Student record 2015/16 - Qualification type
Student record 2015/16
Fields required from institutions in Scotland
return to field list
This field identifies the type of qualification obtained on entry to the instance, for example ‘A’ Level, Higher.
|Applicable to||England Northern Ireland Scotland Wales|
All Qualification on entry records
|Valid entries and labels|
The awarding bodies have given their consent, via the Joint Council for Qualifications (JCQ), for some of the results data that they forward to UCAS to be shared with HEPs for admission purposes, to also be used in preparing the Student Record from 2007/08 onwards .
This data will be made available to providers by UCAS (through the *J transaction). The HESA record will work to the existing UCAS coding frame.
From 2008/09, the UCAS coding frame only is used for qualifications that are available from UCAS.
Providers are encouraged to provide this information for other full-time undergraduate students, in order to contribute more complete statistical information for the sector. In order for providers to be able to add information about qualifications that are included in the UCAS Tariff, but for which UCAS do not provide electronic results information, additional codes have been added.
Guidance on specific qualifications
Singapore Higher qualifications
Note that H1, H2 and H3 A level qualifications are Singapore Higher qualifications awarded by University of Cambridge International Examinations (CIE)
From 2012/13, BTEC qualifications are available through the UCAS Data for HESA (also known as *J) transaction. The ability to return these qualifications through the HESA record was previously accomplished through the provision of a HESA-specific code: B 'BTEC Nationals (NQF)'. This permitted the return of a subset of BTEC qualifications to allow for analytical requirements.
A suite of new QUALTYPEs have been introduced by UCAS for the range of BTECs which can now be supplied through the the UCAS Data for HESA transaction. These new codes also cover the qualifications that correspond to those that could previously be returned under QUALTYPE 'B'.
To minimise burden on providers, HESA will accept qualifications for continuing students coded using either system. There is no requirement for continuing students to be recoded to the more detailed QUALTYPEs; instances under either coding system will be treated identically for analysis purposes. Data obtained from UCAS using the newer codes does not need to be altered in order to be submitted in the HESA Student record - the UCAS codes should be used unchanged.
In addition to the B code, HESA previously made available QUALTYPEs BE, 1B, 2B, 3B, B1, B2, B3 and B4. These map directly to the equivalent qualifications under the new UCAS codes.
Diploma in Foundation Studies (Art and Design)
The 'Diploma in Foundation Studies (Art and Design)' qualification is passed to providers through the UCAS Data for HESA (also known as *J) transaction in the form of the FY 'Foundation Studies' code. This code is used for several subsidiary Foundation Studies qualifications, of which only the Diploma in Foundation Studies (Art and Design) qualifies for UCAS tariff points.
For tariff calculation purposes, it is necessary to split out this subset into a separate QUALTYPE. Code FA 'Diploma in Foundation Studies (Art and Design)' in this field exists for this purpose. Where a provider is aware that a FY code passed through the UCAS Data for HESA transaction represents a 'Diploma in Foundation Studies (Art and Design)', it is recommended that it is recoded to FA in this field to qualify for the associated tariff points. There is, however, no obligation for providers to do so.
A dialogue is on-going between HESA, UCAS and the awarding bodies to harmonise the coding of this qualification.
Additional information on qualifications
Additional information on qualifications, and the combinations of QUALTYPE and QUALGRADE, may be found in the Further guidance on reporting qualifications on entry document.
Quality rules relating to this field are displayed here.
To allow detailed analysis of qualifications on entry and consequent progression
Data type: QUALTYPECodeContentType
|Change management notes||Valid entry IO - Irish Leaving (Ordinary) has been amended to remove an erroneous trailing space.|
Contact Liaison by email or on +44 (0)1242 388 531.