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Alternative provider student record 2015/16 - HEAPES population

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Alternative provider student record 2015/16

Fields required from institutions in England

HEAPES population

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valid entries

This field records whether the student instance meets the criteria for the HEFCE HEAPES return population for the reporting year.

Applicable toEngland

Compulsory for all instance periods associated with designated courses or where designation is held at provider level. Optional for students on non-designated courses.

Valid entries and labels
1Student is within HEAPES population
2Student is not within HEAPES population
NANot applicable

Providers who do not make a HEAPES return to HEFCE need not assess their students for eligibility, and may return code NA 'Not applicable' in this field.

For providers who do make a HEAPES return, eligibility must be assessed for all students and coded as appropriate.

If the instance meets the criteria for the HEFCE HEAPES population for the relevant reporting year, regardless of whether or not it was included in the HEAPES data collection to HEFCE, it should be coded '1' in this field. Further guidance may be found on the HEFCE website. For example, the 2015/16 AP student record would relate to the HEAPES15 return.

The field is located on InstancePeriod to allow for those instances that undergo a change in their HEAPES status within the reporting period to be recorded as such.

Quality rules
Quality rules relating to this field are displayed here.
Reason required

To set and monitor the student number control. Required as a transitional field due to lack of HESA data for previous years.

Part of
Field length2
Minimum occurrences0
Maximum occurrences1
Schema components
Date modified2016-02-03
Change management notesField relocated from Instance to InstancePeriod to better record the required information. References in the Notes section guidance have been updated accordingly. Valid entry NA 'Not applicable' has been added to the coding frame for this field. Guidance in the Notes section has been amended to state that providers who do not make a HEAPES return to HEFCE may return NA.

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