Student 2016/17 - Ethnicity
Fields required from institutions in All fields
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This field records the ethnicity of the student, on the basis of their own self-assessment
|Applicable to||England Northern Ireland Scotland Wales|
All students at providers in England where ((EntryProfile.DOMICILE in the current submission as well as those previously submitted = XF, XG, XH, XI, XK, XL, GG, JE, IM or Course.TTCID is 1) and Instance.REDUCEDI = 00, 01, 07 or 08)
All students at providers in Wales, Scotland and Northern Ireland where (EntryProfile.DOMICILE in the current submission as well as those previously submitted = XF, XG, XH, XI, XK, XL, GG, JE, IM) and Instance.REDUCEDI = 00, 01 or 08
|Valid entries and labels|
Ethnicity is recorded on the basis of the student's own self-assessment.
Code 80 'Other ethnic background' should be used when a student indicates their ethnicity as something not included in the coding frame.
Code 90 'Not known' can be used when a student genuinely does not know their ethnicity, for example individuals who were adopted.
Code 98 'Information refused' should be returned when a student has explicitly refused to provide the information. The phrase 'Prefer not to say' can be used when collecting the data.
Coverage of the coding frame is shown in the following table.
* please see 'UCAS/HESA coding'
† please see 'Apprenticeship Standards'
The coding frame used by UCAS for 2012 entrants onwards is as listed above, with the exclusion of codes 13 White - Scottish, 19 Other White background and 15 Gypsy or Traveller. It is expected by DfE(NI) and the SFC that providers in Northern Ireland and Scotland will re-code from the UCAS subset to the full HESA coding frame. This will require providers in Northern Ireland and Scotland to survey students for ethnicity on registration. Code 10 'White', although not a Census code available in Scotland, has been left as a valid entry as UCAS will be passing this code to providers. It has been agreed with the SFC that to minimise the recoding burden on HEPs, this code may be submitted by providers in Scotland.
The codes available for use by providers in England for apprentices differ slightly from those for other students at providers in England. Code 10 'White' must not be used, and codes 11 'White - Irish' and 12 'White - English, Welsh, Scottish, Northern Irish, British' are provided instead. 19 'Other White background' is additionally available. This aligns with the coding structure used by the Skills Funding Agency. Apprenticeship students returned as part of the Student record can use code 10 'White'.
The Equality Challenge Unit (ECU) has a number of resources relating to gathering information across the protected characteristics covered by the Equality Act 2010. These resources can be found at Equality Challenge Unit. If you have any further queries regarding equality monitoring, please email ECU at [email protected].
When collecting this data, providers can choose to use the answer option 'Prefer not to say' which can be mapped to 'Information Refused'.
Quality rules to follow
To monitor equal opportunities issues in the higher education sector and support higher education providers (HEPs) in meeting their obligations under the Equality Act 2010
Data type: ETHNICCodeContentType
|Owner||Equality Challenge Unit (ECU)|
|Change management notes||Guidance added clarifying that providers may select 'Prefer not to say' on this field when conducting questionnaires. Guidance added to inform users of further information on protected characteristics covered by the Equality Act 2010.|
Contact Liaison by email or on 01242 211144.