Alternative provider student record 2015/16 - Gross fee
Alternative provider student record 2015/16Fields required from institutions in EnglandGross fee | return to field list |
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Short name | GROSSFEE | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Description |
This field will capture the gross fee charged for the year of the course, that is before any financial support from the provider such as waivers are taken into account. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Applicable to | England | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Coverage | Compulsory for all instances on designated courses or where designation is held at provider level, and InstancePeriod.EXCHIND is 2 or 3. Not required for students on non-designated courses. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Notes |
The InstancePeriod.GROSSFEE value returned should be the exact fee, including VAT e.g. £6,551 and not rounded. The fee should relate to the activity carried out in the instance periods commenced within the reporting period. Providers should return the gross fee for the year in each of the submitted instance periods, updating it to reflect the latest known position where a change has occurred. For instance periods which span HESA reporting years the full fee for the instance period should be returned in both the reporting periods. For instance periods which span HESA reporting years where it is not known which or how many modules the student will elect to take in HESA year two of the instance period, providers should return the estimated fee for the year. A more accurate figure can be returned in the following reporting period. For outgoing exchange students the GROSSFEE should be the fee that the student is being charged for that year. GROSSFEE is not required for incoming exchange students or dormant students. For full year ERASMUS outgoing students the GROSSFEE should have no fees reported. For part year ERASMUS students the GROSSFEE should be returned with the fee that the student is being charged for that year. Instances where the NHS (or another body) pays a per-capita charge equivalent to a fee should be recorded in GROSSFEE. However, where the NHS (or another body) pays a single fee that is not linked to an individual student then zero should be returned. For Welsh domiciled students in the UK, the GROSSFEE should be the fee charged before the fee grant is applied. Worked examples(1) Instance periods contained within reporting yearsExample: a two year full time HND course runs from October to June; the total cost of the course is £18,000. The provider uses a single instance period to represent their programme year.
Example: the same two year full time HND course runs from October to June; the total cost of the course is £18,000. The provider uses three instance periods to represent their programme year. They report the fee for the whole year in each instance period.
Example: the same designated two year full time HND course runs from October to June; the total cost of the course is £18,000. The provider uses a single instance period to represent their programme year. The student changes to a part-time mode of study part-way through the year and as a result a new instance period must be created at the point in which the course changes. Fee information would be reported according to the new characteristics - the £18,000 split over three reporting periods.
(2) Instance periods that cross reporting yearsExample: a two year full time HND course runs from October to October; the total cost of the course is £18,000. The provider uses a single instance period to represent their programme year, reporting it in two HESA reporting periods where it crosses reporting years.
Example: a two year modular undergraduate course runs from March to December; the total cost of the course is usually £12,000. The provider uses a single instance period to represent their programme year, reporting it in two HESA reporting periods where it crosses reporting years. The provider estimates the cost of the modules for the full year. The student elects to do more than the standard number of modules in their first year, which means that the provider submits a higher GROSSFEE in the second instance period for that academic year. In the student’s second academic year, they complete the expected number of modules which means that the initial assessment was correct and both instance periods have the same value. The student ends up paying fees of £14,000.
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Examples |
A fee of £9,000 would be returned as 9000. A fee of £7,545 would be returned as 7545. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Quality rules |
Quality rules relating to this field are displayed here.
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Reason required |
To monitor the various fee levels, for example by subject, course type and student characteristics including their spread across the UK. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Part of | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Field length | 6 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Minimum occurrences | 0 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Maximum occurrences | 1 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Schema components |
Element: GROSSFEE | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Owner | HESA | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Version | 1.4 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Date modified | 2016-05-19 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Change management notes | Description section updated to state that only the gross fee charged for the year of the course should be included in this field. Also, the tables included in the guidance notes have been updated to accurately reflect examples. |
Contact Liaison by email or on +44 (0)1242 388 531.