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Staff record 2016/17 - Notification log

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Staff record 2016/17 - Notification log

This document summarises all communications associated with the 2016/17 Staff record, starting with the publication of known changes to the record in May 2016 all the way through to collection closure in November 2017. Please refer to the Revision history document for full technical list of changes to the specifications.

HESA issue regular communications during the life of a collection:

  • Circulars: announcements to interested parties concerning or issues relating to the collection. Circulars are always made available on the HESA website for later reference, and emailed out to the mailgroup for the collection.
  • Coding manual release overviews: these document iterative changes to the technical documentation that define the form of the data to be submitted, as well as being a place to host resources associated with collecting that data.

2017-08-17 Coding manual release - version 1.4

The following documents have been added:

2017-07-13 Coding manual release - version 1.3

The following documents have been added:

Guidance has been added to Person.ACTLEAVE and Person.LOCLEAVE, giving further information on obtaining leaver data.

2017-05-22 Coding manual release - version 1.2

The following documents have been added:

Guidance added to Person.BIRTHDTE, giving further detail the purpose for this field being collected.

Guidance has been added to Person.ETHNIC, Person.GENDERID, Person.NATIOND, Person.RELBLF, Person.SEXORT, clarifying that providers may select the option of 'Prefer not to say' on these fields.

Additional guidance has been added to Person.PREVEMP, relating to new members of Staff.

2016-10-20 Coding manual release - version 1.1

Version 1.1 of the coding manual includes the full technical specification of the record for the 2016/17 reporting period. The schema, field specifications, valid entries, and guidance are all now available.

The changes announced previously for this collection have been implemented in the specification. The maximum number of occurrences for Person.PARLEAVE have been increased to 3. Contracts.LEVELS valid entries B1 'UCEA level 2A' and B2 'UCEA level 2B' removed, valid entry B0 'UCEA level 2' added. Person.CURACCDIS valid entry J530 'Gemology' has been updated to 'Gemmology'.

2016-06-02 Coding manual release - version 1.0

Version 1.0 of the coding manual publicises the circular which describes the agreed changes for the 2016/17 Staff record.

2015-05-12 Circular release 16/01 - May

This circular provides information on the Staff record annual update for 2016/17.

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