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Staff record 2017/18 - Combined levels

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Version 1.0 Produced 2017-10-23

This table contains details of the combined levels in Contract.LEVELS.

Suggested HESA valid entry Title Description Purpose Reports To Staff Budget Experience
A0 1 Head of Institution - Vice-Chancellor/Principal/equivalent The most senior manager within the institution. Typical job titles: Vice-Chancellor, Principal, Chief Executive Officer. Governing body      
B0 2 Deputy Vice-Chancellor/Pro Vice-Chancellor/Chief Operating Officer/Registrar/Secretary

The highest level of appointment reporting directly to the Head of Institution with primary responsibility for the organisation's performance and strategic development.

Deputy Vice-Chancellor

Responsible for a major part of the institution's academic life. May have Pro Vice-Chancellors reporting into this role and Dean responsibilities for a specific faculty in addition to Deputy Vice-Chancellor responsibilities. Likely to deputise the Head of Institution. Applies to a handful of positions in the institution. Reports to level 1. Typical job titles: Deputy Vice-Chancellor, Vice Principal, Provost.

Pro Vice-Chancellor

Responsible for a significant part of the institution's academic life and unlike level 3 has responsibility across the institution. May have Dean responsibilities for a specific faculty in addition to Pro Vice-Chancellor responsibilities. Likely to deputise the Head of Institution. Applies to a handful of positions in the institution. Reports to level 1. Typical job titles: Pro Vice-Chancellor, Provost.

Chief Operating Officer

Responsible for or has oversight for all or most of the institution's internal professional services or administrative services functions at a strategic rather than an operational level. Usually applies to one or two positions in the institution. This role has a larger scope than a Registrar/Secretary. Reports to level 1. Typical job titles: Chief Operating Officer, Chief Financial Officer.

Registrar/Secretary

Responsible for more than one functional area at a strategic rather than operational level. May have oversight for several internal professional or administrative services of the institution. Usually applies to one or sometimes two positions in the institution. Reports to level 1. Typical job titles: University Secretary and Registrar. Although academic registrars without a university secretary function are occasionally found here, they are more commonly recorded under level 3B with job function SA (Student Support and Administration).

Level 1      
C1 3A Head/Director of major academic area Heads a major academic area where a number of schools/departments/divisions are combined into a small number of larger groupings. Has significant management and resource responsibility and will be part of the university's senior management team (although level 2 roles may meet separately as the ultimate executive decision-makers). Reports to either level 1 or 2. Probably applies to a very small number of positions in the institution and likely to be a Dean, director of a faculty or a head of an academic division. Typical job titles: Executive Dean, Dean, Head of College, Head of School. Level 1 or 2      
C2 3B Director of major function/group of functions e.g. finance, corporate services, HR Overall responsibility for matters across a major function or group of functions or defined activity. Will be part of the HEI's senior management team (although level 2 roles may meet separately as the ultimate executive decision-makers). Responsible for staff within the function or activity at a strategic rather than operational level. Has major strategic input into financial matters related to the area of activity and has influence across the institution. Reports to level 1 or 2. Typical job titles: Director of Human Resources, Director of Finance, Chief Information Officer, Director of Marketing and Corporate Communications, Director of Estates and Facilities, Academic Registrar, Director of Student Operations and Support, Director of Research and Enterprise. Level 1 or 2 Will have responsibility for staff within the function or activity at a strategic rather than operational level. Have major strategic input into financial matters related to the area of activity and have influence across the institution.  
D1 3/4A1 Head of a distinct area of academic responsibility centre size 1, e.g. head of school/division/department Heads a distinct area of academic responsibility, probably at a school or department. Manages a large unit of more than 100 staff including academic and support staff but excluding atypical staff. Has a clearly defined resource management/budgetary responsibility for an academic area. Responsible for all staff within a school/department. Unlikely to be on the senior management team, unless it is the first level of function head below the role of level 2. Reports to level 2 or 3. Typical job titles: Head of Department, Head of School, Associate Dean, Deputy Dean, (with oversight for over 100 staff). Level 2 or 3 Will have responsibility for all staff within the school/department (department Size 1 Large 100+ staff including all academic and support staff but excluding atypical staff) Has clearly defined resource management/budgetary responsibility for the academic area  
D2 3/4A2 Head of a distinct area of academic responsibility centre size 2, e.g. head of school/division/department Heads a distinct area of academic responsibility, probably at a school or department. Manages a medium-sized unit of between 51 and 100 staff including academic and support staff but excluding atypical staff. Has a clearly defined resource management/budgetary responsibility for the academic area. Responsible for all staff within the school/department. Unlikely to be on the senior management team, unless it is the first level of function head below the role of level 2. Reports to level 2 or 3. Typical job titles: Head of Department, Head of School, Director, Associate Dean (with over sight for 51 to 100 staff). Level 2 or 3 Will have responsibility for all staff within the school/department (department Size 2 Medium 51 to 100 staff including all academic and support staff but excluding atypical staff) Has clearly defined resource management/ budgetary responsibility for the academic area  
D3 3/4A3 Head of a distinct area of academic responsibility centre size 3, e.g. head of school/division/department Heads a distinct area of academic responsibility, probably at a school or department. Manages a small unit of between 1 and 50 staff including academic and support staff but excluding atypical staff. Has a clearly defined resource management/budgetary responsibility for the academic area. Responsible for all staff within the school/department. Unlikely to be on the senior management team, unless it is the first level of function head below the role of level 2. Reports to level 2 or 3. Typical job titles: Head of Department, Head of School, Director, Associate Dean (with oversight for 1 to 50 staff). Level 2 or 3 Will have responsibility for all staff within the school/department (department Size 3 Small 1-50 staff including all academic and support staff but excluding atypical staff) Has clearly defined resource management/ budgetary responsibility for the academic area  
E1 4A Head of a subset of an academic area/director of a small centre Heads a subset of a division/department/school (e.g. subject discipline group) or research group. Alternatively could have cross school/departmental responsibilities. Line manages staff within the area of activity and may have delegated responsibility for budget setting and management within the area of activity. Reports to level 3 or 3/4. Such posts may include professors who head departments/research centres. Typical job titles: Director, Divisional Leader, Deputy Head, Associate Dean. Level 3 or 3/4 Will be responsible for staff within the area of activity May have delegated responsibility for budget setting and management within the area of activity  
E2 4B Senior function head Responsible for a complete function or activity below Senior Management Team level but will be part of the management team for the overall function. Has responsibility for budget setting and management within the function and has responsibility for staff within the function or activity. Reports to level 2 or 3. Typical job titles: Deputy Director of Human Resources, Head of Faculty Finance, Head of Infrastructure Management, Head of Marketing, Assistant Director of Estates, Head of Research Support. Level 2 or 3   Have responsibility for budget setting and management within the function and has responsibility for staff within the function or activity.  
F1 5A Professor Senior Academic appointments which may carry the title of Professor but which do not have departmental line management responsibilities.        
F2 5B Function head Full managerial responsibility for one or more activities and provides input into policy formation for those activities. Responsible for staff within the area of activity. Has delegated responsibility for budget setting and management within an area of activity. Reports to level 3 or 4. Typical job titles: Human Resources Manager (Reward), Finance and Planning Manager, Head of Networks, Head of Market Insights. Level 3 or 4   Have delegated responsibility for budget setting and management within an area of activity.  
I0 Level I Non-Academic Staff Section Manager
Senior Lecturer (pre 92)
Principal Lecturer (post 92)
Reader
Principal Research fellow
To be responsible for the day-to-day management of a significant professional service unit, activity, department or project, with specifically identified responsibilities. Includes academic subject specialists, academic programme coordinators and/or academic staff with high level expertise/knowledge. Function Head May have responsibility for one or more Team Leaders (Level J). May conduct appraisals and objective setting. Has responsibility for day-today management of section/project. May have responsibility for department budgets. Provides expert/specialist advice. Fully experienced in the day-to-day management of a section, department or project.
J0 Level J Section/Team Leader (Professional, Technical, Administrative)
Lecturer B(pre- 92)
Senior Lecturer (post 92)
Senior Reseach Fellow
To be responsible for the day-to-day management of a team of staff. Specialists with experience or seniority but limited management responsibility may be found at this level. In the case of academic staff there may be no responsibility for staff or budgets but substantial responsibility for students. Section Manager (level I), Function Head (5B) Has supervisory responsibility for a team of experienced staff (level K or below). Mentor, may be responsible for appraisals. May have day-to-day responsibility for the team budget. Specialists with experience but limited mgmt responsibility may be found at this level.
K0 Level K Senior Professional/ Technical/Staff
Lecturer A(pre-92)
Lecturer (post-92)
Research fellow
Researcher/senior research assistant
Teaching fellow
To operate at an experienced, professional level in a single area of work without supervision. Likely to be responsible for less experienced staff at level L and below and may co-ordinate the activities of a team. In the case of academic staff there may be no responsibility for staff or budgets but significant responsibility for students. Section Manager (level I) or Section/Team Leader (level J) Likely to have responsibility for staff who are first-line managers or supervisors, maybe a 'mentor'. May have day-to-day responsibility for the team budget. Fully qualified, or with equivalent experience, likely to have operated at a lower level for some time prior to promotion to this level.
L0 Level L Professional/ Technical/ Senior Administrative Staff
Research Assistant
Teaching Assistant
To operate as a fully competent professional within a single area of work with minimal supervision. This is a standard 'Officer' level. For academic jobs this is an assistant or instructor role. In some professional areas this would be the expected entry level. Senior Professional Staff (K) or Team Leader (Level J) May lead a small team or offer advice and guidance to less experienced or trainee staff. None Professionally qualified with experience usually in excess of 2 years.
M0 Level M Assistant Professional Staff
Administrative Staff
Typically an entry level professional, working under instruction from others within a defined area of work. May be part-qualified in an appropriate professional discipline. May supervise/assist/guide less experienced administrative staff. Senior Professional Staff (Level K) or Team Leader (Level J) Normally works under direct supervision of more experienced staff within well-defined limits. None None Relevant experience, usually more than 12 months.
N0 Level N Junior Administrative Staff
Clerical Staff
Technician/Craftsmen
Operative
Normally working under closer supervision than level M staff but experienced in specific areas of job role. Responsibility mainly for performing a range of simple, routine tasks within basic procedures and under regular supervision. May be a school leaver, trainee or modern apprentice. Would not cover academic roles Professional Staff (Level L) or Senior Professional Staff (Level K) None None Entry level, usually less than 12 months experience.
O0 Level O Routine Task Provider Carrying out a range of simple tasks within a defined routine and where guidance is readily available/ under regular supervision. Some planning and organising of own workload will typically be required (largely around the timing and sequencing of assigned tasks to make sure deadlines are met). Supervisory staff at a more senior level. None None Unnecessary
P0 Level P Simple Task provider Carrying out simple and/or repetitive tasks under close supervision, typically supporting students and staff often as part of a team engaged in the same tasks. These tasks and routines are generally simple and repetitive and are closely supervised. Supervisory staff at a more senior level. None None Unnecessary

HESA has formally gained permission to use these level descriptors, copyright for which lies with UCEA and its commercial partner XpertHR.


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