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XINSTG01_3.15.3

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Field description Field abbreviation Field version Field length Field type
Region of higher education provider XINSTG01 3.15.3 1 Char

Valid entries

Code Label
A North East
B North West
D Yorkshire and The Humber
E East Midlands
F West Midlands
G East of England
H London
J South East
K South West
W Wales
X Scotland
Y Northern Ireland

Dependent fields

  • none

Depend upon fields

  • UKPRN

Additional information

This field presents a region of location using the postcode (unit level) of the higher education provider's (HEP) administrative centre. Region in this context are the nine England regions (formerly Government Office Region) and codes for Wales, Scotland and Northern Ireland. Lookup tables derive region using Office for National Statistics (ONS) data.

The allocation of a HEP to a geographical region relates only to its administrative centre. There may be students registered at a HEP who are studying in regions other than that of the administrative centre.

This field derives the Open University to South East. Although the Open University teaches throughout the UK, their administrative centre is located in South East England. In HESA analyses the Open University is often displayed separately.

The HESA Data Management STATIC_DATA.INSTHQPC_LOOKUP lookup table is updated with the Office for National Statistics Postcode Directory (ONSPD) in November, May and August each reporting year. However, HESA would not expect the Region allocated to a particular HEP to be reported differently within a HESA reporting year. Consequently this specification is updated only once per reporting year to coincide with the August ONSPD, with the suffix '_(Y2)AUG'.

Analysis of Region for Graduate Outcomes is carried out by linking to XINSTG01 in the Student record (Cyy051) or AP student record (Cyy054) as appropriate.

The August ONSPD update is used to ensure that all postcodes valid in a reporting period can be validated during submission. The static data postcode lookup tables provided by Data Management are updated with the August ONSPD when it becomes available, in addition to the November and May postcodes used for the early and full systems.

Technical Specification

Please note: In the following specification, the table suffix '_(Y2)AUG' refers to a year-specific reference derived from the reporting year. For 2013/14, Y1 is 13 and Y2 is 14, thus for 2013/14 the table suffix would be 14AUG, and for 2014/15 the suffix would be 15AUG, and so on.

The HESA Data Management STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG table is created as part of the processing of the ONS postcode data loaded into Oracle. It uses the value for main campus postcode from the HESA Contacts database.

All valid UKPRNs (UK Provider Reference Numbers) must be added to the HESA Data Management STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG lookup table in Oracle.

1. Where the UKPRN is found in the STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG F_UKPRN column, then STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG F_GOR is returned as XINSTG01.

2. Where the UKPRN is not found in STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG F_UKPRN column, then return Null as XINSTG01. This is an error, highlighting that a value in the collection's UKPRN field is not contained in the STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG lookup table's F_UKPRN column. This is designed so the derived function does not fail. Nulls are to be identified at impossible values testing to flag the issue to HESA's Data Management team.

STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG lookup table consists of 9 columns:
Column Description
F_HHESA HESA higher education provider identifier
F_OPOSTCODE Full postcode of higher education provider HQ
F_XDOMUC01 County/unitary authority of higher education provider
F_GOR Region of higher education provider
F_CTRY Country of higher education provider
F_CTRY_ISO Country of higher education provider (2-letter ISO-3166-1 format)
F_UKPRN UK Provider Reference Number
F_XPROVTYPE01 Flag to identify the the type of provider e.g HEI or AP
F_XPARTCAT01 Flag to identify the groups of collections to which a provider submits data
UKPRN (as submitted in each collection) XINSTG01
1. Found in STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG.F_UKPRN STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG. F_GOR
2. Not found in STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG.F_UKPRN Null

Revision history

Date Version Notes
2015-02-12 3.15.3 Technical specification updated to describe the STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG lookup table correctly due to further changes made to the contents. The 'F_PROVIDER' field has been replaced with F_XPROVTYPE01 and F_XPARTCAT01. These fields are not used in the derivation of XINSTG01.
2014-10-16 3.15.2 Additional information section amended to allow for the use of this field in the Cyy054 AP student record. Technical specification updated to describe the STATIC_DATA.INSTHQPC_LOOKUP_(Y2)AUG lookup table correctly in light of changes made to the contents.
2014-08-27 3.15.1 Higher education provider (HEP) name change applied to field. Subsequent long name change.
2013-09-30 3.14.2 Table suffixes changed to be non-year specific, with explanatory sentence added.
2013-02-06 3.14.1 Updated for new version of lookup 13AUG. Reference to XUKPRN01 in yy025 changed to UKRPN, as this field is now collected rather than derived. Second row added to Technical specification: Where the UKPRN value is not found in INSTHQPC_LOOKUP_yyAUG F_UKPRN column, return Null as XINSTG01 as an error - rather than allowing the function to fail.
2012-04-12 3.13.2 Field description changed to 'Region of institution location' and reference to 'Government Office Region' changed to 'Region' following ONS policy change. No change to function or valid entries.
2012-02-09 3.13.1 Updated for new version of lookup table 12AUG. Reference to NSPD updated to ONSPD.
2011-04-13 3.12.2 Updated to clarify UKRPN for Cyy031.
2011-04-13 3.12.1 Updated for new lookup table 11AUG.
2011-01-31 3.11.1 Updated for new lookup table 11MAY.
2010-10-01 3.10.2 yy042 added to technical specification header. No change to function.
2010-06-23 3.10.1 Error handling clarified for circumstances where value not found in lookup table. Change to function required to handle.
2010-05-07 3.9.2 Typo corrections to Technical specification (XINSTC01 column corrected to XINSTG01 and F_CTRY to F_GOR) - No change required to function.
2010-04-12 3.9.1 Using new lookup table - 10MAY.
2009-10-01 3.8.1 Technical specification amended to reflect that Cyy031 uses UKPRN from 2008/09.
2009-07-16 3.7.2 Removed yy018 from XUKPRN01 list as XINSTG01 not created for DLHE. Note added to Additional information for analysis of GOR from DLHE record.
2009-06-10 3.7.1 Valid entry label D changed to Yorkshire and The Humber, G to East of England to match ONS description.
2009-03-11 3.6.1 Using new lookup table - 09MAY. More comprehensive explanation of specification provided for return to institutions. Field type added.
2008-10-15 3.5.3 Remove superfluous semicolons from valid entry list.
2008-10-14 3.5.2 Clarification of reporting period updates – once per reporting year using yyMAY.
2006-02-21 3.3.1 Using new lookup table - May 2006. Table INSTHQPC_LOOKUP_06MAY not yet created as at 21 February 2006.
2005-01-06 3.1.1 Using new lookup table source and different valid entry codes.
2004-03-01 2.2.1 Code modified to use updated lookup table (R36); 2004-02-25.
2003-02-11 2.1.1 Code modified to use updated lookup table (R34). Code 4 not used.
2002-05-13 1.2.2 Specification change – new column added to lookup table.
2001-09-20 1.2.1 Code modified to use updated lookup table (R32).
2000-03-16 1.1.1 Created.
1994-01-01 3.5.1 Using new lookup table - May 2008. Clarified source of lookup.
1994-01-01 3.4.1 Using new lookup table - May 2007.
1994-01-01 3.2.1 Using new lookup table - May 2005.

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