Staff 2017/18 - Date of birth
Fields required from institutions in All fields
Date of birth
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This field records the date of birth of staff
|Applicable to||England Northern Ireland Scotland Wales|
All date fields in the HESA Staff record must be completed using the ISO8601 format of YYYY-MM-DD.
It is expected that higher education providers (HEPs) will be able to provide a date of birth, based on the existence of a contract of employment between the HEP and the individual and/or the liability of the HEP to pay Class 1 National Insurance contributions for that individual. Consequently there is no option of a default date of birth not known for these members of staff.
A date of birth must also be returned for Governors. Where it has not been possible to confirm the exact date of birth for a governor, the date should be returned as follows:
Providers should make best efforts to capture this information for governors. Validation will be in place to monitor the use of the dummy birth dates.
Information relating to age is asked in order to monitor equality, diversity and inclusion in the higher education sector and support institutions in meeting their obligations under the Equality Act 2010.
Quality rules relating to this field are displayed here.
|Owner||Information Standards Board - Aligned Data Definitions|
|Change management notes||Guidance has been amended to explain how to return Governor birth dates if certain parts of the Date of Birth are not known.|
Contact Liaison by email or on 01242 211144.