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Staff 2017/18 - Sexual identification

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Staff 2017/18

Fields required from institutions in All fields

Sexual identification

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valid entries
Short nameSEXID

This field records the sex of the member of staff.

Applicable toEngland Northern Ireland Scotland Wales

All staff

Valid entries and labels

While the ECU recommends the use of the terms 'other' and 'prefer not to say' for people who associate with the terms intersex, androgyne, intergender, ambigender, gender fluid, polygender and genderqueer, HESA do not include a 'prefer not to say' option. HE providers should therefore provide staff with the options of Male, Female and Other. This aligns with the Student Record.

HESA are aware that providers, for the reporting requirements for the HMRC, can only state whether a person is ‘Male’ or ‘Female’. It is therefore no longer possible to ask staff one question about sex, as staff who select ‘Other’ cannot be reported to the HMRC. We would recommend that providers ask staff about sex in two separate surveys at two separate points in time to avoid any confusion.

The Equality Challenge Unit (ECU) has a number of resources relating to gathering information across the protected characteristics covered by the Equality Act 2010. These resources can be found at Equality Challenge Unit. If you have any further queries regarding equality monitoring, please email ECU at [email protected].

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Part of
Field length1
Minimum occurrences1
Maximum occurrences1
Schema components
Element: SEXID
OwnerEquality Challenge Unit (ECU)
Date modified2018-08-15
Change management notesGuidance has been amended recommending providers ask staff two separate surveys on sexual identification as only Male or Female can be returned to the HMRC.

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