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Staff 2017/18 - Date of birth

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Staff 2017/18

Fields required from institutions in All fields

Date of birth


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Typefield
Short nameBIRTHDTE
Description

This field records the date of birth of staff

Applicable toEngland Northern Ireland Scotland Wales
Coverage

All staff

Notes

All date fields in the HESA Staff record must be completed using the ISO8601 format of YYYY-MM-DD.

It is expected that higher education providers (HEPs) will be able to provide a date of birth, based on the existence of a contract of employment between the HEP and the individual and/or the liability of the HEP to pay Class 1 National Insurance contributions for that individual. Consequently there is no option of a default date of birth not known for these members of staff.

A date of birth must also be returned for Governors. Where it has not been possible to confirm the exact date of birth for a governor, the date should be returned as follows:

  • Where only the month and year of birth are known, providers can use 01 as default for the day of birth. Hence providers return YYYY-MM-01.
  • Where only the year of birth is known, providers can use 01 as default for the day and month of birth. Hence providers return YYYY-01-01.
  • Where it has not been possible to identify a governor’s date of birth at all, providers can return a dummy date of birth of 1900-01-01.

Providers should make best efforts to capture this information for governors. Validation will be in place to monitor the use of the dummy birth dates.

Information relating to age is asked in order to monitor equality, diversity and inclusion in the higher education sector and support institutions in meeting their obligations under the Equality Act 2010.

Quality rules
Quality rules relating to this field are displayed here.
Part of
Field length10
Minimum occurrences1
Maximum occurrences1
Schema components
Element: BIRTHDTE
OwnerInformation Standards Board - Aligned Data Definitions
Version1.1
Date modified2018-04-11
Change management notesGuidance has been amended to explain how to return Governor birth dates if certain parts of the Date of Birth are not known.

Contact Liaison by email or on 01242 211144.