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Student 2016/17 - Entry profileEntryProfile

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Student 2016/17

Fields required from institutions in All fields

Entry profile

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Short nameEntryProfile

This describes a student's academic and personal history as at the beginning of the Instance.

Applicable toEngland Northern Ireland Scotland Wales

Compulsory for instances where Instance.COMDATE is in the current reporting year or where the Instance has not been previously reported. Optional in cases where previously supplied EntryProfile data needs to be corrected. Not required where Course.COURSEAIM = Z99.


An Entry Profile is required for all entrants, that is instances with a Instance.COMDATE in the current reporting year or instances not previously reported to HESA.

The Entry Profile and Qualification on Entry entities are only compulsory when a new instance is created. HESA will rely on UKPRN-HUSID-HUMHUS (UHN) linkage to link data from these entities to the Instance in subsequent years and providers should not routinely return Entry Profile data for continuing instances. Since the Entry Profile contains fields that describe information at the beginning of the Instance, the information should not change in subsequent years, unless to correct identified errors or to provide previously unknown data. If an Entry Profile is returned for a continuing instances it must be complete i.e. all required fields must be completed and no previously returned data replaced by default or unknown values.

Quality rules
Quality rules to follow
Reason required

This entity is defined to hold those fields that describe the situation at the beginning of the instance.

Part of
Minimum occurrences0
Maximum occurrences1
Schema components
Element: EntryProfile
Has parts
Date modified2016-05-06
Change management notesThe coverage statement has been amended, excluding the return of this field where Course.COURSEAIM is Z99.

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