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Higher Education - Business and Community Interaction 2016/17: Support guides

This page provides an overview of the 2016/17 Higher Education - Business and Community Interaction (HE-BCI) collection (C16032).

This should be used alongside the C16032 coding manual, which provides more detailed, technical information about the collection.

Need help? Contact us by email or on +44 (0)1242 211144

Higher Education - Business and Community Interactions overview

What is the Higher Education - Business and Community Interaction stream?

We collect data across a number of streams. These streams focus on different aspects of higher education.

The Higher Education - Business and Community Interaction (HE-BCI) stream collects data about the interactions that higher education providers have with businesses and the wider community. Details of what information needs to be returned to us are included in the Coverage document found in the Coding manual.

The data we collect on behalf of the sector is provided to governments and funding bodies in order to support the regulation of higher education. We also make data available to the public to enhance understanding of UK higher education and to support its advancement.

What is a coding manual?

Our coding manuals provide you with all the necessary documentation to support your data return. The coding manual contains technical documents giving detailed information on the record's coverage, data specification and submission formats. Familiarising yourself with these documents will help you make an accurate and timely return.

Each collection has its own coding manual which can be found in the Data collection section of our site. By default, you will land on the open collection for each record; you can then select previous or future years.

The coding manuals will be updated throughout the data collection cycle and Record Contacts informed by email when new versions are made live. Be sure to check the manual's Revision history for a summary of changes.

How do I submit data to HESA?

You submit data via our online data collection system. To access this, you will need to have an appropriate role in our Identity System (IDS). We publish an IDS user guide which includes information on creating and editing your account.

You will need to be given access to the data collection system by the relevant record contact at your provider.

Once you have access to the system you will be able to upload files, track the progress of your submission, view data quality issues and download reports. An overview of the submission and validation process is given below. Further details are provided in the Coding manual under the 'Submission process and quality assurance' section heading.

Submit data

Where can I find further help with HE-BCI? Who are Liaison?
Ruth from Liaison

Our expert analysts have a thorough understanding of our records and processes. We are here to support you throughout the data submission process.

Our HE-BCI support is led by Ruth, although any member of our team will be able to help.

Contact Liaison by email or on +44 (0)1242 211144 

Find out more about Liaison

Data collection system: Release history and known issues

Release history (C16032)
Release ID Release date Release summary
Known issues (C16032)
Issue summary Status Date raised Date resolved

Issue ID 51164 – Conditional formatting on QUERIES sheet

On the QUERIES sheet within the template, the ‘Year on year difference is high’ (lilac shaded queries) are not calculating correctly where last year’s data has been amended.  The figure displayed and used in the calculation is not the restated figure but the figure supplied last year. 

All the Minerva queries raised have correctly used the restated figures that are visible on the specific table sheets.

Open 5 January 2018  

Experiencing an issue not listed here? Let us know.

Preparation guide

Collection news (C16032)

Key changes for 2016/17

Fundamentally, there are no significant changes since the 2015/16 collection; there are however changes to the data collection system reports.

The HE_BCI Part B template will be pre-populated with last year’s 2015/16 data for this year’s return, and similar to the Finance record, the option to re-state these figures will be available.

Credibility Reporting

HESA has updated the way in which the data submitted is presented back to HE providers. This replaces the old Excel ‘Check Documentation’ with online ‘Credibility Reports’. Credibility reporting will present data in a way that is easier for users to review and interpret. As with the checkdoc, it will highlight to the user the potential issue within their data that could be queried in Minerva once the data has been committed.

Reminders (C16032)

Responding to Minerva queries

Providers are required to actively engage with data quality checking and resolution of Minerva queries within the collection period. Recognised best practice is to interact with Minerva and the HESA data collection system frequently throughout the period so as to gradually resolve issues either through providing explanations of genuine data or submitting revised data that corrects issues identified. Through adopting this approach providers are able to iteratively improve the quality of their data and expose issues in a timely manner leading to better quality returns.

Providers are expected to have responded to all queries raised prior to sign-off by the head of institution, failing to do so may result in the sign-off not being accepted.

Record contact changes

The record contact is the first point of communication during data collection. Access to the Data Collection System (through the HESA Identity System) is managed by the nominated Record contact. If these details have changed please ensure you notify [email protected] to prevent any delay in the granting of this access.

HESA Identity System

The HESA Identity System (IDS), serves as a single sign-on portal governing access to HESA websites. The HE-BCI Record contact for each provider will have access to the HESA Data Collection System and through the IDS will be able to invite additional colleagues to also have access to the system to submit data and view reports.

Further information can be found in the IDS User Guide.

HE-BCI Jiscmail Group

There is a separate Jisc mailing list for HE-BCI contacts, designed to share key information and act as a discussion forum for contacts. If you wish to join this list please contact [email protected].

Collection documents (C16032)

C16032 Timescales

The full timescales for data collection can be viewed at C16032 Timescales

Late November

C16032 Data Collection opens

16 December 2017

Return Date

16 December 2017 to 25 January 2018

Data quality checking period

25 January 2018

Last submission

29 January 2018

Sign-off deadline

Revision History

Providers should ensure that they refer to the most recent version of the coding manual. Any changes to the coding manual are listed within the Revision history.

Minerva user guide

The Minerva user guide provides detailed help with using the data quality database.

Need help?

Contact the Institutional Liaison team on 01242 211144 or email [email protected]