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Student 2016/17 - Learner employment statusLearnerEmploymentStatus

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Student 2016/17

Fields required from institutions in All fields

Learner employment status

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Short nameLearnerEmploymentStatus
Description This entity collects employment status at different times for different types of learner dependent upon the type of learning provision being undertaken.
Applicable toEngland

All instances at providers in England where Instance.FESTUMK = 5 and Institution.ILRGEN = 1.

Instances at providers in England where Instance.FESTUMK = 1, 3, 4 and Instance.REDUCEDI = 00 or 01 and Instance.FUNDMODEL = 25 or 82, and (Instance.PLANLEARNHOURS plus Instance.PLANEEPHOURS is less than 540 hours).

Instances at providers in England where Instance.FESTUMK = 1, 3, 4 and Instance.REDUCEDI = 00 or 01 and Instance.FUNDMODEL = 35, 36, 70 or 81.

Instances at providers in England where Instance.FESTUMK = 1, 3, 4 and Instance.REDUCEDI = 00 or 01 and Instance.FUNDMODEL = 99 and Student.BIRTHDTE indicates student is 19 or over excluding where (LearningDeliveryFAM.LEARNDELFAMTYPE = SOF and LearningDeliveryFAM.LEARNDELFAMCODE = 108).


Which learners and learning aims is employment status data collected for?

  • All Education Funding Agency (EFA) funded learners on part-time programmes of study (less than 540 hours in the teaching year)
  • Skills Funding Agency (SFA) funded students where Instance.FUNDMODEL = 35, 36, 70, or 81
  • Non-funded Apprenticeships or students aged 19+

LearnerEmploymentStatus.EMPSTAT and LearnerEmploymentStatus.DATEEMPSTATAPP must be completed on all Employment Status records. LearnerEmploymentStatus.DATEEMPSTATAPP indicates the date the employment status was confirmed to apply. It is not necessarily the date on which the employment status changed.

The Employment status monitoring fields required are dependent on what is recorded in LearnerEmploymentStatus.EMPSTAT. Providers should check to make sure that the correct data has been gathered.

When to collect employment status data from learners

Data about a learner’s employment status prior to enrolment should be collected in all cases when a learner first enrols with a provider.

Updating employment status records

A learner must not have consecutive Learner Employment Status records that have the same values of Employment status, Employer identifier (including where Employer identifier has not been returned), and Employment status monitoring records (types and codes). Consecutive records with identical values in all of these fields will fail SFA ILR validation.

Skills Funding Agency funded learners and Non funded learners (including all apprentices)

A new Employment status record should be added if a provider becomes aware of a change to a learner’s employer, employment status or benefit status during their learning or at the start of a new learning aim or programme.

For SFA funded learners, it is important that the employment status data correctly reflects the learner’s funding eligibility.

Data about a learner’s employment status should be reviewed if the learner progresses to subsequent learning after completing all of the activities on their original learning agreement or plan. If their employment status has changed since previously recorded, then a new Employment status record should be added. If the learner’s employment status is the same as previously recorded, then this does not need to be recorded again.

A learner may undertake several learning aims within a single learning agreement or plan, and there is no need to review or update the employment status record at the start of each new aim.

Apprenticeships and other workplace learning

The employment status of learners undertaking workplace learning should be updated throughout the learner’s programme whenever the employment status or employer changes. It should also be updated if required, for example, if a learner progresses from an Intermediate-level to Advanced-level Apprenticeship.

If the learner is undertaking an apprenticeship and was either unemployed or employyed with a different employer prior to starting their apprenticeship, then a new Employment status record should be added with a date of the first day of learning to indicate the learner is employed and to record the Employer ID of the employer with whom they are doing the workplace training.

EFA funded learners

The employment status of the learner should be updated if required if it has changed since the previous year.

Traineeships work placements

Data about the work placement employer must be recorded in the Learning Delivery Work Placement entity.

Quality rules
Quality rules to follow
Reason required This entity is defined to hold information about learner employment status. Data about a learner’s employment status is collected to demonstrate how the FE sector is contributing to improving the employability of the learners.
Part of
Minimum occurrences0
Maximum occurrencesunbounded
Schema components
Has parts
OwnerSkills Funding Agency
Date modified2017-02-23
Change management notesThe third coverage statement has been revised to align with the FE Individualised Learner Record (ILR) Version 3. Funding model 36 'Apprenticeships (commencing from 01 May 2017)' is included. Notes section updated accordingly.

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