Skip to main content

Initial Teacher Training record 2015/16

Back to C15053

Revision history

This table lists changes and additions to the record specification and supporting documentation.

Jump to version:   1.0   1.1   1.2   1.3   1.4   1.5   1.6  

Version 1.6 (2016-02-25)Back to top

Element Element version Notes
Coverage 1.2 An update has been made to the location of the facility which enables providers to exclude students from ITT courses, changing a reference from 'Review of total provider records' to 'Inclusion Status'.
Data collection schedule 1.3 An update has been made to add more detail to the NCTL's July forecast update date. The window has now been confirmed as being 18 July to 29 July.
Further guidance about returning NCTL programmes (excluding EYITT) 1.2 A correction has been made to the table in this document, changing the value for Student.ALLPLACE in the second example from '1 NCTL allocated place' to '2 Not NCTL allocated place'.

Version 1.5 (2015-10-26)Back to top

Element Element version Notes
CourseSubject.SBJCA 1.2 Guidance updated to draw attention to the specific scenarios in which codes C600 and C690 should be used.

Version 1.4 (2015-10-01)Back to top

Element Element version Notes
Further guidance about returning NCTL programmes (excluding EYITT) 1.1 Student.MSTUFEE valid entry 30 'NCTL' has been removed from the guidance, as this code should only be returned for EYITT provision.

Version 1.3 (2015-09-01)Back to top

Element Element version Notes
CourseSubject.SBJCA 1.1 Subject X110 'Training teachers - nursery' added to the field to facilitate the use of identical codes in both the Student and ITT records.
Student.ALLPLACE 1.1 Additional guidance added to the Notes section.
Student.DEGEST 1.1 The label for valid entry 0064 has been changed from 'Leeds Metropolitan University' to 'Leeds Beckett University' to reflect the current name of that provider.
Student.FUNDCODE 1.1 Valid entry 7 relabelled from 'Fundable by the NCTL' to 'Eligible for funding from the NCTL' for clarity, reflecting more closely the meaning of the code. Guidance in the Notes section update with additional information on the circumstances in which this code would be used.
Student.SURNAME 1.1 Text in the Notes section updated to remove references to the former 'ReasonForNull' attribute, which is no longer required.
Student.TREFNO 1.1 A reference to the location of the TRN downloadable file within the data collection system has been updated.
Coverage of the record 1.1 A reference within this document to the 'Teacher Qualification Unit' has been updated to 'Performance and Analysis Division'.
Data collection schedule 1.2 This document has been updated to add a reference to the NCTL's October 14th census date. References to the 'test-commit' and 'commit' dates also added.
Further guidance about returning NCTL programmes (excluding EYITT) 1.0 This document has been added under the 'Further guidance' section following consultation with the NCTL, to aid in the coding of ITT students.

Version 1.2 (2015-06-24)Back to top

Element Element version Notes
Student.DISCFUND 1.2 Coverage statement reworded for clarity - this field is optional for all students.
Student.INITIATIVES 1.1 Two new valid entries added to this field; L 'Primary General (with Maths)' and M 'Maths and Physics Chairs Programme'. Guidance amended in the Notes section describing the expected circumstances in which these codes would be used.
Data collection schedule 1.1 This document has been updated with further amendments to the dates for 2015/16.
Quality rules n/a The quality rules web page, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section.
Quality rules web page - FAQ 1.0 This document, which describes the functionality now available with the quality rules web page, has been included under the 'Submission process and quality assurance' section.
Quick start guide 1.1 The 'What is the role of the record contact?' section has been amended to remove references to the former access control methodology for the Data Collection System.
Validation kit n/a The revised version of the downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission.

Version 1.1 (2015-05-21)Back to top

Element Element version Notes
Student.DISCFUND 1.1 Minimum occurrence of this field set to 0 to correspond with the coverage of this field, which is optional for 2015/16.
Student.MSTUFEE 1.1 Guidance amended in Notes section, describing the expected coding in Student.FUNDCODE for students returned as 06 'Local Government - Channel Islands & Isle of Man/Scottish FE Bursaries' in this field.
Data collection schedule 1.0 The timescales for the collection are now available under the 'Submission process and quality assurance' section of the manual.

Version 1.0 (2015-04-30)Back to top

Element Element version Notes
All documentation n/a References to higher education institution (HEI) have been replaced with higher education provider (HEP). Reference to institution (as a short-hand for higher education institution) has been changed to provider. The change enables HESA to refer collectively to both publicly funded higher education institutions and privately funded alternative providers within its constituency.
All documentation n/a Business stage validation is now collectively referred to under the umbrella term 'Quality rules' rather than 'validation rules' in all associated documentation.
All documentation n/a The data item web pages have been reordered to increase the prominence of the valid entries and labels.
Student.ALLPLACE 1.0 Field added to the record.
Student.BURSLEV 1.0 Valid entry B 'Undergraduate bursary' added, guidance has been added to explain when this should be returned. Guidance amended in the Notes section, aligning with the NCTL document 'Training bursary guide: academic year 2015 to 2016'.
Student.DEGCTRY 1.0 Field coverage amended to state that this field is additionally required for EYITT routes at a postgraduate level - where Student.ITTAIM is 032 'Early Years Teacher Status' and Student.INITIATIVES is F 'EYITT Graduate Entry', G 'EYITT Graduate employment-based', or J ‘EYITT School Direct'.
Student.DEGENDDT 1.0 Field coverage amended to state that this field is additionally required for EYITT routes at a postgraduate level - where Student.ITTAIM is 032 'Early Years Teacher Status' and Student.INITIATIVES is F 'EYITT Graduate Entry', G 'EYITT Graduate employment-based', or J ‘EYITT School Direct'.
Student.DEGEST 1.0 Field coverage amended to state that this field is additionally required for EYITT routes at a postgraduate level - where Student.ITTAIM is 032 'Early Years Teacher Status' and Student.INITIATIVES is F 'EYITT Graduate Entry', G 'EYITT Graduate employment-based', or J ‘EYITT School Direct'.
Student.DEGLENGTH 1.0 Field coverage amended to state that this field is additionally required for EYITT routes at a postgraduate level - where Student.ITTAIM is 032 'Early Years Teacher Status' and Student.INITIATIVES is F 'EYITT Graduate Entry', G 'EYITT Graduate employment-based', or J ‘EYITT School Direct'.
Student.DEGSTDT 1.0 Field coverage amended to state that this field is additionally required for EYITT routes at a postgraduate level - where Student.ITTAIM is 032 'Early Years Teacher Status' and Student.INITIATIVES is F 'EYITT Graduate Entry', G 'EYITT Graduate employment-based', or J ‘EYITT School Direct'.
Student.DEGTYPE 1.0 Valid entries 214 'Master of Chemistry (M CHEM)' and 215 'Master of Physics (M PHYS)' added. Field coverage amended to state that this field is additionally required for EYITT routes at a postgraduate level - where Student.ITTAIM is 032 'Early Years Teacher Status' and Student.INITIATIVES is F 'EYITT Graduate Entry', G 'EYITT Graduate employment-based', or J ‘EYITT School Direct'.
Student.DISCFUND 1.0 Coverage amended to restrict the optional return of this field to those whose Student.COMDATE is before the 2015/16 reporting period, as discretionary funding has ceased to be awarded.
Student.ENDDATE 1.0 Data type adjusted from 'DateWithNullStructure' to 'DateWithNullType', in order to remove the 'ReasonForNull' attributes formerly available in the schema. These have been removed due to the absence of a need for such attributes. Guidance adjusted accordingly.
Student.FNAMES 1.0 Data type adjusted from 'NameWithNullStructure' to 'NameWithNullType', in order to remove the 'ReasonForNull' attributes formerly available in the schema. These have been removed due to the absence of a need for such attributes. Guidance adjusted accordingly.
Student.INDSLFCRT n/a This field, which collected 'Positive indication that self-certification complete', has been removed from the record as it is no longer required. This data item had previously been required to be completed with a 'Y' until it could be removed.
Student.INITIATIVES 1.0 Guidance amended in the Notes section, clarifying that the field can be returned twice if a student falls under two separate schemes.
Student.ISANUM n/a This field, which collected 'Independent Safeguarding Authority Registration Number', has been removed from the record as it is no longer required. This data item had only ever been present as a place-holder for data which was never subsequently collected.
Student.ITTCOMDATE 1.0 Description updated to clarify the relationship this field has with Student.COMDATE.
Student.MSTUFEE 1.0 Coverage statement amended to exclude dormant students, for whom this field is not required. New valid entry 06 added to the field, to allow for the coding of students funded by such bodies.
Student.PGCECLSS 1.0 Field coverage amended to state that this field is additionally required for EYITT routes at a postgraduate level - where Student.ITTAIM is 032 'Early Years Teacher Status' and Student.INITIATIVES is F 'EYITT Graduate Entry', G 'EYITT Graduate employment-based', or J 'EYITT School Direct'.
Student.PGCESBJ 1.0 Field coverage amended to state that this field is additionally required for EYITT routes at a postgraduate level - where Student.ITTAIM is 032 'Early Years Teacher Status' and Student.INITIATIVES is F 'EYITT Graduate Entry', G 'EYITT Graduate employment-based', or J 'EYITT School Direct'.
Student.TREFNO 1.0 A link to the ITT user guide has been added to the Notes section.
Coverage of the record 1.0 Document updated to reference Early Years Teacher Status (EYTS).
C15053.xsd n/a In line with HESA's move to using 'higher education provider' as a more accurate reference to those submitting organisations within its remit, the former 'Institution' entity has been renamed to 'Provider'. The opportunity to rename the root entity for the collection from 'GTCRecord' to 'ITTRecord' has been taken at the same time to minimise disruption.

The schema sequence for submitting data items has been reordered to align with HESA's policy of producing schemas in a predictable order, already rolled out across most collections:

  • Entities are presented in parent-child order, starting with the 'Provider entity',
  • Fields within entities are presented in the order of primary key fields, candidate key fields, foreign key fields, and non-key fields,
  • Child entities then follow,
  • Each field or entity within a parent entity is presented in alphabetical order to aid its location.
C15053CodeLists.xsd n/a Attributes have been removed from the 'CodeContentType' extension base within the C15053CodeLists.xsd. These have been removed due to limited usage within the higher education sector and the absence of a need for such attributes. These optional attributes were 'name', 'codeListAgencyName', 'codeListName', 'codeListVersionID', and 'languageID'. Files submitted using these attributes will no longer pass schema validation.
C15053DataTypes.xsd 1.0 Data types have been revised due to the discontinuation of the 'ReasonForNull' attributes formerly available in the schema. These have been removed due to the absence of a need for such attributes. The removed data types, applicable to Student.ENDDATE and Student.FNAMES, are:

  • DateWithNullStructure
  • NameWithNullStructure
  • ReasonForNullType9
Where used, these data types have been substituted with existing types which do not feature the attributes. These changes are listed against the individual fields affected. In addition, four data types not used in the record have been removed: PositiveIntegerWithNullStructure, PositiveIntegerWithNullType, ReasonForNullType and ReasonForNullType1.
Introduction 1.0 Document updated to reference Early Years Teacher Status (EYTS).

Need help?

Contact Liaison by email or on +44 (0)1242 388 531.