Student 2016/17 - Financial supportFinancialSupport
Fields required from institutions in All fields
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To capture financial support received by students
Instances at providers in England where (Instance.REDUCEDI = 00 or 01) and Instance.FEEELIG = 1 and (Instance.FUNDCODE = 1 or 7) and (Course.COURSEAIM begins with H, I, J, C or is M22, M26, M28, M71 or M88, excluding H50, H60, H61, H62, H78, H81, I60, I61 or I81) and (Instance.EXCHANGE is not 4, G or Z) and (Instance.MODE is not 51, 63 or 64).
Must be completed for all instances of Home and EU, HEFCE / NCTL fundable students in receipt of support. Any support given to all students within the coverage should not be included.
Support should be returned in the HESA reporting year when the decision to award was made. If the decision to award was made in a different reporting year to when the award was actually given to a student, it should be returned in the year the decision was made. If a student does not receive any support in the HESA reporting year, this entity should not be returned. Support should not be reported during periods of dormancy, even where it is awarded, as this data is not required.
In principle OFFA require data about support awarded in relation to the student or their programme of study, which is not included in their tuition fee. Therefore, any costs which are defined as being “Fees in respect of, or otherwise in connection with, undertaking the course, including admission, registration, tuition and graduation fees” must not be included in the Financial Support entity – full guidance from HEFCE on what fees should include is available here.
For example, fees not covered by HEFCE's definition of tuition fee are:
If all students at the provider (or all students on the course on which the student for whom data is being returned is studying) are given the same in-kind award, and there is no differentiation based on individual circumstance, it is considered as a cost that is built into the course fee, and should therefore be excluded. Forms of support that are available to all students (even if not utilised by all) and are not awarded differentially based on individual circumstance should not be included in the Financial Support entity.
For example, all students are able to attend a field trip as part of a geography course. The travel costs for all students on the course are paid for by the provider however only half of the class elect to participate in the field trip. The cost of travel would not be included as support because it is available to all of the students.
To reduce burden on providers, support given to students which is £50 or less per item within each FinancialSupport.FINTYPE category must not be included. Amounts of more than £50 per item should be included.
Examples of support
Exclude as collected elsewhere:
Exclude as not required by OFFA:
Any data that cannot be easily recorded in the Financial Support entity should be included in aggregate form in the OFFA monitoring return, such as:
Each FinancialSupport.FINTYPE and FinancialSupport.FINAMOUNT pair should be returned once per applicable FinancialSupport.FINTYPE. Where the student is in receipt of multiple forms of a FinancialSupport.FINTYPE (e.,g., two forms of a cash support) these amounts should be summed and returned under a single occurrence of the appropriate FinancialSupport.FINTYPE.
If a particular FinancialSupport.FINTYPE is not received by the student, the FinancialSupport.FINTYPE and associated FinancialSupport.FINAMOUNT need not be returned, i.e. there is no need to return a null or zero FinancialSupport.FINAMOUNT for FinancialSupport.FINTYPEs the student is not in receipt of. The schema will prevent this.
If a student has two instances at the same provider within the HESA reporting year, where it is not clear which instance the support should be attached to, align the Financial Support entity with the instance with the largest FTE of study
Quality rules to follow
To capture additional financial or in-kind support (not covered by the fee or otherwise offered on an open basis to all students) received by any student within the coverages, hereinafter referred to as 'support'.
This field is required by OFFA for discharging their responsibilities. OFFA, along with the Student Opportunity team at HEFCE, have been charged by Government to develop a shared strategy built on evidence from the sector. This field is necessary to provide an evidence base for this strategy and is crucial to OFFA's operation.
These data will be used to understand the role that bursaries and other in-kind support play in the student experience and on the likelihood of continuing studies. OFFA needs to understand the nature of additional support given to all students, including both advantaged and disadvantaged. This will allow OFFA to robustly monitor providers' commitments in Access agreements with regard to the amount of financial support set out in their Access agreements.
These data will also allow OFFA to undertake more powerful analysis, the results of which will be fed back to providers to help better understand the use of funds and where these may be more effectively targeted. Collecting these data will allow OFFA to monitor continuously and evaluate the role that this financial support plays throughout the sector.
Contact Liaison by email or on +44 (0)1242 388 531.