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Alternative provider student record 2016/17 - Revision history

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Alternative provider student record 2016/17 - Revision history

This table lists changes and additions to the record specification and supporting documentation.

Jump to version:   1.0   1.1   1.2   1.3   1.4   1.5   1.6   1.7   1.8  

Version 1.8 (2017-09-28)

Element Element version Notes
Coverage 1.2 The coverage statement has been updated to replace references to the Department for Business Innovation and Skills (BIS) with the Department for Education (DfE).
NSS reports 1.0 The understanding NSS reports document has been added to the coding manual.
File structures for downloadable files 1.0 First issue of these documents for 2016/17, under 'Submission process and quality assurance'.

Version 1.7 (2017-08-10)

Element Element version Notes
Coverage 1.1 The coverage statement has been updated to include a reference to postgraduate ITT courses.
HEFCE usage of individualised student data n/a A link to this HEFCE documentation has been added under the 'Further Guidance' section on the main landing page for the manual.
Quality rules n/a The quality rules web page, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section.
Validation kit n/a A link to the validation kit has been added to the coding manual. This allows data to be tested against quality rules during preparation, prior to submission.
EntryProfile.DOMICILE 1.2 Guidance added to detail how DOMICILE is returned for students who attended boarding school.
EntryProfile.NUMHUS 1.1 Guidance has been updated to clarify that protected characteristics should not be used when populating this field.
EntryProfile.QUALENT3 1.2 Guidance added to detail how QUALENT3 is returned for AS/A Levels. Guidance also added to clarify the use of code P80 and how to return students who have multiple UK highest qualifications on entry at Level 3.
EntryProfile.QUALIFICATIONSONENTRY 1.1 P80 (Other qualification at level 3) has been removed from the coverage statement as the Qualifications on entry entity should not be returned for these students.
Instance.ENDDATE 1.1 Guidance added to clarify what is defined as completing an instance.
Instance.GROSSFEE 1.1 Description changed to remove reference to this being collected for the year of the course. Guidance added to detail how GROSSFEE is returned for instances where the student leaves part way through the instance year.
InstancePeriod.DISALL 1.1 The coverage has been updated to allow for the return of students on a designated course, where they are dormant for the whole reporting year on an optional basis.
InstancePeriod.HEAPESPOP 1.2 The coverage has been updated to allow for the return of students on a designated course, where they are dormant for the whole reporting year on an optional basis.
InstancePeriod.INITIATIVES 1.3 Additional code K Higher Apprenticeship has been added.
InstancePeriod.MODE 1.0 Guidance updated under Example 2 to detail when a student would be reported as studying 'Other full-time'.
InstancePeriod.MSTUFEE 1.2 The coverage has been updated to allow for the return of students on a designated course, where they are dormant for the whole reporting year on an optional basis.
InstancePeriod.SSELIG 1.1 The minimum occurrences has been reduced from 1 to 0 as this is now optional to return.
InstancePeriod.STULOAD 1.1 Additional guidance and examples added to the Notes section about how to return writing-up students.
QualificationsAwarded.QUAL 1.2 Guidance added to detail when and how resit exams and/or results from late exam boards should be returned.
QualificationsOnEntry.QUALTYPE 1.2 Guidance added surrounding the return of the 'Diploma in Foundation Studies (Art and Design)' qualification.
Student.BIRTHDTE 1.1 Guidance added to detail the purpose for this field being collected.
Student.FNAMES 1.1 Guidance added to clarify the name as is displayed on the student's official ID should be returned.
Student.SURNAME 1.1 Guidance added to clarify the name as is displayed on the student's official ID should be returned.
StudentEquality.DISABLE 1.1 Guidance added to detail the purpose for this field being collected. Additional guidance added to inform users of further information on protected characteristics covered by the Equality Act 2010.

Version 1.6 (2017-02-23)

Element Element version Notes
CourseSubject.SBJPCNT 1.1 Additional guidance added to the Notes section, specifying the expected percentage splits across the entity where the provider is in Scotland.
EntryProfile.QUALENT3 1.2 Guidance in the Notes section relating to UK NARIC updated to add further information on the process of assigning a code to overseas qualifications.
Instance.MSTUFEE 1.1 Additional guidance added to the Notes section, describing some examples of what falls under valid entry 91 'Provider own funds'.
InstancePeriod.HEAPESPOP 1.1 Coverage revised to explicitly state that this field is not required for providers in Scotland.
QualificationsAwarded.QUAL 1.1 Valid entry M02 added to this field. This entry is already present in Course.COURSEAIM.
QualificationsOnEntry.QUALSBJ 1.1 Valid entries updated to consume new qualification subjects for 2016/17. QUALSBJs added: 10B, 44H, 47N, 50M, 51M, 62E, A03, A47, A92, B38, B61, B62, B63, C09, D68, E03, E09, E40, E44, E48, E49, E94, F32, G22, H61, H64, H66, H67, I09, I90, L09, L55, L98, M05, M06, M07, M08, N10, N54, P08, P09, P55, P58, P70, P80, P97, R10, R50, R98, S56, S74, S75, T25, T30, W23, W24, W25, W26, W27, W28, W29.
QualificationsOnEntry.QUALTYPE 1.1 Valid entries updated to consume new qualifications. QUALTYPEs added: EE, EF, IH, IJ, KA, KB, KC, KD, KE, KF, KG, KH, KI, KJ, KK, KM, KN, KP, KQ, KR, KS, KT, KU, KV, KW, KX, KY, KZ, L1, L2, L3, L4, L5, L6, L7, L8, L9, LA, LB, O9, OA, OB, P1, P2, P3, P4, P5, WS. Labels for QUALTYPEs A3-A9 and AY have been amended to align with current UCAS terminology. QUALTYPE PO, introduced for 16/17, has been revised to P0 as UCAS has changed their identifier.
StudentEquality.ETHNIC 1.1 Additional guidance added to the Notes section, specifying the available valid entries for each of the devolved administrations. New valid entries 13 and 19 added to the field for providers in Scotland.
StudentEquality.RELBLF 1.1 Additional guidance added to the Notes section, specifying the available valid entries for each of the devolved administrations. New valid entries 04, 05 and 09 added to the field for providers in Scotland.
Derived field specifications n/a First release of the derived field specifications for this collection, added under the 'Data specification' section.
Understanding student continuity and the UHN link 1.1 The text in Example A under 'Maintaining the UHN Link (HE)' has been revised to remove ambiguity. The text related to circumstances where a NUMHUS would and wouldn't be expected to be updated when a student's course changes.
Further guidance on reporting qualifications on entry 1.1 Document aligned with the most recent changes to coding frames introduced by UCAS.

Version 1.5 (2016-11-24)

Element Element version Notes
CourseSubject.SBJCA 1.1 The guidance on dental courses in the Notes section has been amended to include a reference to 'B840 Dental technology'.
EntryProfile.DOMICILE
EntryProfile.NUMHUS
EntryProfile.POSTCODE
EntryProfile.PREVINST
EntryProfile.QUALENT3
EntryProfile.QualificationsOnEntry
Per field The coverage statements for these data items have been revised to use the phrase 'all entry profiles...' rather than 'all entrants...' for clarity.
Instance.INITIATIVES 1.2 Additional guidance added to the Notes section for valid entry U (Postgraduate Loan Eligibility), further clarifying eligibility criteria.
File structure 1.1 The linking of sections of the diagram on this page to specific entities in the data items section has been removed. With the release of the new HESA website, the scaling of this feature across mobile devices is no longer supported, and does not work.
Specification for the UCAS data for HESA (*J) 2016/17 1.0 This document has been added under 'UCAS data for HESA transaction'. The specification describes the file sent to HE providers who subscribe to UCAS, which may be used to aid in the submission of their HESA return.

Version 1.4 (2016-11-01)

Element Element version Notes
EntryProfile.DOMICILE 1.1 The labels for valid entries BF 'Burkina [Burkina Faso]' and SR 'Surinam [Suriname]' have been updated to 'Burkina Faso' and 'Suriname' respectively. This follows a change in the labels used by the National Statistics Country Classification, which now align with the labels used by ISO-3166. The guidance in the Notes section associated with the coding of France has been updated, as Mayotte has been redesignated as an Overseas Department (Département d’Outre-Mer), and joined the European Union.
InstancePeriod.INITIATIVES 1.1 Valid entry T, 'Postgraduate Loan', has been removed and replaced with valid entry U, 'Postgraduate Loan Eligibility'. The requirement for data associated with Postgraduate Loans for Masters Study has changed to eligibility rather than receipt, necessitating a new code.
StudentEquality.NATION 1.1 The labels for valid entries BF 'Burkina [Burkina Faso]' and SR 'Surinam [Suriname]' have been updated to 'Burkina Faso' and 'Suriname' respectively. This follows a change in the labels used by the National Statistics Country Classification, which now align with the labels used by ISO-3166. The guidance in the Notes section associated with the coding of France has been updated, as Mayotte has been redesignated as an Overseas Department (Département d’Outre-Mer), and joined the European Union.
Data collection schedule 1.0 A link to this document has been added under the 'Overview' section on the main landing page for the manual.
Further guidance on reporting qualifications on entry 1.0 A link to this document has been added under the 'Further guidance' section on the main landing page for the manual.

Version 1.3 (2016-09-01)

Element Element version Notes
Course.COURSEAIM 1.0 New valid entries I78, M00, M01, M02, M10, M11, M16 and M78 added to the field to allow for coding of the taught Masters courses now within coverage of the record, and to allow for better coding of existing qualifications. Guidance associated with M00, M01, M10, M11 and M73 added to the Notes section.
Course.TTCID 1.0 Valid entry G 'School Direct Training Programme' has been removed. The NCTL no longer funds flexible provision. Guidance removed from the Notes section.
Course.REGBODY 1.0 The maximum number of occurrences for this field has been increased from one to two, to permit multiple regulatory bodies to be linked to a course where appropriate. Valid entries for this field revised to allow for further detail for the General Dental Council, Health and Care Professions Council, and the Nursing & Midwifery Council. Valid entry 32 removed and replaced with new entries 36 and 37; 53 removed and replaced with 56, 57 and 58; and valid entries 60-65 added for the Nursing & Midwifery Council.
EntryProfile.PREVINST 1.0 A new generic valid entry, 4951 'Other UK training providers' has been added to this field.
Instance.GROSSFEE 1.0 This field, previously on the InstancePeriod entity, has been moved to Instance. Guidance and coverage statements updated accordingly.
Instance.NETFEE 1.0 This field, previously on the InstancePeriod entity, has been moved to Instance. Guidance and coverage statements updated accordingly.
InstancePeriod.MODE 1.1 New valid entries 43 and 44 added to the field, to allow for coding of the taught Masters courses now within coverage of the record. Guidance for these codes added to the Notes section.
InstancePeriod.MSTUFEE 1.0 Valid entry 05 'Provider waiver of support costs' removed, and replaced by valid entry 91 'Provider own funds' which has a wider remit. Valid entry 33 'BIS' removed. Additional sentence added for clarity to the end of the guidance in Notes which deals with codes 52, 53 and 54.
InstancePeriod.INITIATIVES 1.0 New field added for 2016/17.
QualificationsAwarded.QUAL 1.0 New valid entries I78, M00, M01, M10, M11, M16, M41, M42, M44 and M73 added to the field to allow for coding of the taught Masters courses now within coverage of the record, and to allow for better coding of existing qualifications. Additional guidance added to the Notes section, stating that qualifications should only be included when the awarding body has confirmed that the student has gained the award.
QualificationsOnEntry.OWNQUAL 1.0 New field added for 2016/17.
QualificationsOnEntry.QUALGRADE 1.0 Valid entry Z added to the field, valid for associated QUALTYPEs C1 and C2.
QualificationsOnEntry.QUALTYPE 1.0 Addition of new valid entries, following confirmation of their availability for 2016/17 from UCAS. New valid entries: 1E, 1N, 1W, A3, A4, A5, A6, A7, A8, A9, AK, AY, AZ, CF, CM, CN, CP, N0, N6, N8, N9, NA, NB, NE, NF, NG, NH, NI, NJ, NK, NL, NM, NN, NP, NQ, NR, NS, O8, PK, PO, WF, WJ, WK, WL, YK, YL.
Coverage 1.0 The coverage of the record has expanded to included taught Masters degrees. Where applicable, the coverage and valid entries for individual fields have been amended and documented separately.
Further guidance on reporting qualifications on entry 1.0 Document updated for 2016/17 to include qualifications added to the record.

Version 1.2 (2016-07-28)

Publication of a further Circular (16/03) describing further changes to the 2016/17 record. Please see the Notification Log.

Version 1.1 (2016-06-30)

Publication of a of a further Circular (16/02) for any known changes compared to the 2015/16 record. Please see the Notification Log.

Version 1.0 (2016-04-13)

Publication of a suite of holding pages for any known changes compared to the 2015/16 record. Please see the Notification Log.

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