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Student 2016/17 - Learner reference number in previous year

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Student 2016/17

Fields required from institutions in All fields

Learner reference number in previous year

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This field records the provider's reference number for the learner in the previous year if different from the current teaching year.

Applicable toEngland

Students at providers in England where Institution.ILRGEN = 1 and any Instance.PROGTYPE = 25.


This field should only be completed for students for whom a learner reference number (Student.LEARNREFNO) has been submitted, and this is different to that recorded in the previous teaching year. The learner reference number may change between teaching years for a number of reasons but this field should be recorded only for the following circumstances:

  • The student has remained with the same provider and that provider has changed the learner's reference number for instance, due to the introduction of a new MI system or the transfer of the student's record to another MI system at the same provider.
  • Where a provider has taken over provision from another provider, due to minimum contract levels.

This field records a change of learner reference number from that returned in the previous year. It does not need to be recorded in subsequent years unless the learner reference number has changed again.

Quality rules
Quality rules to follow
Reason required

To enable Apprenticeship funding allocations. To match together learner records from previous teaching years when producing qualification achievement rates.

Part of
Field length12
Minimum occurrences0
Maximum occurrences1
Schema components
Data type: LEARNNOType
OwnerSkills Funding Agency
Date modified2017-02-23
Change management notesRevisions to the Reason Required for the field to align with the FE Individualised Learner Record (ILR) Version 3.

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