This table lists changes and additions to the record specification and supporting documentation.
Element |
Element version |
Notes |
All documentation |
n/a |
All references to the Northern Irish 'Department for Employment and Learning' (DEL(NI)) have been amended to 'Department for Education' (DfE(NI)), reflecting the name change of this organisation. This includes a schema change to three valid entries in Instance.MSFUND and Instance.MSTUFEE. |
Instance.FUNDCOMP |
1.1 |
Additional guidance added to Notes section, describing the expected coding of this field when a student is transferred between collaborating providers. |
Instance.NOTACT |
1.1 |
Coverage corrected to express the existing requirement that this field be returned for all instances with an Instance.MODE of 73 or 74. This requirement is already stated in the Notes section and enforced by validation. |
File structures for downloadable files - Expected instance population (HE and FE)
|
1.0 |
First issue of this document for 2015/16, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. The structures are unchanged in comparison to those in 2014/15. |
File structures for downloadable files - FE continuity reports A, B and C
|
1.0 |
First issue of this document for 2015/16, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. The structures are unchanged in comparison to those in 2014/15. |
File structures for downloadable files - HE continuity reports A, B and C
|
1.0 |
First issue of this document for 2015/16, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. The A table has been updated with 2 field additions - Student.SCN and SCN_T. The associated XSD schema files have been updated and made available accordingly. |
File structures for downloadable files - Data supply
|
1.0 |
First issue of this document for 2015/16, linked from 'File structures for downloadable files' under 'Submission process and quality assurance'. The CORE table has been updated with 9 field additions - Instance.COLFROMDATE, Instance.COLFROMPROV, Instance.COLTODATE, Instance.COLTOPROV, Instance.NUMHUSPREV, Instance.FEEWAIVEAMT, Instance.FEEWAIVETYPE, QualificationsAwarded.OUTCOME1, and QualificationsAwarded.OUTCOME2. The associated XSD schema files have been updated and made available accordingly. |
Fixed database facility
|
1.1 |
A link has been added under 'Submission process and quality assurance' to the fixed database information page, describing the process for submitting corrected data to HESA once the Student collection has closed. |
Element |
Element version |
Notes |
FinancialSupport.FINTYPE |
1.1 |
Guidance updated to replace a reference to the no longer existing 'ALF (Access to Learning Fund)' with 'HEFCE Student Opportunity allocations'. |
|
1.1 |
New valid entries N, U, X, Y, 1, 2, 3, 4, 5, 6, 7, 8, 9 added to align with the Individualised Learner Record (ILR) specification for 2015/16. |
Instance.INITIATIVES |
1.2 |
Coverage of the field increased to include Northern Ireland. |
Instance.MSTUFEE |
1.1 |
The guidance has been reorganised to better state the requirements for this field. No change to content has occurred. |
Instance.LearnerFAM |
1.1 |
Obsolete guidance has been removed from the Notes section, regarding the maximum number of Instance.LearnerFAM records that can be returned for each student. |
StudentOnModule.MODOUT |
1.1 |
Guidance in the Notes section updated to highlight that 'APEL modules' should not be returned in the Student record for HEFCE funded providers. |
Coverage of the record |
1.1 |
The final paragraph of the 'Link between coverage of the Student record and the Aggregate offshore record' section has been updated to replace reference to valid entry 'F On study year abroad for the year as a whole' in Instance.LOCSDY with 'T Abroad for the whole year'. |
Data collection schedule |
1.0 |
First release of the Data Collection Schedule document under 'Submission process and quality assurance'. |
Derived field specifications |
n/a |
First release of the derived field specifications for this collection, added under the 'Data specification' section. |
Further guidance on collaborative supervision arrangements - diagrams |
1.2 |
The following diagram 'Right provider to return a student' has been updated and the following steps have been removed âIs there a teaching element taught by another provider?â and the âRecord in TINST/PCOLABâ. |
Element |
Element version |
Notes |
EmploymentStatusMonitoring.ESMTYPE |
1.1 |
Valid entry SEM 'Small employer' added. |
EntryProfile.CARELEAVER |
1.1 |
References within the Notes section to the Buttle Trust and the associated Quality Mark have been removed, as the Quality Mark is no longer awarded. |
Instance.COLFROMDATE |
1.1 |
Guidance in the Notes section updated to refer to the 'Further Guidance' document available for collaborative provision, and to clarify that this field is only required in the initial reporting period in which a student has transferred in to the reporting provider. |
Instance.COLFROMPROV |
1.1 |
Guidance in the Notes section updated to refer to the 'Further Guidance' document available for collaborative provision, and to clarify that this field is only required in the initial reporting period in which a student has transferred in to the reporting provider. |
Instance.DISALL |
1.1 |
Guidance in the Notes section updated to specify that this field relates solely to DSA funded by either the Student Loans Company (SLC) or Student Awards Agency Scotland (SAAS). |
Instance.INITIATIVES |
1.1 |
New valid entry N 'Q-Step' added to field to allow for Q-Step programmes. Guidance added to Notes section to describe these. |
Instance.NUMHUSPREV |
1.1 |
Guidance in the Notes section updated to refer to the 'Further Guidance' document available for collaborative provision, and to clarify that this field is required for all reporting periods after a student has transferred in to the reporting provider. |
Instance.FinancialSupport |
1.1 |
References to the Access to Learning Fund (ALF) have been removed from the Notes section, as this fund no longer exists. |
Module.TINST |
1.1 |
Guidance added to the Notes section describing the expectation that the UKPRN returned should be that of the relevant provider during the reporting period, and should not be updated in accordance with any mergers after the end of the reporting period. |
QualificationsOnEntry.QUALGRADE |
1.1 |
Valid entries updated to add new codes present in the UCAS Data for HESA (Star J) transaction: FF, PA, PB, PC, QA, QA*, QB and QC, all associated with QUALTYPE WE. References to the Access to HE Diploma marker in the Notes section have been removed, as this marker is no longer required nor present in the record. |
QualificationsOnEntry.QUALSBJ |
1.1 |
Addition of 151 new valid entries following confirmation of their availability for 2015/16 from UCAS. |
Further guidance on collaborative supervision arrangements - diagrams |
1.1 |
The 'Country specific decisions' diagram has been slightly amended to state that the 'Use sequential reporting' outcome should be used where appropriate to do so, and is not obligatory. |
Quality rules |
n/a |
The quality rules web page, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. |
Reduced returns |
1.1 |
References to 'Instance.SSN' changed to 'Student.SSN' for Type 01 and Type 08, to align with the 2015/16 change in field location. |
Validation kit |
n/a |
The revised version of the downloadable validation kit for 2015/16 has been included under the 'Submission process and quality assurance' section. The kit includes quality rules rolled-on from the previous year's collection. This allows data to be tested against quality rules during preparation, prior to submission. |
Validation overview |
1.1 |
This document has been updated to state that the validation kit which accompanies this version of the manual includes quality rules rolled-on from the previous year's collection. |
Element |
Element version |
Notes |
Course.AWARDBOD |
1.1 |
The data type which enforces the format of this field has been amended to express the valid entry restriction more accurately. No change to permitted content. |
CourseSubject.SBJCA |
1.1 |
Guidance has been updated to highlight the difference between C690 'Sport & exercise science not elsewhere classified' & C600 'Physical education'. |
Instance.FEEWAIVEAMT |
1.1 |
'Applicable to' field has been changed to 'Wales'. |
Instance.FWORKCODE |
1.1 |
The Coverage statement has been amended for clarity, however there is no change to the meaning. |
Instance.GROSSFEE |
1.1 |
Coverage for providers in England has been updated to include a clause covering postgraduate taught students.These were included in the coverage in previous years, but the move of the Student.SSN field requires that they be explicitly mentioned. Guidance has been amended to clarify that the amount returned should include VAT. |
Instance.NETFEE |
1.1 |
Coverage for providers in England has been updated to include a clause covering postgraduate taught students.These were included in the coverage in previous years, but the move of the Student.SSN field requires that they be explicitly mentioned. Guidance has been amended to clarify that the amount returned should include VAT. |
QualificationsOnEntry.QUALTYPE |
1.1 |
Valid entry IO - Irish Leaving (Ordinary) has been amended to remove an erroneous trailing space. |
REFData.UOA2014 |
1.1 |
Guidance amended to clarify that 'Units of Assessment' is not required, when supervision of doctoral training research is provided by organisations that are not eligible to submit to the REF. |
C15051DataTypes.xsd |
n/a |
The AWARDBODRangeType has been amended to express the valid entry restriction more accurately. No change to permitted content. |
Further guidance on reporting qualifications on entry |
1.1 |
Additional unbanded grades have been added to Scottish Highers and Advance Higher qualification to allow entrants to submit their auditable data. |
Specification of the UCAS data for HESA (*J) 2015/16 |
1.0 |
This document has been added under 'UCAS data for HESA transaction'. The specification describes the file sent to HE providers who subscribe to UCAS, which may be used to aid in the submission of their HESA return. |
Element |
Element version |
Notes |
All fields and entities |
n/a |
The coding manual has been updated with structural schema changes in line with the 'Summary of changes since 2014/15' document.
The following fields have been added:
The following field has been added, with an amendment to coverage:
The following field has been moved:
Although not mentioned at the time of the circular, five new fields have been added to allow for the reporting of postgraduate research collaborative provision arrangements:
|
All fields and entities |
n/a |
References to 'cost centre' have been replaced with 'HESA cost centre' for clarity of definition across the coding manual. Where this change has impacted upon the schema specific mention is given in the change management and revision notes for the field concerned. |
All FE fields and entities |
n/a |
Subsequent to the publication of the Summary of changes since 2014/15 document, further changes have been made to align the FE fields collected in the Student record with the FE Individual Learner Record (ILR) specification for 2015/16, version 3. These changed fields include:
- Guidance and coverage changes:
- Instance.PLANLEARNHOURS
- Instance.FUNDADJOTH
- Instance.FUNDADJPRIOR
- Guidance changes:
- Instance.LearnerFAM
- LearnerFAM.LEARNFAMTYPE
- LearnerFAM.LEARNFAMCODE
- Instance.LearnerEmploymentStatus
- LearnerEmploymentStatus.EmpId
- Instance.LearnerFAM.EmploymentStatusMonitoring
- EmploymentStatusMonitoring.ESMTYPE
- EmploymentStatusMonitoring.ESMCODE
- Instance.AIMTYPE
- Instance.ENGGRADE
- Instance.MATHGRADE
- Instance.FUNDMODEL
- Instance.PROGTYPE
- Instance.FWORKCODE
- Instance.PWAYCODE
- Instance.FEOUTCOME
- Instance.LearningDeliveryFAM
- LearningDeliveryFAM.LEARNDELFAMTYPE
- LearningDeliveryFAM.LEARNDELFAMCODE
- LearningDeliveryFAM.LEARNDELFAMTO
- Instance.LearningDeliveryWork
- LearningDeliveryWork.LEARNWORKEND
|
Course.TQSSUB |
1.0 |
Data type for this field adjusted from TQSSUBType to TQSSUBCodeType. Previously the data type permitted the return of a 'Main' attribute for this field which is not required from 2015/16. The valid entries remain unchanged. Notes section adjusted to reflect this change. |
CourseSubject.SBJCA |
1.0 |
The guidance in the Notes section has been updated to expand the list of subjects applicable to SKE courses, adding Biology (C100) and Geography (L700). |
EntryProfile.PREVINST |
1.0 |
The guidance in the Notes section has been updated to remove specific guidance for the 2014/15 reporting period. Where a UKPRN is not available in the UCAS data for HESA file ('StarJ'), UCAS will map the provider to one of the five generic codes available in this field. |
EntryProfile.QUALENT3 |
1.0 |
Notes section amended to remove guidance on recoding the UCAS Star J entry of 'P69', which will be replaced with the HESA code of 'P54' for 2015/16. |
Instance.EMPFEES |
1.0 |
Guidance added to the Notes section to describe the expectation that the field should reflect the circumstances of the instance in the reporting year. |
Instance.FEOUTCOME |
1.0 |
Valid entries 4 and 5 removed, valid entry 8 added to align with the FE ILR specification for 2015/16. |
Instance.FEEREGIME |
1.0 |
Additional restriction added to the coverage statement for postgraduate instances at providers in England, excluding those with a Course.TTCID of Q: 'Early Years Initial Teacher Training'. |
Instance.FRANPART |
1.0 |
The valid entries in this field have been aligned with the most recent data held by the LLWR Data Collection Team. |
Instance.FUNDCODE |
1.0 |
Valid entry 7 relabelled from 'Fundable by the NCTL' to 'Eligible for funding from the NCTL' for clarity, reflecting more closely the meaning of the code. Guidance in the Notes section update with additional information on the circumstances in which this code would be used. |
Instance.FUNDCOMP |
1.0 |
Guidance in the Notes section revised to add guidance relating to updating the field with the latest known completion status of the student. |
Instance.HEAPESPOP |
1.0 |
The coverage of this field has been amended to be restricted to those teacher training course identifiers used in the AP student record, reducing the requirement for this field. |
Instance.INITIATIVES |
1.0 |
New valid entry K 'Higher Apprenticeship' added to field to allow for a new programme across England, Wales and Scotland. New valid entries L 'Primary General (with Maths)' and M 'Maths and Physics Chairs Programme' added to field to allow for two new NCTL ITT programmes. Guidance added to Notes section to describe these programmes. Valid entry B 'Access to HE diploma marker' has been removed as this programme has ceased to exist. |
Instance.LearnerFAM |
1.0 |
The maximum occurrences of this field has been increased from 15 to 17 to align with the FE ILR specification for 2015/16. |
Instance.PHDSUB |
1.0 |
Coverage amended to add Instance.REDUCEDI valid entry 01, as this field is required when reduced return type 01 (Low credit bearing) is used for an instance. |
Instance.PROGTYPE |
1.0 |
Valid entries 15-18 removed to align with the FE ILR specification for 2015/16. |
Instance.RCSTDID |
1.0 |
Coverage amended to add Instance.REDUCEDI valid entry 01, as this field is required when reduced return type 01 (Low credit bearing) is used for an instance. |
Instance.RCSTDNT |
1.0 |
Coverage amended to exclude Course.COURSEAIM valid entry M71, as this field is no longer required for this course aim. |
Instance.REFData
|
1.0 |
Notes amended to revise guidance on collaborative supervision arrangements for postgraduate research students. |
Instance.RSNEND
|
1.0 |
New valid entry 12 'Transferred out as part of collaborative supervision arrangements' added. Notes section amended to revise guidance on collaborative supervision arrangements for postgraduate research students. |
Instance.SPECFEE
|
1.0 |
Guidance added to the Notes section to describe that valid entry 3 should be used for students who undertake a combination of placements during the year if one or more of these placements is part of the ERASMUS+ scheme. |
LearnerFundingandMonitoring.LEARNFAMTYPE |
1.0 |
Valid entries MGA and EGA removed, valid entries EDF, MCF, ECF and SEN added to align with the FE ILR specification for 2015/16. |
LearningDeliveryFAM.LEARNDELFAMTYPE |
1.0 |
Valid entries FLN and HHS added to align with the FE ILR specification for 2015/16. |
ModuleSubject.COSTCN |
1.0 |
Field long name changed from 'Cost centre' to 'HESA cost centre'. The label for valid entry 999 has been updated from 'Cost centre not assignable' to 'HESA cost centre not assignable'. These changes have been made in order to more clearly identify the definition of cost centre used. |
ModuleSubject.MODSBJP |
1.0 |
Field long name changed from 'Subject / cost centre percentage' to 'Subject / HESA cost centre percentage'. This change has been made in order to more clearly identify the definition of cost centre used. |
QualificationsAwarded.CLASS |
1.0 |
QualificationsAwarded.QUAL valid entries H12 and I12 added to coverage of this field. |
QualificationsAwarded.TQGSUB |
1.0 |
Data type for this field adjusted from TQGSUBType to TQGSUBCodeType. Previously the data type permitted the return of a 'Main' attribute for this field which is not required from 2015/16. The valid entries remain unchanged. Notes section adjusted to reflect this change. |
QualificationsOnEntry.QUALSBJ |
1.0 |
Addition of new valid entry A45 following confirmation of its availability for 2015/16 from UCAS. |
QualificationsOnEntry.QUALTYPE |
1.0 |
Addition of new valid entries CJ, CK, CL, PI, PJ, U6, U7, and WE, following confirmation of their availability for 2015/16 from UCAS, along with all entries previously available in the 2014/15 cycle. |
REFData.COLPROV
|
1.0 |
Notes amended to revise guidance on collaborative supervision arrangements for postgraduate research students. |
REFData.UOA2014
|
1.0 |
Notes amended to revise guidance on collaborative supervision arrangements for postgraduate research students. |
REFData.UOAPCNT
|
1.0 |
Notes amended to revise guidance on collaborative supervision arrangements for postgraduate research students. |
C15051DataTypes.xsd |
1.0 |
Three data types have been removed for 2015/16: TQSSUBType, TQSSUBtype, and MainType. These were associated with the TQSSUB and TQGSUB fields, applicable only to providers in Scotland and Northern Ireland for courses that lead to teacher training qualifications. The change removes an attribute for the data returned in these fields which is no longer required. |
Further guidance about returning NCTL programmes (excluding EYITT) |
1.0 |
This document has been added under the 'Further guidance' section following consultation with the NCTL, to aid in the coding of ITT students. |
Further guidance on reporting qualifications on entry |
1.0 |
Addition of new QUALTYPEs CJ, CK, CL, PI, PJ, U6, U7, and WE, and a number of additional QUALGRADEs, following confirmation of their availability for 2015/16 from UCAS. |
Further guidance on collaborative supervision arrangements |
1.0 |
This document has been added under the 'Further guidance' section following consultation with a collaborative provision working group, to aid in the coding of postgraduate research students. |
Reduced returns |
1.0 |
Two existing fields, Instance.RCSTDID and Instance.PHDSUB, have been added to reduced return type 01 'Low credit bearing' due to coverage changes to those fields. The document has also been updated to add the new FE fields in the record for 2015/16: Instance.MATHGRADE and Instance.ENGGGRADE, which are compulsory for English providers (where applicable) for reduced return type 01 'Low credit bearing'. |