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Student record 2015/16 - Last provider attended

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Student record 2015/16

Fields required from institutions in Wales

Last provider attended


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Typefield
Short namePREVINST
Description

This field describes previous provider attended by the student.

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All entrants where EntryProfile.DOMICILE = XF, XG, XH, XI, XK, XL, GG, JE or IM and Course.COURSEAIM = M22, M26, M28, H00, H11, H12, H16, H18, H22, H23, I00, I11, I12, I16, I73, J10, J16, J20, J26, J30, C20, C30 and Instance.REDUCEDI = 00 or 04 and Instance.INTERCALATE is not 01.

Notes

The previous provider attended by a student is recorded using an eight digit 'UKPRN' identifier unique to each provider, or by using a generic code where a UKPRN is not available. Students with a commencement date prior to 2014-08-01 may additionally use a range of historical legacy codes that were available in this field prior to 2014/15, in order to avoid the burden of recoding these students.

For students entering through UCAS this information will be available from UCAS via the *J transaction. It is not expected that the information contained within the *J will be updated by providers, however where updates are made these should be made with reference to the schools listing issued by UCAS to providers.

UCAS will make available a UKPRN code for the provider. Where a UKPRN is not available one of the five generic codes below, or 9999 for unknown, will be used.

UCAS holds the school/FE/HE or other provider from which the UCAS application was received. HESA recognises that this will give a small percentage statistical error in the data for this field.

Where the student has not entered through UCAS, the identifier for the primary provider of teaching entered in this field may be obtained from the UK Register of Learning Providers (UKRLP).

For non-UCAS entrants providers may use the generic codes and not provide details of individual named providers. The generic codes are:

4901UK state school
4911UK independent school
4921UK FE college
4931Any non-UK provider
4941UK HEP

If the previous provider is not known and none of the other generic codes are suitable, code as 9999. For example UKPRNs may not be available in circumstances where the establishment ceased to exist prior to the first issue of UKPRNs.

Submitted UKPRNs will be verified against a valid list obtained from the UKRLP.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To monitor school, etc, background of students and to assist the tracking of students through their experience of higher education.

Part of
Field length8
Minimum occurrences0
Maximum occurrences1
Schema components
Element: PREVINST
Data type: PrevInstType
Related fields
OwnerHESA
Version1.0
Date modified2015-09-24
Change management notesThe guidance in the Notes section has been updated to remove specific guidance for the 2014/15 reporting period. Where a UKPRN is not available in the UCAS data for HESA file ('StarJ'), UCAS will map the provider to one of the five generic codes available in this field.

Contact Liaison by email or on 01242 211144.