwich students on a module expected to have been completed in the reporting year
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.8

QR.C15051.StudentOnModule.MODOUT.9

For institutions in England and Wales, more than 15% of student on module records coded as StudentOnModule.MODOUT = 6 where StudentOnModule.MODSTAT = 2 and Instance.MODE = 31.
ExceptionWarningCarried Forward
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Plain English
Where a module is listed as contained within a single reporting year, this warning indicates that more than 15% of records of part-time students' module outcomes is not yet known
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODOUT.9

QR.C15051.StudentOnModule.MODSTAT.2

For institutions in England and Wales where Course.COURSEAIM begins D, E, L, M, H, I, J or C, there are more than 500 student on module records where StudentOnModule.MODSTAT = 1, but no records where StudentOnModule.MODSTAT = 3.
ExceptionWarningCarried Forward
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Plain English
There are more than 500 records of a student on a module which continues from the previous HESA reporting year, but no records of a student on a module continuing into the next year. [Only applies to HE courses in England and Wales].
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODSTAT.2

QR.C15051.StudentOnModule.MODSTAT.3

For institutions in England and Wales where Course.COURSEAIM begins D, E, L, M, H, I, J or C, there are more than 500 student on module records where StudentOnModule.MODSTAT = 3, but no records where StudentOnModule.MODSTAT = 1.
ExceptionWarningCarried Forward
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Plain English
There are more than 500 records of a student on a module which continues into the next HESA reporting year, but no records of a student on a module continuing from the previous year. [Only applies to HE courses in England and Wales].
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODSTAT.3

QR.C15051.StudentOnModule.MODSTAT.4

For institutions in England and Wales where Course.COURSEAIM begins D, E, L, M, H, I, J or C, where there are more than 500 student on module records where StudentOnModule.MODSTAT = 1, the count of records where StudentOnModule.MODSTAT = 3 should be at least 50% of the count of records where StudentOnModule.MODSTAT = 1.
ExceptionWarningCarried Forward
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Plain English
Where there are more than 500 records of a student on modules continuing from a previous reporting year, the number of modules continuing into the next year should be at least half of the number continuing from the last year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODSTAT.4

QR.C15051.StudentOnModule.MODSTAT.5

For institutions in England and Wales where Course.COURSEAIM begins D, E, L, M, H, I, J or C, where there are more than 500 student on module records where StudentOnModule.MODSTAT = 3, the count of records where StudentOnModule.MODSTAT = 1 should be at least 50% of the count of records where StudentOnModule.MODSTAT = 3.
ExceptionWarningCarried Forward
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Plain English
Where there are more than 500 records of a student on a module continuing into another reporting year, the number of modules continuing from a previous year should be at least half of the number continuing into the next year. [Only applies to HE courses in England and Wales].
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.StudentOnModule.MODSTAT.5

QR.C15051.Student.BIRTHDTE.10

Where a year-on-year link has been made to the Continuity Register, when Student.BIRTHDTE changed from known to unknown value.
ContinuityErrorCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.BIRTHDTE.10

QR.C15051.Student.BIRTHDTE.11

Where a year-on-year link has been made to the Continuity Register, Student.BIRTHDTE differs (exclude unknown (9999-12-31 or null) to known value changes. Exclude records identified in QR.Cyy051.Student.BIRTHDTE.10
ContinuityWarningCarried Forward
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Plain English
N/A
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.BIRTHDTE.11

QR.C15051.Student.ETHNIC.10

For providers in England, where a year-on-year link has been made to the Continuity Register, when Student.ETHNIC exists and it differs (exclude records identified in QR.Cyy051.Student.ETHNIC.8 and unknown [90] to known value, and information refused [98] to known value, and (exists to not exists where most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM and Course.TTCID not in 1, 8, G, Q), and exclude code 80 changing to codes 50 or 15).
ContinuityWarningCarried Forward
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Plain English
The ethnicity data for the student has changed between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.10

QR.C15051.Student.ETHNIC.8

Where a year-on-year link has been made to the Continuity Register, when Student.ETHNIC exists and it has changed from known to unknown (90) value.
ContinuityErrorCarried Forward
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Plain English
The ethnicity for the student has changed from being known in a previous year to unknown in the current year.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.8

QR.C15051.Student.ETHNIC.9

For providers in Northern Ireland, Scotland or Wales where a year-on-year link has been made to the Continuity Register, when Student.ETHNIC exists and it differs (exclude records identified in QR.Cyy051.Student.ETHNIC.8 and unknown [90] to known value, and information refused [98] to known value, and (exists to not exists where most recent EntryProfile.DOMICILE not in XF, XG, XH, XI, XK, XL, GG, JE, IM), and exclude code 80 changing to codes 50 or 15 and for providers in Scotland exclude code 10 changing to codes 13 or 19).
ContinuityWarningCarried Forward
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Plain English
The ethnicity data for the student has changed between years
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.ETHNIC.9

QR.C15051.Student.HUSID.7

Where a year-on-year link has been made to the Continuity Register and (Student name differs from NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES)) and (where BIRTHDTE exists it differs from Student.BIRTHDTE) and (where GENDER = 1 or 2 and Student.SEXID = 1 or 2, GENDER differs from Student.SEXID) and (where SEXID exists it differs from Student.SEXID).
ContinuityWarningCarried Forward
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Plain English
The personal information submitted for a student does not match the previously sent information for this Student.HUSID. HESA Unique Student Identifiers must be unique to the student and not reused.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.HUSID.7

QR.C15051.Student.SCN.8

Where a year-on-year link has been made to the Continuity Register and the latest EntryProfile.DOMICILE = XH and EntryProfile.UCASAPPID is not null and Course.COURSEAIM begins H, I, J, C, P, Q, R or S, Student.SCN has changed from a known to unknown value (null or 999999999). This excludes changes from 999999999 to null.
ContinuityErrorAdded
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule added to report changes from known to unknown values. Moved from exception to deal with the removal of ReasonForNull indicator from this field.
Previous Name of Rule
N/A

QR.C15051.Student.SEXID.2

Where there is a year-on-year link and SEXID does not exist on the Continuity Register and GENDER on the Continuity Register equals 1 or 2 and Student.SEXID on input equals 1 or 2, GENDER and Student.SEXID differ.
ContinuityWarningCarried Forward
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Plain English
Compared to previous years, the sex returned for the student differs from the value previously returned for gender.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SEXID.2

QR.C15051.Student.SEXID.3

Where there is a year-on-year link and SEXID exists on the Continuity Register, Student.SEXID differs.
ContinuityWarningCarried Forward
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Plain English
The sex of the student has been reported as a different code this year compared to last year. Please check whether this is correct.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SEXID.3

QR.C15051.Student.SURNAME.2

Where a year-on-year link has been made to the Continuity Register, when Student.SEXID = 1 and Student name differs in NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES). Exclude exists to not exists where Instance.REDUCEDI on input = 07. Exclude records identified in QR.Cyy051.Student.SURNAME.4.
ContinuityWarningCarried Forward
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Plain English
The name of a male student has changed between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SURNAME.2

QR.C15051.Student.SURNAME.3

Where a year-on-year link has been made to the Continuity Register, when Student.SEXID = 2 and Student name differs in NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES). Exclude exists to not exists where Instance.REDUCEDI on input = 07 and records identified in QR.Cyy051.Student.SURNAME.4
ContinuityWarningCarried Forward
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Plain English
The name of a female student has changed between years.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SURNAME.3

QR.C15051.Student.SURNAME.4

Where a year-on-year link has been made to the Continuity Register, Student name differs in NAMECAT (Concatenation of Student.SURNAME and Student.FNAMES) and the first character of Student.SURNAME on input is equal to the first character of Student.FNAMES on the Continuity Register and the first character of Student.FNAMES on input is equal to the first character of Student.SURNAME on the Continuity Register.
ContinuityErrorCarried Forward
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Plain English
It appears as though the forenames and surnames have been transposed compared to the last year's submission.
Further Guidance
N/A
Reason for Change
N/A
Previous Name of Rule
QR.C14051.Student.SURNAME.4

QR.C14051.Student.BIRTHDTE.7

Student.BIRTHDTE must not be null except when ReasonForNull = 1.
Business RuleErrorDeleted
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Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
C14051.Student.BIRTHDTE.Business Rule.8

QR.C14051.Student.BIRTHDTE.8

Student.BIRTHDTE must be null when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
C14051.Student.BIRTHDTE.Business Rule.9

QR.C14051.Student.FNAMES.2

Student.FNAMES must not be null except when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
C14051.Student.FNAMES.Business Rule.2

QR.C14051.Student.FNAMES.3

Student.FNAMES must be null when ReasonForNull = 9.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
C14051.Student.FNAMES.Business Rule.3

QR.C14051.Student.SCN.4

Student.SCN must not be null except when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
C14051.Student.SCN.Business Rule.4

QR.C14051.Student.SCN.5

Student.SCN must be null when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
C14051.Student.SCN.Business Rule.5

QR.C14051.Student.TTPCODE.3

Student.TTPCODE must not be null except when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
C14051.Student.TTPCODE.Business Rule.3

QR.C14051.Student.TTPCODE.4

Student.TTPCODE must be null when ReasonForNull = 1.
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as the ReasonForNull attribute for this field has been removed from the coding frame.
Previous Name of Rule
C14051.Student.TTPCODE.Business Rule.4

QR.C15051.Instance.SSN.9

For providers in England and Northern Ireland, no Instance.SSN has been returned for more than 80% of instances where (Course.COURSEAIM begins H, I, J or C (excluding codes H60, H61, H62, I60, I61 and those ending with 90 or 99) or is M22, M26 or M28) and (Instance.MODE = 31) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7).
ExceptionErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as SSN field has moved from the Instance to the Student entity. New rule QR.C15051.Student.SSN.7 created.
Previous Name of Rule
QR.C14051.Instance.SSN.9

QR.C15051.Student.BIRTHDTE.5

Where exists Student.BIRTHDTE should be greater than (Y1-70)-07-31.
Business RuleWarningDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as this check will be covered by a new credibility report showing a breakdown of the student population by age ranges.
Previous Name of Rule
QR.C14051.Student.BIRTHDTE.5

QR.C15051.Student.HUSID.5

Student.HUSID must be unique within an institutions return (i.e. all student entity data for the given HUSID must be consistent).
ExceptionErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as this validation is now a schema check.
Previous Name of Rule
QR.C14051.Student.HUSID.5

QR.C15051.Student.SCN.6

Student.SCN is not known where any EntryProfile.DOMICILE (including those previously sent for the student) = XH and the corresponding EntryProfile.UCASAPPID exists and Course.COURSEAIM begins H, I, J, C, P, Q, R or S.
ExceptionWarningDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as it no longer works correctly following the removal of the ReasonForNull attribute for C14051.
Previous Name of Rule
QR.C14051.Student.SCN.6

QR.C15051.Student.SCN.7

Student.SCN must exist where Scottish institution and any EntryProfile.DOMICILE (including those previously sent for the student) = XH and Course.COURSEAIM begins H, I, J, C, P, Q, R or S.
ExceptionErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as it no longer works correctly following the removal of the ReasonForNull attribute for C14051.
Previous Name of Rule
QR.C14051.Student.SCN.7

QR.C15051.StudentOnModule.MODID.1

StudentOnModule.MODID must exist on Module.MODID
Business RuleErrorDeleted
Show more
Plain English
N/A
Further Guidance
N/A
Reason for Change
Rule deleted as this validation is now a schema check.
Previous Name of Rule
QR.C14051.StudentOnModule.MODID.1