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Student record 2016/17 - Data collection schedule - Apprenticeship Standards

Version 1.0 Produced 2016-05-06

The document below is designed to guide providers through the stages of data submission for the purpose of generating files about Apprenticeship Standards students for submission to the SFA. The files are submitted to the SFA on a monthly basis, and do not replace the need for providers to submit retrospective, end-of-reporting year data to HESA as normal. Further guidance on Apprenticeship Standards in the HESA Student record may be found here.

At a glance

Detailed requirements

Early May 2016: First release of the coding manual

The first publication of the C16051 coding manual will be released in early May 2016. This will include the required schema and fields for returning Apprenticeship Standards, as well as an overview of the process and validation.

May 2016: Validate data locally using validation kit

The first version of the validation kit will be released in May 2016 and will be updated to include the schema for Apprenticeship Standards. Further versions will then be released between June and August including validation rules to enforce the coverage data items required for Apprenticeship Standards.

August 2016: Data collection system opens

The C16051 Data Collection system will open in August 2016 and will be available at https://datacollection.hesa.ac.uk. The functionality will relate to Apprenticeship Standards including the ILR download file converted to the format compatible with the ILR by HESA.

September 2016-October 2017: Monthly Returns to ILR

Starting in September 2016, providers are required to make monthly returns to the ILR. The downloadable file produced by the HESA Data Collection System throughout this period will be in a format which can be uploaded to the ILR.

The first deadline for the submission of the ILR is 06 September 2016

Need help?

Contact Liaison by email or on +44 (0)1242 388 531.