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Student record 2015/16 - Completion of year of instance

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Student record 2015/16

Fields required from institutions in Wales

Completion of year of instance


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valid entries
Typefield
Short nameFUNDCOMP
Description

This field refers to the year of instance being funded. The field records the student's completion status with respect to that year.

Applicable toEngland Northern Ireland Wales
Coverage

All instances at providers in England, Northern Ireland and Wales where Instance.REDUCEDI = 00 or 01

Valid entries and labels
CodeLabel
1Completed the current year of programme of study
2Did not complete the current year of programme of study
3Year of programme of study not yet completed, but has not failed to complete
4Partially completed the year of study (HEFCW HESES rules)
9Not in HESES Population
Notes

Coding should be consistent with funding council early statistics. Refer to relevant funding council for full definitions.

Normally when code 2 is returned, then either Instance.RSNEND and Instance.ENDDATE will be completed to end the student instance, or Instance.NOTACT will be completed to show the study is suspended. It has become more common for students to fail to complete the current year of instance but continue to study with the provider, this is particularly true of part-time students who drop a module.

Code 4 'is as defined in HEFCW HESES, and should be used for students studying full-time on taught courses only.

Code 9 can be used if the HESA reporting year does not contain, in part or in whole, a year of instance which has previously, is, or will be, included in the HESES population. Providers can however also use the other codes for such records.

Where a student undertakes a foundation degree and bridging course in the same HESA reporting year Instance.FUNDCOMP, should reflect whether the student completed the foundation degree and will therefore usually be returned with a value of 1. Similarly where the student progresses to a degree after completion of the bridging course this field should reflect the completion status of the degree.

Where a student undertakes a foundation degree and starts a bridging course in the same academic year, but the bridging course is counted in the next academic year, the Instance.FUNDCOMP field should reflect whether the student completed the foundation degree and will therefore usually be returned with a value of 1. If the bridging course does not continue into the next academic year, the Instance.BRIDGE field should be coded as 1 and the Instance.FUNDCOMP field should reflect whether the student completed the bridging course. Similarly, where the student progresses to a degree after completing the bridging course, Instance.FUNDCOMP should reflect the completion status of the year of instance of the degree.

Where a student transfers to another provider as part of a collaborative doctoral programme part way through a year of instance, having completed all planned activity at the original provider, they should be treated as a completion (Code 1). If they transfer without having completed all planned activity they should be treated as a non-completion (Code 2).

In completing the Student record, it is noted that some students may still have opportunities after 31 July of the reporting year to undergo the final assessment within 13 months of the start of their year of instance. Wherever possible, the provider should seek to update its Student record to reflect the latest known completion status of the student. In doing so, providers will need to have due regard to the data collection timescales and the need to ensure high-quality returns.

Any queries on this field should be addressed to HEFCE. Some additional guidance can be found in HESES.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To monitor completion status according to funding definitions. Used in a wide variety of analyses to identify students who have completed/partially completed their year of study, and to estimate numbers of non-completions.

Part of
Field length1
Minimum occurrences0
Maximum occurrences1
Schema components
Element: FUNDCOMP
OwnerHESA
Version1.1
Date modified2016-07-07
Change management notesAdditional guidance added to Notes section, describing the expected coding of this field when a student is transferred between collaborating providers.

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