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KIS record 2016/17 - Fees and support

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KIS record 2016/17 - Fees and support

Version 1.0 Produced 2016-03-04

The data returned in the fees and support fields should relate to the year for which prospective students are applying. Therefore, for the KIS to be published in September 2016 these fields should contain the planned fee and related information for the 2017/18 academic year.

Fee information should be returned for courses where some or all students pay fees, even if some students do not pay fees themselves (e.g. they are paid by the SHA/DH).

Providers should complete the suite of fees and support fields directly in the KIS records for all courses. Where providers have yet to set the fees for courses a the time of submission of their KIS file they should indicate this by setting KISCourse.FEETBC to 0. Providers should make an updated KIS submission including fee details as soon as these are confirmed.

It is recognised that for some courses offered through partnership arrangements the fees may vary, in these cases separate KIS records should be returned to reflect the variants where different fees are charged.

For part-time courses the total fees for 120 credits should be given.

In the case that the fees for 120 credits of a part time course is equivalent to a full time course, KISCourse.KISMODE should be returned as 'BOTH'. If the fees vary for the equivalent 120 credits, two KIS should be returned, one with KISCourse.KISMODE returned as 'Full time', the other with KISCourse.KISMODE returned as 'Part time,' under the appropriate fees returned for each.

The average maximum annual fee should be calculated by taking the expected maximum annual fee for each year and averaging over all years of the course. In calculating the average maximum fee providers should ignore any planned increases to fees due to inflation. Where providers intend to increase fees in line with inflation (should regulations allow) this should be flagged using codes 10 or 11 in KISCourse.VARFEE. Where the fee is not the same in all years then this should be flagged using codes 11 and 21 in KISCourse.VARFEE. Where the fee is fixed for all years this should be indicated using code 20 in KISCourse.VARFEE. Fees should be rounded down to the nearest pound.

Where providers are returning fees directly to HESA then these should be rounded down to the nearest pound.

Where support and waiver information are not yet known for a course, providers should return these fields (KISCourse.WAIVER, KISCourse.MEANSSUP, KISCourse.OTHSUP) to indicate that none is available. Providers will have to update these fields if support or waivers are subsequently confirmed for a course.

Example 1 (Variable fees)

If a course has fees of £6,000 in the first year and £9,000 in years two and three then the average maximum fee would be (£6,000+ £9,000+ £9,000) / 3 = £8,000. If the provider did not plan to increase fees in line with inflation then KISCourse.VARFEE would be 21, conversely if they were planned to increase with inflation then KISCourse.VARFEE would be 11.

Example 2 (Placement year)

The fees for placement years and study years abroad (indicated by KISCourse.SANDWICH or KISCourse.YEARABROAD = 2 - Compulsory) will be lower than for years spent at the home provider. This should be reflected in calculating the fees to the extent that this is included within the learning and teaching methods. Therefore, where a course has a full year on placement the value returned in the fee field will typically be significantly below the fee charged for each year at the provider. For example, where a three year degree is advertised as having a compulsory sandwich year this will be reflected in the learning and teaching methods via a year with 100% placement, if the fees charged whilst at the provider are £9,000 per annum and the fee for the sandwich year is £1,000 then the maximum average fee would be £7,000 ((£9,000+£9,000+£1,000+£9,000)/4).

Example 3 (Part-time courses)

If a course is taught part-time (e.g. 120 credits is taught over 2 years), the fees should represent the full 120 credits. For a course which teaches 60 credits per year at £4,000; fees should be returned as £8,000, as this represents 120 credits and is comparable to the full-time course fees, despite the fact that the cost may be split over a number of years.

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