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Alternative provider student record 2015/16 - Gross fee

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Alternative provider student record 2015/16

Fields required from institutions in England

Gross fee


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Typefield
Short nameGROSSFEE
Description

This field will capture the gross fee charged for the year of the course, that is before any financial support from the provider such as waivers are taken into account.

Applicable toEngland
Coverage

Compulsory for all instances on designated courses or where designation is held at provider level, and InstancePeriod.EXCHIND is 2 or 3. Not required for students on non-designated courses.

Notes

The InstancePeriod.GROSSFEE value returned should be the exact fee, including VAT e.g. £6,551 and not rounded.

The fee should relate to the activity carried out in the instance periods commenced within the reporting period. Providers should return the gross fee for the year in each of the submitted instance periods, updating it to reflect the latest known position where a change has occurred.

For instance periods which span HESA reporting years the full fee for the instance period should be returned in both the reporting periods.

For instance periods which span HESA reporting years where it is not known which or how many modules the student will elect to take in HESA year two of the instance period, providers should return the estimated fee for the year. A more accurate figure can be returned in the following reporting period.

For outgoing exchange students the GROSSFEE should be the fee that the student is being charged for that year. GROSSFEE is not required for incoming exchange students or dormant students.

For full year ERASMUS outgoing students the GROSSFEE should have no fees reported. For part year ERASMUS students the GROSSFEE should be returned with the fee that the student is being charged for that year.

Instances where the NHS (or another body) pays a per-capita charge equivalent to a fee should be recorded in GROSSFEE. However, where the NHS (or another body) pays a single fee that is not linked to an individual student then zero should be returned.

For Welsh domiciled students in the UK, the GROSSFEE should be the fee charged before the fee grant is applied.

Worked examples

(1) Instance periods contained within reporting years

Example: a two year full time HND course runs from October to June; the total cost of the course is £18,000. The provider uses a single instance period to represent their programme year.

Year of programme HESA reporting year Activity between InstancePeriod. PERIODSTART InstancePeriod. PERIODEND GROSSFEE
Y1 Y1 Oct-Jun 2015-10-01 2016-06-30 9000
Y2 Y2 Oct-Jun 2016-10-01 2017-06-30 9000

Example: the same two year full time HND course runs from October to June; the total cost of the course is £18,000. The provider uses three instance periods to represent their programme year. They report the fee for the whole year in each instance period.

Year of programme HESA reporting year Activity between InstancePeriod. PERIODSTART InstancePeriod. PERIODEND GROSSFEE
Y1 Y1 Oct-Dec 2015-10-01 2015-12-31 9000
Y1 Y1 Jan-Mar 2016-01-01 2016-03-31 9000
Y1 Y1 Apr-Jun 2016-04-01 2016-06-30 9000
Y2 Y2 Oct-Dec 2016-10-01 2016-12-31 9000
Y2 Y2 Jan-Mar 2017-01-01 2017-03-31 9000
Y2 Y2 Apr-Jun 2017-04-01 2017-06-30 9000

Example: the same designated two year full time HND course runs from October to June; the total cost of the course is £18,000. The provider uses a single instance period to represent their programme year. The student changes to a part-time mode of study part-way through the year and as a result a new instance period must be created at the point in which the course changes. Fee information would be reported according to the new characteristics - the £18,000 split over three reporting periods.

Year of programme HESA reporting year Activity between InstancePeriod. PERIODSTART InstancePeriod. PERIODEND GROSSFEE
Y1 Y1 Oct-Jan 2015-10-01 2016-01-13 9000
Y1 Y1 Jan-Jun 2016-01-13 2016-06-30 6000
Y2 Y2 Oct-Jun 2016-10-01 2017-06-30 6000

(2) Instance periods that cross reporting years

Example: a two year full time HND course runs from October to October; the total cost of the course is £18,000. The provider uses a single instance period to represent their programme year, reporting it in two HESA reporting periods where it crosses reporting years.

Year of programme HESA reporting year Activity between InstancePeriod. PERIODSTART InstancePeriod. PERIODEND GROSSFEE
Y1 Y1 Oct-Jul 2015-10-01 2016-09-30 9000
Y1 Y2 Aug-Sep 2015-10-01 2016-09-30 9000
Y2 Y2 Oct-Jul 2016-10-01 2017-09-30 9000
Y2 Y3 Aug-Sep 2016-10-01 2017-09-30 9000

Example: a two year modular undergraduate course runs from March to December; the total cost of the course is usually £12,000. The provider uses a single instance period to represent their programme year, reporting it in two HESA reporting periods where it crosses reporting years. The provider estimates the cost of the modules for the full year. The student elects to do more than the standard number of modules in their first year, which means that the provider submits a higher GROSSFEE in the second instance period for that academic year. In the student’s second academic year, they complete the expected number of modules which means that the initial assessment was correct and both instance periods have the same value. The student ends up paying fees of £14,000.

Year of programme HESA reporting year Activity between InstancePeriod. PERIODSTART InstancePeriod. PERIODEND GROSSFEE
Y1 Y1 Mar-Dec 2017-03-01 2017-12-31 6000
Y1 Y2 Mar-Dec 2017-03-01 2017-12-31 8000
Y2 Y2 Mar-Dec 2018-03-01 2018-12-31 6000
Y2 Y3 Mar-Dec 2018-03-01 2018-12-31 6000
Examples

A fee of £9,000 would be returned as 9000.

A fee of £7,545 would be returned as 7545.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To monitor the various fee levels, for example by subject, course type and student characteristics including their spread across the UK.

Part of
Field length6
Minimum occurrences0
Maximum occurrences1
Schema components
Element: GROSSFEE
Related fields
OwnerHESA
Version1.4
Date modified2016-05-19
Change management notesDescription section updated to state that only the gross fee charged for the year of the course should be included in this field. Also, the tables included in the guidance notes have been updated to accurately reflect examples.

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