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Initial Teacher Training record 2016/17 - Coverage of the record

Version 1.0 Produced 2016-05-19

Contents: General definition | Provisional registration | Census/funding data | Overseas domiciled students | Students who transfer to a Non-ITT course | Leaving information | Relationship with the Student record | Field comparison between the ITT In-Year record and the Student record

General definition

This record is an in-year collection covering students in England on a course of Initial Teacher Training (ITT) leading to Qualified Teacher Status (QTS) and Early Years Teacher Status (EYTS). It is compulsory for HE providers (HEPs) to send data for all new and continuing ITT students. The coverage of the record includes NCTL-funded flexible provision, but excludes students on Inset courses as these are not counted as ITT, and students studying for a Masters in Teaching and Learning who already hold QTS. HEPs are not expected to return a record to HESA for students registered by SCITT providers. There are separate systems to collect this data. The reporting period for the collection is 1 August - 31 July.

Provisional registration

There is no longer a requirement that any student on an ITT course must be provisionally registered with the National College for Teaching and Leadership. Student details will be forwarded to the National College for Teaching and Leadership for the purposes of allocating a Teacher Reference Number (TRN).

Census/funding data

When submitting records to the ITT collection, it is strongly advised that, in cases where a trainee has already been allocated a TRN by the Performance and Analysis Division, these should be submitted as part of the collection in the Student.TREFNO field. Currently, the NCTL's system receiving ITT collection records is not linked to that generating TRNs. Once TRNs are received by the Statistics and Data team, they will greatly enhance data quality, and enable matching back to other NCTL's systems.

Overseas domiciled students

Overseas domiciled students on ITT courses should be included in the ITT In-Year record. However, if these students are not eligible for funding the fundability code (FUNDCODE) should be coded 2 'Not fundable by the funding council'.

Students who transfer to a Non-ITT course

Any student who transfers from an ITT to a non ITT course before the close of the NCTL census (4th Wednesday in October) should have their record updated with TTCID = 0 'Not a teacher training course' so that the student is identified as not being on an ITT course. It is important that the same NUMHUS is reported where the student is studying at the same level i.e. UG or PG. HE providers are also able to exclude students without amending data. This facility is available to submission users within 'Inclusion Status' by changing the inclusion status of the record. This allows individual records to be excluded from submission to the NCTL.

Leaving information

Leaving information (ENDDATE and RSNEND) must be submitted where a student has left the provider before the NCTL census date of 2nd Wednesday in October. Leaving information will indicate that the student must be excluded from the NCTL census. It is also recommended that providers send leaving information for students who leave the providers between the 2nd Wednesday in October and the close of the NCTL census on the 4th Wednesday in October.

Relationship with the Student record

Although this collection contains a subset of records that will be included in the subsequent summer's Student record, this collection is entirely separate to the HESA Student record. Eligible students must be included in each collection, however, it is recognised that information from this record for a student may be updated in a subsequent Student record.

It is critically important that the HUSID and the NUMHUS remain the same for a student returned on both the ITT In-Year record and the Student record to allow record linkage.

Field comparison between the ITT In-Year record and the Student record

The fields that exist on both the ITT In-Year record and the Student record, and the fields that exist only on the ITT In-Year record are listed below.

Fields that exist on both the ITT In-Year record and the Student record

Course identifier (COURSEID)

Course title (CTITLE)

Date of birth (BIRTHDTE)

Disability (DISABLE)

Disabled Student Allowance (DISALL)

Domicile (DOMICILE)

End date of instance (ENDDATE)

Entry route (ENTRYRTE)

Ethnicity (ETHNIC)

Expected length of study (SPLENGTH)

Family name (SURNAME)

Family name on 16th birthday (SNAME16)

Forenames (FNAMES)

Fundability code (FUNDCODE)

HESA unique student identifier (HUSID)

Initiatives (INITIATIVES)

Provider's own identifier for student (OWNSTU)

ITT phase/scope (ITTPHSC)

ITT qualification aim (ITTAIM)

ITT schemes (ITTSCHMS)

Mode of study (MODE)

National identity (NATIOND)

Nationality (NATION)

PGCE class of undergraduate degree (PGCECLSS)

PGCE subject of undergraduate degree (PGCESBJ)

Reason for ending instance (RSNEND)

Record type indicator (RECID)

Sex identifier (SEXID)

Start date of instance (COMDATE)

Student instance identifier (NUMHUS)

Subject of ITT course (SBJCA)

Teacher Reference Number (TREFNO)

Teacher training course (TTCID)

UK Provider Reference Number (UKPRN)

Unique Learner Number (ULN)

Units of length (UNITLGTH)

Year of course (YEARPRG)

Year of student on this instance (YEARSTU)

Additional fields that exist only on the ITT In-Year record

Allocated place (ALLPLACE)

Bursary flag (BURSFLAG)

Course mode (CRMODE)

Email addresses (NQTEMAIL)

First degree flag (FIRSTDEG)

Immediately prior surname (PSURNAME)

National insurance number (NIN)

Previous degree country (DEGCTRY)

Previous degree end date (DEGENDDT)

Previous degree establishment (DEGEST)

Previous degree length in years (DEGLENGTH)

Previous degree start date (DEGSTDT)

Previous degree type (DEGTYPE)

Qualification aim (QLAIM)

Start date of ITT course (ITTCOMDATE)

Title (TITLE)

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