Skip to main content

Further guidance about FE field requirements for Apprenticeship Frameworks and Apprenticeship Standards

Back to C17051

Student record 2017/18 - Further guidance about FE field requirements for Apprenticeship Frameworks and Apprenticeship Standards

Version 1.1 Produced 2017-11-30

The table below indicates which Further Education (FE) fields within the HESA return can be applicable to Apprenticeships when the provider does or does not require an ILR output file.

The table indicates which fields are applicable: some fields may be mandatory and others will only be returned for certain students. Where a field will be the same across all records, the correct value to return has been indicated, otherwise a 'Y' indicates that the field or entity is applicable to the apprenticeship.

Where the ILR output file is required, two Instances must be returned. One programme 'wrapper' instance representing the entire apprenticeship programme and a component instance for each learning aim. The applicable fields below have been separated between the programme and component instances. Further information regarding the requirements for an ILR file to be produced can be found here.

The table below states the fields required when an ILR output file is required and when it is not, for example when returning apprentices in the HESA Student record. Where a provider has however used the HESA system to produce ILR files for submission to the Education and Skills Funding Agency (ESFA), the FE fields will have been completed as advised in the table columns below, including the Engagement Entity. When the provider comes to submit their HESA Student record for degree apprenticeship students, they should still return Institution.ILRGEN=1 and the FE fields as advised in the table. Providers can therefore use a common format to complete both the ILR and HESA submissions for degree apprenticeship students.

If you are generating an ILR file, where an apprentice achieves any component qualification during their apprenticeship standard or framework, this will need to be recorded each time you return the student to the ILR until the completion/ending of the whole apprenticeship. We are highlighting this as we appreciate this works differently to how qualifications are recorded in the Student return, and we wanted to make sure that providers were aware of this.

Apprenticeship Frameworks and Apprenticeship Standards in the 17/18 ILR Specification year

FE field/entity
Apprenticeship Frameworks & Standards
Where the ILR output file is not required
Where the ILR output file is required
Programme 'wrapper' instance
Component instance(s)
Institution.ILRGEN  
1
Course.FEQAIMC
Y
 
Student.LLDDHEALTHPROB  
Y
Student.LEARNREFNO  
Y
Student.NINO  
Y
Student.PMUKPRN  
Only if instructed by the ESFA
Student.PREVLEARNREFNO  
Y
Student.PREVUKPRN  
Y
Student.PRIORATTAIN  
Y
Student.ULN
Y
Y
Student.ContactPreference  
Y
Student.LearnerContact  
Y
Instance.ACHDATE
Trailblazer only
Instance.ADDSUPCT      
Instance.AIMTYPE
3
1
3
Instance.CSTAT
Y
   
Instance.ENGGRADE      
Instance.FEOUTCOME
Y
   
Instance.FESTUMK
3
5
1 for FE aims, 3 for HE aims
Instance.FUNDADJOTH
Y
   
Instance.FUNDADJPRIOR
Y
   
Instance.FUNDMODEL
36 or 81
36 or 81
Instance.FWORKCODE
Frameworks only
Frameworks only
Instance.LEARNPLANENDDATE
Y
   
Instance.MATHGRADE      
Instance.PARTNERUKPRN
Y
 
Y
Instance.PLANEEPHOURS      
Instance.PLANLEARNHOURS      
Instance.PROGTYPE
Y
Y
Y
Instance.PWAYCODE
Frameworks only
Frameworks only
Instance.WITHDRAWREASON
Y
   
Instance.Engagement
Engagement entity not required
Y
Y
Engagement.DELLOCPOSTCODE
Y
Y
Engagement.ENGAIM
ZPROG001
Y
Engagement.ENGEEF
Y
Y
Engagement.ENGEND
Y
Y
Engagement.ENGFFI
Y
Y
Engagement.ENGFUNDADJOTH
Y
Y
Engagement.ENGFUNDADJPRIOR
Y
Y
Engagement.ENGOUTCOME
Y
Y
Engagement.ENGSTART
Y
Y
Engagement.ENGSTATUS
Y
Y
Engagement.ENGWITHDRAW
Y
Y
Engagement.LEARNAIMPLANEND
Y
Y
Engagement.LEARNAIMSTART
Y
Y
Engagement.OUTGRADE  
Y
Engagement.STANDCODE
Y
Y
Engagement.ApprenticeFinances
Y
 
Instance.LearnerEmploymentStatus
Y
Y
 
Instance.LearnerFAM
Y
Y
 
Instance.LearningDeliveryFAM
Y
Y
Y
Instance.LearningDeliveryWork      

Contact Liaison by email or on 01242 211144.