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This table lists changes and additions to the record specification and supporting documentation.

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Element Element version Notes Version Type of change  
Data Collection Schedule 1.1 The sign-off deadline has been moved from the 2 November to 6 November 2018. Version 1.9 (2018-10-19) Documentation  
QualificationsOnEntry.QUALTYPE 1.4 QUALTYPE valid entries 6A, 6E, 6F, 5X and 6D have been removed and replaced with valid entries T2, T4, SX, T1 and T3, respectively. QUALTYPEs SZ and SY have also been added. Version 1.8 (2018-09-07) Valid Field Schema  
Derived field specifications n/a XTPOINTS has been updated, detailed more fully in the specification. Version 1.8 (2018-09-07) Field  
Derived field specifications n/a XTPOINTS has been updated, detailed more fully in the specification. Version 1.7 (2018-08-21) Field  
File structures for data supply files 1.1 PMUKPRN has been removed as a field that is supplied as part of the data supply files. Version 1.7 (2018-08-21) Documentation  
File structures for FE qualification aims report 1.0 This page has been added to the manual. Version 1.7 (2018-08-21) Documentation  
Further guidance on reporting qualifications on entry 1.1 This page has been updated in light of recent qualifications being added to the XTPOINTS appendix. Version 1.7 (2018-08-21) Guidance Documentation  
Instance.DHFUND 1.1 Guidance has been updated to clarify that code 998 should be returned for students who do not recieve funding through the NHS. Version 1.7 (2018-08-21) Field Guidance  
Instance.FUNDCODE 1.1 Guidance updated to reference Research England alongside Office for Students. Version 1.7 (2018-08-21) Guidance Field  
Instance.INITIATIVES 1.3 Guidance updated to clarify that Initiatives X should be returned when students have received funding from the Degree Apprenticeships Development Fund. Version 1.7 (2018-08-21) Guidance Field  
C17051DataTypes.xsd n/a The restrictions for TREFNO have now been added to the C17051datatypes.xsd schema instead of having them in the c17051.xsd Version 1.6 (2018-06-29) Schema  
Derived field specifications n/a XTPOINTS has been updated, detailed more fully in the specification. Version 1.6 (2018-06-29) Field  
EntryProfile.QualificationsOnEntry 1.1 The coverage has been updated to remove P80 from the list of QUALENT3 codes the information should be returned for, as this re-appeared in error. Version 1.6 (2018-06-29) Coverage Entity  
File structures for data supply files 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.6 (2018-06-29) Documentation  
File structures for Expected instance population (HE and FE) 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.6 (2018-06-29) Documentation  
File structures for HE continuity reports A, B and C 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.6 (2018-06-29) Documentation  
File structures for FE continuity reports A, B and C 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.6 (2018-06-29) Documentation  
File structures for National Student Survey (NSS) 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.6 (2018-06-29) Documentation  
File structures for postgraduate research (PGR) student collaborative provision 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.6 (2018-06-29) Documentation  
File structures for Unistats 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including any changes since the 2016/17 collection. Version 1.6 (2018-06-29) Documentation  
Instance.ITTSCHMS 1.2 Guidance added to note that providers should correctly record where a student has previously completed a SKE course or is currently on a course containing a SKE element. Version 1.6 (2018-06-29) Guidance Field  
Instance.YEARPRG 1.2 Guidance updated to clarify that, for postgraduate research students, YEARPRG should not increment during a writing-up perod. Instance.YEARSTU will still increment on the anniversary of the Instance.COMDATE. Version 1.6 (2018-06-29) Guidance Field  
Instance.FEEREGIME 1.2 Guidance added under the 'Providers in England' section to note that this field does not need to be returned for students undertaking a funded Apprenticeship standard from 1 May 2017. Version 1.6 (2018-06-29) Guidance Field  
LearningDeliveryFAM.LEARNDELFAMFROM 1.1 The guidance has been updated to note that where LearningDeliveryFAM.LEARNDELFAMTYPE = ACT, this field must be completed. Version 1.6 (2018-06-29) Guidance Field  
REFData.UOA2014 1.2 Additional guidance added to the notes section, clarifying that where a student is supervised by one member of staff and the staff member changes, the UoA should be updated to reflect the student's new supervisor. Version 1.6 (2018-06-29) Field Coverage  
Student.ETHNIC 1.2 The guidance has been updated, noting that Apprenticeship students returned as part of the Student record (and do not also generate an ILR) can use code 10 'White'. Version 1.6 (2018-06-29) Field Coverage  
Derived field specifications n/a The XTPOINTS appendix has been updated with a number of new tariffable qualifications, following confirmation from UCAS. First release of the processing field specifications for credibility reporting for this collection. Version 1.5 (2018-04-26)  
File structure for Graduate Outcomes survey population file 1.0 First issue of this document for 2017/18, linked from 'File structures for downloadable files' under 'Submission process and quality assurance', including removal of DLHE derived fields with Graduate Outcomes equivalents. Version 1.5 (2018-04-26) Schema  
Further guidance about FE field requirements for Apprenticeship Frameworks and Apprenticeship Standards 1.1 Guidance added to note that if you are generating an ILR file, where an apprentice achieves any component qualification during their apprenticeship standard or framework, this will need to be recorded each time you return the student to the ILR until the completion/ending of the whole apprenticeship. Version 1.5 (2018-04-26) Guidance Documentation  
Further guidance about returning Early Years Initial Teacher Training (EYITT) programmes 1.0 The document has been revised to reflect the changes to the data items that are used to identify the different EYITT routes. Version 1.5 (2018-04-26) Guidance Documentation  
Further guidance about returning DfE programmes (excluding EYITT) 1.0 The document has been updated to include Undergraduate Opt-In as a HEIDMS programme type. Version 1.5 (2018-04-26) Guidance Documentation  
Instance.GROSSFEE 1.1 Guidance has been added to clarify that this field is required or all students not applying for student finance, but doesn't need to be returned for students undertaking an Apprenticeship standard or an apprenticeship framework from 1 May 2017. Version 1.5 (2018-04-26) Field Guidance  
QualificationsOnEntry.QUALGRADE 1.4 Addition of new valid entries, to align with UCAS: A*NC, A*P, AP, ANC, BNC, BP, CNC, CP, D#NC, D#P, DP, D24P18P3, D42M0P0, D9M21P3, DNC, E#P, ENC, F2, F3, F4, F5, H8, O5, O6, O7, O8, U#NC, U#P, UNC, UP, XNC, and XP. Removal of valid entries 'No known grade.' and 'No overall grade.'. Version 1.5 (2018-04-26) Valid Field Schema  
Student.ORCID 1.1 Guidance added to clarify that X is a valid value. Version 1.5 (2018-04-26) Field Guidance  
Course.MSFUND 1.1 Guidance added to clarify how to return the field for new and continuing students in light of the removal of NHS bursaries in England. Version 1.4 (2018-02-22) Field Guidance  
Course.REGBODY 1.1 Guidance updated to clarify that codes 02 and 07 should not be used by providers in England, Wales and Northern Ireland. In addition, providers in Wales and Northern Ireland should not use code 06. Version 1.4 (2018-02-22) Field Guidance  
Course.TQSSUB 1.1 Valid entry 380 Psychology added to the field. Version 1.4 (2018-02-22) Field Valid Schema  
Derived field specifications n/a First release of the derived field specifications for this collection, added under the 'Data specification' section. Version 1.4 (2018-02-22)  

EntryProfile.POSTCODE
Instance.RSNEND
Student.DISABLE
Student.ETHNIC
Student.TTPCODE

1.1 The coverage statements have been revised to remove REDUCEDI = 07 following this valid entry's removal. Version 1.4 (2018-02-22) Field Coverage  
Further guidance on reporting qualifications on entry 1.0 Document rolled on for 2017/18 and updated to align with the most recent changes to coding frames introduced by UCAS. Version 1.4 (2018-02-22) Documentation  
Instance.FEOUTCOME 1.1 The label for valid entry 1 has changed from 'Achieved (non AS-level aims)' to 'Achieved'. Version 1.4 (2018-02-22) Field Valid  
Instance.INITIATIVES 1.2 Guidance updated to clarify that when Initiatives K has been returned and a PROGTYPE exists, it must be coded as either 20, 21, 22, 23 or 25. Also updated to clarify that when code X has been returned then code K must also exist in the same instance. Version 1.4 (2018-02-22) Guidance Field  
Instance.ITTPHSC 1.2 The coverage statements have been revised to remove REDUCEDI = 07 following this valid entry's removal. Version 1.4 (2018-02-22) Field Coverage  
Instance.ITTSCHMS 1.1 Addition of valid entries 7 'Previously completed a subject knowledge enhancement (SKE) course' and 8 'Currently on a course with subject knowledge enhancement (SKE) as a requirement' to re-align with the ITT field. Version 1.4 (2018-02-22) Valid Field Schema  
Instance.MODE 1.1 Guidance updated to clarify that for ILR generation purposes, it is a requirement to include the programme aim and all associated component aims. Version 1.4 (2018-02-22) Field Guidance  
Instance.NHSEMP 1.1 Valid entries and labels have been aligned with codes published by NHS Digital. Addition of valid entries 14J, 14K, 14L, 14M, 14N, 14P, 14Q, 14R, 14T, 14V, 14W, 14X, 14Y, 15A, R0A and R1L. Labels updated for 01H, 01K, 02M, 04H, 10N, 7A4, 7A5, 7A6, RA9, RBN, RD8, RDR, RGN, RKE, RMP, RP5, RQ3, RT3, RTH, RTV, RW4, RXV, RY7, RYW, T1150, TAD and TAH. Version 1.4 (2018-02-22) Field Valid Schema  
Instance.PROGTYPE 1.1 Guidance updated to clarify that when PROGTYPE is either 20, 21, 22, 23, or 25 then INITIATIVES must be coded as K- Higher Apprenticeships. Version 1.4 (2018-02-22) Guidance Field  
Instance.SPLENGTH 1.1 Guidance added around how to return SPLENGTH and YEARPRG for students on top-up courses. Version 1.4 (2018-02-22) Guidance Field  
Instance.YEARPRG 1.1 Guidance updated to clarify how YEARPRG should be returned for direct entrants to a later year of a course. Version 1.4 (2018-02-22) Guidance Field  
ITTPlacement.PLMNTSCH 1.1 The notes section has been updated to replace the Edubase link with the correct Get information about schools link. Version 1.4 (2018-02-22) Notes Field  
QualificationsAwarded.TQGSUB 1.1 Valid entry 380 Psychology added to the field. Version 1.4 (2018-02-22) Field Valid Schema  
QualificationsOnEntry.QUALGRADE 1.3 Addition of new valid entries, to align with UCAS: 46, 58, 59, 60, 61, 62, 63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78, 79, 80, 81, 82, 83, 84, 85, 86, 87, 88, 89, 90, 91, 92, 93, 94, 95, 96, HM, No overall grade., No known grade., O1, O2, O3, O4, and R. Version 1.4 (2018-02-22) Valid Field Schema  
QualificationsOnEntry.QUALTYPE 1.3 Addition of new valid entries, following confirmation of their availability for 2017/18 from UCAS. New valid entries: 1D, 9E, 9F, 9G, 9H, 9K, 9L, 9M, 9N, 9V, 9W, 9X, 9Y, AM, AU, C3, C4, C5, C6, C7, C8, C9, CH, CT, CU, CV, D1, DB, DC, DD, DE, DF, DG, DH, DI, DJ, DK, DL, DM, DN, DO, DP, DQ, DR, DS, DT, DU, DV, DW, EN, FT, I5, I6, I7, I8, I9, IM, IU, IV, IY, IZ, J1, J2, J3, J4, J5, J6, J7, J8, J9, JA, JB, JC, JD, JE, JF, JG, JH, JJ, JK, JL, JM, JN, JP, JQ, JR, JS, JT, JU, JV, JW, JX, JY, JZ, LF, LG, LH, LI, LJ, LK, LL, LM, LN, LP, LQ, LR, LS, LT, LU, LV, LW, LX, LY, LZ, M1, M2, M3, M4, M5, M9, MA, MQ, MR, MV, MW, MX, MY, MZ, NV, NW, NX, NY, NZ, PZ, Q1, Q2, Q3, Q4, Q5, Q6, Q7, Q8, Q9, QA, QB, QC, QD, QE, QF, QG, QH, RE, RN, RW, S9, U5, U1, U2, U3, U4, V, V2, V3, V4, V5, V6, VJ, VK, VL, VM, VN, VP, VQ, VR, VS, VT, VU, VV, VW, VX, VY, WE, WM, WN, WP, WQ, WT, WV, WW, WX, W9, WG, WH, WR, WU, WY and WZ. Guidance has also been updated to clarify that FY will soon not be processed by UCAS as it is not representative of a single qualification and alternative QUALTYPE codes have been provided. Version 1.4 (2018-02-22) Valid Field Schema  
Specification of the UCAS data for HESA (*J) 2017/18 1.0 This document has been added under 'UCAS data for HESA transaction'. The specification describes the file sent to HE providers who subscribe to UCAS, which may be used to aid in the submission of their HESA return. Version 1.4 (2018-02-22) Documentation  
Student.RELBLF 1.1 Guidance has been added to clarify that Code 99 has been added only for continuing students to avoid re-surveying students and it is intended this valid entry will be removed in the future. Version 1.4 (2018-02-22) Field Guidance  
QualificationsOnEntry.QUALTYPE 1.2 QUALTYPE valid entries 4U, 4V, 4W, 4X, 4Y, 4Z, and 5A have been removed and replaced with valid entries RP, RQ, RR, RS, RT, RU, and RV. Version 1.3 (2018-01-11) Field Valid Schema  
InstancePeriod.LOCSDY 1.1 Guidance added to reinforce that Code S should only be used when the majority of the course is studied outside of the UK. Version 1.3 (2018-01-11) Guidance Field  

Instance.ITTAIM
Instance.ITTPHSC
Instance.ENTRYRTE

1.1 The coverage statements have been updated to remove Course.TTCID valid entry Q Early Years Initial Teacher training. Version 1.3 (2018-01-11) Coverage Field  
Reduced returns 1.1 Student.RELBLF is now mandatory for all students and has therefore been added to the applicable reduced returns tables. Version 1.3 (2018-01-11) Documentation  
Course.CLSDCRS 1.1 The description and guidance have been updated to clarify closed courses. Version 1.2 (2017-11-30) Guidance Notes Field  
EntryProfile.DOMICILE 1.1 Information in braces removed from the following valid entry labels: Ã…land Islands {Ahvenamaa}, Congo (Democratic Republic) [Congo (The Democratic Republic of the)] {formerly Zaire}, France {includes Corsica}, Italy {Includes Sardinia, Sicily}, Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}, Portugal {includes Madeira, Azores}, Spain {includes Ceuta, Melilla}. This information has been moved into the guidance. Version 1.2 (2017-11-30) Valid Field Guidance  
Instance.FEEREGIME 1.1 The coverage for providers in England has been updated to state that instances where (Instance.PROGTYPE is not 25) and (Instance.FUNDMODEL is not 36) should be returned. Version 1.2 (2017-11-30) Coverage Field  
Instance.INITIATIVES 1.1 Removal of valid entry E 'Postgraduate Support Scheme (Office for Students)' as this programme no longer exists. Guidance updated accordingly. Version 1.2 (2017-11-30) Valid Guidance Field Schema  
Instance.MSTUFEE 1.1 Additional guidance added to the notes section, clarifying how School Direct salaried students and School Direct tuition fee students should be returned. Version 1.2 (2017-11-30) Notes Guidance Field  
Instance.PARTNERUKPRN 1.1 The guidance has been amended to reflect changes made to the ILR specification. Version 1.2 (2017-11-30) Notes Guidance Field  
Institution.ILRGEN 1.1 Additional guidance added to the notes section, clarifying that the ILR output file is a data processing service only provided where the terms set out within Institution.ILRGEN have been accepted. Version 1.2 (2017-11-30) Notes Guidance Field  
Mobility.MOBLOCA 1.1 Information in braces removed from the following valid entry labels: Ã…land Islands {Ahvenamaa}, Congo (Democratic Republic) [Congo (The Democratic Republic of the)] {formerly Zaire}, France {includes Corsica}, Italy {Includes Sardinia, Sicily}, Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}, Portugal {includes Madeira, Azores}, Spain {includes Ceuta, Melilla}. This information has been moved into the guidance. Version 1.2 (2017-11-30) Valid Field Guidance  
QualificationsOnEntry.QUALGRADE 1.1 Addition of new valid entries, following confirmation of their availability for 2017/18 from UCAS. New valid entries: 1%, 2%, 3%, 4%, 5%, 6%, 7%, 8%, 9%, 10%, 11%, 12%, 13%, 14%, 15%, 16%, 17%, 18%, 19%, 20%, 21%, 22%, 23%, 24%, 25%, 26%, 27%, 28%, 29%, 30%, 31%, 32%, 33%, 34%, 35%, 36%, 37%, 38%, 39%, 40%, 41%, 42%, 43%, 44%, 45%, 46%, 47%, 48%, 49%, 50%, 51%, 52%, 53%, 54%, 55%, 56%, 57%, 58%, 59%, 60%, 61%, 62%, 63%, 64%, 65%, 66%, 67%, 68%, 69%, 70%, 71%, 72%, 73%, 74%, 75%, 76%, 77%, 78%, 79%, 80%, 81%, 82%, 83%, 84%, 85%, 86%, 87%, 88%, 89%, 90%, 91%, 92%, 93%, 94%, 95%, 96%, 97%, 98%, 99%, 100%, 4.5, 5.5, 6, 13, 14, *p, 16+, A*p, Second Tier, Third Tier, Top Tier, D0M0P45, D0M12P33, D0M15P30, D0M18P27, D0M21P24, D0M24P21, D0M27P18, D0M30P15, D0M33P12, D0M36P9, D0M39P6, D0M3P42, D0M42P3, D0M45P0, D0M6P39, D0M9P36, D3M0P42, D3M12P30, D3M15P27, D3M18P24, D3M21P21, D3M24P18, D3M27P15, D3M30P12, D3M33P9, D3M36P6, D3M39P3, D3M3P39, D3M42P0, D3M6P36, D3M9P33, D6M0P39, D6M12P27, D6M15P24, D6M18P21, D6M21P18, D6M24P15, D6M27P12, D6M30P9, D6M33P6, D6M36P3, D6M39P0, D6M3P36, D6M6P33, D6M9P30, D9M0P36, D9M12P24, D9M15P21, D9M18P18, D9M21P15, D9M24P12, D9M27P9, D9M30P6, D9M33P3, D9M36P0, D9M3P33, D9M6P30, D9M9P27, D12M0P33, D12M12P21, D12M15P18, D12M18P15, D12M21P12, D12M24P9, D12M27P6, D12M30P3, D12M33P0, D12M3P30, D12M6P27, D12M9P24, D15M0P30, D15M12P18, D15M15P15, D15M18P12, D15M21P9, D15M24P6, D15M27P3, D15M30P0, D15M3P27, D15M6P24, D15M9P21, D18M0P27, D18M12P15, D18M15P12, D18M18P9, D18M21P6, D18M24P3, D18M27P0, D18M3P24, D18M6P21, D18M9P18, D21M0P24, D21M12P12, D21M15P9, D21M18P6, D21M21P3, D21M24P0, D21M3P21, D21M6P18, D21M9P15, D24M0P21, D24M12P9, D24M15P6, D24M18P3, D24M21P0, D24M3P18, D24M6P15, D24M9P12, D27M0P18, D27M12P6, D27M15P3, D27M18P0, D27M3P15, D27M6P12, D27M9P9, D30M0P15, D30M12P3, D30M15P0, D30M3P12, D30M6P9, D30M9P6, D33M0P12, D33M12P0, D33M3P9, D33M6P6, D33M9P3, D36M0P9, D36M3P6, D36M6P3, D36M9P0, D39M0P6, D39M3P3, D39M6P0, D42M0P3, D42M3P0, and D45M0P0. Version 1.2 (2017-11-30) Valid Field Schema  
QualificationsOnEntry.QUALSBJ 1.1 Addition of new valid entries, following confirmation of their availability for 2017/18 from UCAS. New valid entries: 10D, 10P, 11U, 13M, 13P, 14E, 14M, 14P, 15E, 15M, 17G, 18A, 18I, 18T, 19A, 19E, 19P, 20E, 20P, 21E, 22P, 22S, 24F, 24H, 26H, 32V, 44C, 45H, 46C, 46E, 47E, 48C, 49C, 63H, 71C, 71E, 72C, 79E, 87P, 91C, 96E, 99C, A04, A07, A48, A56, A57, A58, AWB, B30, B64, B65, B67, B70, B71, B72, B73, B74, B75, B76, B95, C59, C63, C72, C73, C74, C75, C77, C78, D03, D67, D69, D70, D71, E06, E08, E50, E57, E99, F26, F27, F28, F29, F51, F60, G46, H68, H69, H70, H75, I33, I35, I50, L53, L54, L60, L99, M02, M03, M04, N19, N22, N70, O33, P26, P27, P28, P36, P98, Q20, R18, R29, S46, S47, S68, S70, SCC, T29, W18, W50, and Y20. Version 1.2 (2017-11-30) Valid Field Schema  
QualificationsOnEntry.QUALTYPE 1.1 Addition of new valid entries, following confirmation of their availability for 2017/18 from UCAS. New valid entries: 1F, 1G, 1H, 1J, 1K, 1L, 1M, 1P, 1Q, 1R, 1S, 1T, 1U, 1V, 1X, 1Y, 1Z, 2A, 2D, 2E, 2F, 2G, 2H, 2I, 2J, 2K, 2L, 2M, 2N, 2P, 2Q, 2R, 2S, 2T, 2U, 2V, 2W, 2X, 2Y, 2Z, 3A, 3D, 3E, 3F, 3G, 3H, 3I, 3J, 3K, 3L, 3M, 3N, 3P, 3Q, 3R, 3S, 3T, 3U, 3V, 3W, 3X, 3Y, 3Z, 4A, 4D, 4E, 4F, 4G, 4H, 4I, 4J, 4K, 4L, 4M, 4N, 4P, 4Q, 4R, 4S, 4T, 4U, 4V, 4W, 4X, 4Y, 4Z, 5A, 5D, 5E, 5F, 5G, 5H, 5I, 5J, 5K, 5L, 5M, 5N, 5P, 5Q, 5R, 5S, 5T, 5U, 5V, 5W, 5X, 6A, 6D, 6E, 6F, 6G, 6H, 6I, 6J, 6K, 6L, 6N, 6P, 6Q, 6R, 6S, 6T, 9E, 9F, 9G, 9H, 9K, 9L, 9M, 9N, 9V, 9W, 9X, 9Y, AM, AU, C3, C4, C5, C6, C7, C8, C9, CH, CR, CT, CU, CV, CX, CY, CZ, D2, D4, D5, D9, DB, DC, DD, DE, DF, DG, DH, DI, DJ, DK, DL, DM, DN, DO, DP, DQ, DR, DS, DT, DU, DV, DW, DX, DY, DZ, E5, E6, E7, E8, E9, EC, EG, EH, EJ, EK, EV, IM, MQ, MR, MV, MW, MX, MY, MZ, NV, NW, NX, NY, NZ, PZ, Q1, Q2, Q3, Q4, Q5, TZ, U1, U2, U3, U4, UE, UF, UK, UL, UM, UN, UP, UQ, UR, UT, UU, UV, UW, UX, UY, UZ, V3, V4, V5, V6, V7, V8, V9, VB, VD, VE, VG, VH, VJ, VK, VL, VM, VN, VP, VQ, VR,VS, VT, VU, VV, VW, VX, VY, VZ, WM, WN, WP, WQ, WT, WV, WW, WX, and X3. Version 1.2 (2017-11-30) Valid Field Schema  
REFData.UOA2014 1.1 Additional guidance added to the notes section, clarifying that where one or more of these supervisors is not employed by the reporting provider, and the student is not part of a formal collaborative arrangement to provide doctoral research training, their contribution should be ignored when determining the proportional split across UoAs. Version 1.2 (2017-11-30) Guidance Field  
Student.NATION 1.1 Information in braces removed from the following valid entry labels: Congo (Democratic Republic) [Congo (The Democratic Republic of the)] {formerly Zaire}, France {includes Corsica}, Italy {Includes Sardinia, Sicily}, Occupied Palestinian Territories [Palestine, State of] {formerly West Bank (including East Jerusalem) and Gaza Strip}, Portugal {includes Madeira, Azores}, Spain {includes Ceuta, Melilla}. This information has been moved into the guidance. Version 1.2 (2017-11-30) Guidance Valid Field  
Coverage of the record 1.1 The coverage of the record has been updated for Students who leave shortly after registering, clarifying that students who are undertaking an apprenticeship must also be returned if they have left within two weeks. A full return is required for these students. Version 1.2 (2017-11-30) Coverage  
Further guidance about FE field requirements for Apprenticeship Frameworks and Apprenticeship Standards 1.1 The guidance and table have been amended to reflect changes made to the ILR specification. Version 1.2 (2017-11-30) Documentation Guidance  
HESA XML data entry tool n/a The data entry tool has been included under the 'Submission process and quality assurance' section. This facilitates the manipulation and generation of XML for submission to HESA. Version 1.2 (2017-11-30) Documentation  
How to use the HESA XML data entry tool 1.0 A user guide for the HESA XML data entry tool has been included under the 'Submission process and quality assurance' section. This describes the HESA XML data entry tool and how to use it. Version 1.2 (2017-11-30) Documentation  
Quality rules n/a The quality rules web page, describing the validation which enforces the quality of the submitted data, has been included under the 'Submission process and quality assurance' section. Version 1.2 (2017-11-30) Documentation  
Data collection schedule (Apprenticeship Standards students) 1.1 A link to the Data Processing Agreement has been added to the Data collection schedule (Apprenticeship Standards). Version 1.2 (2017-11-30) Documentation  
Validation kit n/a The downloadable validation kit has been included under the 'Submission process and quality assurance' section. This allows data to be tested against quality rules during preparation, prior to submission. Version 1.2 (2017-11-30) Documentation  
All documentation n/a All references to Subject Knowledge Enhancement (SKE) courses, Special projects and pilots (SSP), and Learning Difficulty Assessment (LDA) removed from the HESA Student record as there is no longer a requirement from Statutory Customers to capture this information. Version 1.1 (2017-07-27) Documentation  
All documentation n/a All references to the 'Skills Funding Agency (SFA)' and the 'Education Funding Agency (EFA)' have been changed to the 'Education and Skills Funding Agency (ESFA)', following the merger of these organisations. Version 1.1 (2017-07-27) Documentation  

Instance.FinancialSupport
EntryProfile.CARELEAVER
EntryProfile.PGCECLSS
EntryProfile.PGCESBJ
Instance.FEEREGIME
Instance.FEEWAIVETYPE
Instance.GROSSFEE
Instance.HEAPESPOP
Instance.LOCATION
Instance.NETFEE
Instance.RCSTDNT
Instance.SSELIG
Instance.TREFNO

1.0 The coverage has been updated to accommodate Course.COURSEAIM/QualificationsAwarded.QUAL valid entry M73 'Postgraduate Diploma in Education' where applicable. Version 1.1 (2017-07-27) Field Coverage  
Instance.LearningDeliveryFAM 1.0 The coverage has been updated to state that the entity may be required in circumstances other than those listed in the coverage statements depending on the status of the individual Instance. Guidance updated to Apprenticeship contract type (ACT), increasing the maximum number of occurrences to unbounded. Version 1.1 (2017-07-27) Field Guidance Coverage Schema  

Instance.REFData
Course.COLLORG
Instance.COLFROMDATE
Instance.COLFROMPROV
Instance.COLTODATE
Instance.COLTOPROV
Instance.NUMHUSPREV
Instance.PHDSUB

1.0 The coverage has been updated to exclude Course.COURSEAIM valid entry D01 'New Route PhD that meets the criteria for a research-based higher degree'. Version 1.1 (2017-07-27) Field Coverage  
ApprenticeFinances.APFINDATE 1.0 Guidance updated to clarify how the field should be returned for negotiated price records and payment records. Version 1.1 (2017-07-27) Field Guidance  
ApprenticeFinances.APFINTYPE 1.0 Guidance updated to Total negotiated price (TNP), increasing the maximum number of occurrences to unbounded. Version 1.1 (2017-07-27) Schema Field Guidance  

Course.COURSEAIM
QualificationsAwarded.QUAL

1.0 Removal of valid entry D01 'New Route PhD that meets the criteria for a research-based higher degree'. Version 1.1 (2017-07-27) Valid Field Schema  
Course.MSFUND 1.0 The label for valid entry 39 has been updated to 'Education and Skills Funding Agency (ESFA)'. Version 1.1 (2017-07-27) Valid Field  
Course.REDUCEDC 1.0 Removal of valid entry 07 'Subject Knowledge Enhancement (SKE)'. Version 1.1 (2017-07-27) Valid Field Schema  

Course.SKEOS
Course.SKEUNITS
Instance.SKEITT

n/a Fields removed from the HESA Student record as there is no longer a requirement from Statutory Customers to capture information about Subject Knowledge Enhancement (SKE) courses. Version 1.1 (2017-07-27) Field Schema  
Course.TTCID 1.0 Removal of valid entry F 'Subject Knowledge Enhancement (SKE) - DfE funded'. Version 1.1 (2017-07-27) Valid Field Schema  
Engagement.ENGFFI 1.0 The label for valid entries 1 and 2 have been updated to 'Learning aim fully funded by the ESFA' and 'Learning aim is co-funded by the ESFA' respectively. Version 1.1 (2017-07-27) Valid Field  
Engagement.ENGOUTCOME 1.0 Removal of valid entries 6 'Achieved but uncashed (AS-levels only)' and 7 'Achieved and cashed (AS-levels only)'. Version 1.1 (2017-07-27) Valid Field Schema  
Engagement.ENGWITHDRAW 1.0 The label for valid entry 07 has been updated to 'Learner has transferred between providers due to intervention by or with the written agreement of the Education and Skills Funding Agency (ESFA)'. Version 1.1 (2017-07-27) Valid Field  
Engagement.EPAORGID 1.0 Field added to the HESA Student record to identify the organisation that will be carrying out the end point assessment for the Apprenticeship Standard. Version 1.1 (2017-07-27) Schema Field  
Engagement.STANDCODE 1.0 The minimum occurrences have been reduced to 0. This is because an ILR output file is now required for Apprenticeship Frameworks from 2017-05-01. While the engagement entity must be returned, the Engagement.STANDCODE field will not need to be returned. Version 1.1 (2017-07-27) Schema Field  
EntryProfile.MARSTAT 1.0 Addition of valid entries 98 'Information refused' and 99 'Not known'. This is to improve the completeness of data so that it is fit for purpose for equalities monitoring. Version 1.1 (2017-07-27) Schema Field Valid  
EntryProfile.WELBACC n/a Field removed from the HESA Student record as there is no longer a requirement from HEFCW to capture Welsh Baccalaureate qualifications. Version 1.1 (2017-07-27) Schema Field  
Instance.AIMTYPE 1.0 The label for valid entry 5 has been updated to 'Core aim – (16-19 (excluding Apprenticeships) funded learning aims only)'. Version 1.1 (2017-07-27) Valid Field  
Instance.DISALL 1.0 Guidance updated to clarify that valid entry 4 'In receipt of Disabled Students' Allowance' must have a Course.COURSEAIM beginning with D, E, L, M, H, I, J or C. Version 1.1 (2017-07-27) Guidance  
Instance.ENTRYRTE 1.0 Addition of valid entry 09 'Undergraduate Opt-in' following its removal from Instance.INITIATIVES. Guidance updated to clarify that an Instance.INITIATIVES valid entry must be returned if applicable and may be considered a subset of this field. Version 1.1 (2017-07-27) Valid Field Schema Guidance  
Instance.FEOUTCOME 1.0 Removal of valid entries 6 'Achieved but uncashed (AS-levels only)' and 7 'Achieved and cashed (AS-levels only)'. Version 1.1 (2017-07-27) Valid Field Schema  
Instance.FESTUMK 1.0 The label for valid entries 1-5 have been updated to 'The student is an ESFA/DfES FE funded learner studying at FE level', 'The student is not an ESFA/DfES FE funded learner nor is the learner studying at FE level', 'The student is an ESFA/DfES FE funded learner studying at HE level', 'The student is not an ESFA/DfES FE funded learner but is studying at FE level', and 'The student is an ESFA/DfES funded learner studying a programme which is not at a specific level' respectively. Version 1.1 (2017-07-27) Valid Field  
Instance.FUNDMODEL 1.0 The label for valid entries 25, 81, 82, and 99 have been updated to '16-19 (excluding Apprenticeships)', 'Other Adult', 'Other 16-19', and 'Non-funded (No ESFA funding for this learning aim)' respectively. Version 1.1 (2017-07-27) Valid Field  
Instance.GROSSFEE 1.0 Guidance updated to clarify that for full year outgoing ERASMUS+ students at institutions in England Instance.GROSSFEE will be a maximum of £1,350 from 2014/15, subject to an approved access agreement. Version 1.1 (2017-07-27) Guidance Field  
Instance.INITIATIVES 1.0 Addition of valid entry X 'Degree Apprenticeships Development Fund' to identify students at providers in England that have received funding for Degree Apprenticeships programmes. Removal of valid entries 7 'Universities Heads of the Valleys Institute (UHOVI)', 9 'European Social Fund (ESF) - foundation degree', and R 'Undergraduate Opt-in'. Field length increased to 2 to accommodate future expansion of the valid entries. Guidance updated accordingly. Version 1.1 (2017-07-27) Field Valid Schema Guidance  
Instance.ITTAIM 1.0 Removal of valid entry 203 'Professional status by assessment only route'. Version 1.1 (2017-07-27) Field Valid Schema  
Instance.ITTSCHMS 1.0 Removal of valid entries 7 'Previously completed a subject knowledge enhancement (SKE) course' and 8 'Previously completed a subject knowledge enhancement (SKE) course'. Version 1.1 (2017-07-27) Field Valid Schema  
Instance.MSTUFEE 1.0 Removal of valid entry 07 'Fee waiver under government unemployed students scheme'. Version 1.1 (2017-07-27) Field Valid Schema  
Instance.REDUCEDI 1.0 Removal of valid entry 07 'Subject Knowledge Enhancement (SKE)'. Version 1.1 (2017-07-27) Field Valid Schema  
Instance.WITHDRAWREASON 1.0 The label for valid entry 07 has been updated to 'Learner has transferred between providers due to intervention by or with the written agreement of the Education and Skills Funding Agency (ESFA)'. Version 1.1 (2017-07-27) Field Valid  
Institution.ILRGEN 1.0 The label for valid entry 1 has been updated to 'File to be generated for submission to the Education and Skills Funding Agency (ESFA)'. Version 1.1 (2017-07-27) Field Valid  
LearningDeliveryFAM.LEARNDELFAMTO 1.0 Guidance updated to clarify when the field must be returned. Version 1.1 (2017-07-27) Guidance  
LearningDeliveryFAM.LEARNDELFAMTYPE 1.0 Removal of valid entry SPP 'Special projects and pilots'. Version 1.1 (2017-07-27) Valid Schema Field  
LearningDeliveryWork.LEARNWORKHOURS 1.0 Field added to the HESA Student record to collect the hours planned for the individual work placement record. Version 1.1 (2017-07-27) Field Schema  
LearnerFAM.LEARNFAMTYPE 1.0 Removal of valid entry LDA 'Learning difficulty assessment'. The label for valid entry EDF has been updated to 'Eligibility for 16-19 (excluding Apprenticeships) disadvantage funding'. Version 1.1 (2017-07-27) Field Valid Schema  
Student.CARER 1.0 Field added to the HESA Student record to monitor the participation and retention of student carers at higher education providers in Scotland. Version 1.1 (2017-07-27) Field Schema  
Student.ORCID 1.0 A link to the JISC support page has been added to the notes section. Version 1.1 (2017-07-27) Field Notes  
Student.PMUKPRN 1.0 Field added to the HESA Student record to allow performance reporting on the original provider before they merged with the other organisation. Version 1.1 (2017-07-27) Field Schema  
Student.RELBLF 1.0 The coverage has been updated to 'All students', the minimum number of occurrences increased to 1, and the addition of valid entry 99 'Not known'. This is to improve the completeness of data so that it is fit for purpose for equalities monitoring at the national level, and for addressing relevant policy questions. Version 1.1 (2017-07-27) Field Coverage  
Student.SEXID 1.0 Guidance updated to clarify that the legal sex of the student must be returned when returning data for the Individualised Data Record (ILR), as this does not have a concept of 'Other'. Version 1.1 (2017-07-27) Field Guidance  
QualificationsAwarded.CLASS 1.0 Removal of valid entries 04 'Undivided second class honours' and 06 'Fourth class honours'. Version 1.1 (2017-07-27) Field Schema Valid  
Publication of known changes 1.0 Publication of known changes compared to the 2016/17 record. For more detail, please see here. Version 1.0 (2017-02-14) Documentation  

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