Student record 2015/16 - Qualification awarded
Student record 2015/16
Fields required from institutions in Scotland
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This field records the qualification awarded.
|Applicable to||England Northern Ireland Scotland Wales|
All qualification awarded records
|Valid entries and labels|
For some students whose course qualification aim may be, for example, first degree but who terminate their studies after a successful second year, occasionally a different qualification such as an HND or DipHE may be awarded. It is the awarded qualification which must be coded here.
This field records the qualification obtained by the student during the reporting year. If a student is awarded more than one qualification during the reporting year then the QualificationsAwarded element should be repeated. A qualification obtained is not assumed from Instance.RSNEND and Instance.ENDDATE.
The coding frame for this field is designed to support the alignment of course qualifications with national frameworks, with the first letter indicating the level. Codes of similar type at different levels have the same two-digit suffix. Further comprehensive guidance on qualification levels and alignments may be found in the Course.COURSEAIM field.
Some professional awarding bodies do not currently release results information to providers. Where this is the case, providers should leave this field blank and complete field Instance.RSNEND with code 98 'Completion of course - result unknown'.
Interim Awards: In most cases qualifications are obtained at the end of a course. Therefore typically where there is a QualificationsAwarded a reason for leaving and a date left would be expected. It is recognised, however, that there are a few courses where interim qualifications are actually awarded and so these fields may not be completed. Providers that award interim qualifications for students who are continuing on a course can return this information to HESA in the reporting year in which the interim qualification is awarded if they wish, in which case Instance.ENDDATE should not be completed in order to indicate that these students are continuing on the course. However records returned in this way will not be included in the DLHE survey population. Alternatively providers can return interim qualifications when the student completes the course by completing the QualificationsAwarded fields and indicating the date the student completed the course in Instance.ENDDATE. Records returned in this way will be included in the DLHE survey population (assuming that all other criteria are met).
Resit exams and/or results from late exam boards: Students who complete their instance by 31 July but who have resit examinations to take and/or whose final confirmation of award by exam boards may be after this date should be returned to HESA as leavers, with a dateleft in the reporting period ending that 31 July. If their results are known before the Student record data collection closes, these results should be included in the return. Records for such students will be included in the DLHE survey population (assuming that they meet all other criteria). However, if the results are not known before the Student Record data collection closes, a record should be submitted with a dateleft in the reporting period ending that 31 July completed and code 98 'Completion of course - result unknown' in Instance.RSNEND. Once known, these results should be returned in the next reporting period by submitting a record with the appropriate dormant code in Instance.MODE. The date returned in Instance.ENDDATE must be the original date left and not be up-dated. Records returned in this way will not be included in the DLHE survey population.
Providers may wish to decommit their return late in the data collection period in order to include results from late exam or re-sit boards.
This same guidance applies to ITT NCTL students where the award of QTS may be delayed.
ITT NCTL students may finish their course in June/July of the HESA reporting year. This date should be date recorded in Instance.ENDDATE. However the provider may not know whether the student has been awarded QTS until later. If award information is known before the HESA data collection closes at the end of November, then this should be included in QUAL and QualificationsAwarded.OUTCOME. NCTL have confirmed that trainees who obtain a successful award up until 1 November, and are shown as such in the main HESA return, will be counted in the profiles publication. Award dates after 31 October should be included in the following HESA data collection. In neither case should Instance.ENDDATE be up-dated.
It is expected that students coded other than 1 or 4 in QualificationsAwarded.OUTCOME who are subsequently awarded QTS should have this recorded in QUAL and QualificationsAwarded.OUTCOME in a subsequent return to HESA as an award from dormant status.
Quality rules relating to this field are displayed here.
To allow analysis of qualifications awarded including interim awards.
Data type: QUALCodeContentType
|Change management notes||Additional guidance has been added to the Notes section which draws attention to the Course.COURSEAIM field, in which information is given about the coding frame used by the two fields.|
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