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Alternative provider student record 2017/18 - Notification log

This document summarises all communications associated with the 2017/18 AP student collection, starting with the publication of known changes to the record in January 2017 all the way through to collection closure in October 2018. Please refer to the Revision history document for full technical list of changes to the specifications.

HESA issue regular communications during the life of a collection:

• Circulars: announcements to interested parties concerning or issues relating to the collection. Circulars are always made available on the HESA website for later reference, and emailed out to the mailgroup for the collection.
• Coding manual release overviews: these document iterative changes to the technical documentation that define the form of the data to be submitted, as well as being a place to host resources associated with collecting that data.

2018-10-09 Coding manual release - version 1.7

• XTPOINTS and XLEV301 have been updated within the Derived field specifications.
• Valid entry changes have been made to QualificationsOnEntry.QUALTYPE.
• The Data collection schedule has been updated to change the sign-off date from 21 November to 23 November 2018.

2018-08-21 Coding manual release - version 1.6

• XTPOINTS, XLEV501, XLEV601 and XPUBPOPG01 have been updated within the Derived field specifications.
• The Further guidance on reporting qualifications on entry page has been updated to take into account recent additions to the XTPOINTS appendix.

2018-07-11 Coding manual release - version 1.5

The following documents and schemas have been added to the coding manual under 'File structures for downloadable files' in the 'Submission process and quality assurance' section:

• File structures for data supply files,
• File structures for Expected instance population (HE and FE),
• File structures for National Student Survey (NSS),
• File structures for Unistats.

• A valid entry change has been made to Course.TTCID.
• Guidance changes have been made to InstancePeriod.YEARPRG.
• XTPOINTS has been updated within the Derived field specifications.

2018-05-29 Coding manual release - version 1.4

• The Data collection schedule has been updated as a result of changes to deadlines for final submission (moved from 21/11/2018 to 19/11/2018) and sign-off (moved from 28/11/2018 to 21/11/2018). This is to allow more time for the Graduate Outcomes contact details collection.

2018-05-10 Coding manual release - version 1.3

• Valid entry changes have been made to QualificationsOnEntry.QUALGRADE.
• File structure for Graduate Outcomes survey population for 2017/18 has been added to 'File structures for downloadable files' under 'Submission process and quality assurance'.
• Guidance changes have been made to Instance.ENDDATE, InstancePeriod.NOTACT
• The processing field specifications have been added to the Derived field specifications.
• A new guidance document, Further Guidance on returning postgraduate students to the AP Student Record has been added under the Further guidance section.

2018-03-01 Coding manual release - version 1.2

Version 1.2 of the coding manual includes the following changes:

• The coverage of the AP record has been updated to add clarity around funded distance learning students, detailed more fully in the revision history.
• Valid entry changes have been made to QualificationsOnEntry.QUALGRADE and QualificationsOnEntry.QUALTYPE
• Guidance changes have been made to Course.COURSEAIM, Instance.SPLENGTH, Instance.YEARPRG and QualificationsOnEntry.QUALTYPE

First release of the Derived field specifications for this collection, added under the 'Data specification' section. These have been formatted as html rather than a Zip file to aid accessibility and allow individual fields to be bookmarked. In addition, revision histories are included for each field to allow for analysis of changes over time. It is the intention of HESA to publish derived fields in this format for all coding manuals from 2017/18 collections onwards.

2018-01-04 Coding manual release - version 1.1

Changes made to the specification of the record for the 2017/18 reporting period include:

• The maximum length of InstancePeriod.LOCATION has increased from 15 to 30.
• A small number of guidance and description changes have been made, detailed more fully in the Revision history.
• Valid entry changes have been made to QualificationsOnEntry.QUALGRADE, QualificationsOnEntry.QUALSBJ, and QualificationsOnEntry.QUALTYPE.

2017-09-21 Coding manual release - version 1.0

The Coverage has expanded to include students on undergraduate designated courses lasting less than a year as well as postgraduate taught and postgraduate research students.

This version additionally sees the first release of the Data collection schedule, added under the Overview section of the manual.

Additional changes made to the specification of the record for the 2017/18 reporting period include:

• The coverage statements have been revised for Course.REGBODY, Instance.MSTUFEE, StudentEquality.RELBLF
• Valid entry changes made to Instance.MSTUFEE, Course.COURSEAIM, StudentEquality.RELBLF, QualificationsAwarded.CLASS, QualificationsAwarded.QUAL, Course.REGBODY.
• Six label changes to valid entries in EntryProfile.DOMICILE and StudentEquality.NATION, moving HESA guidance from the labels to the guidance section.
• The InstancePeriod.SSELIG field is removed from the record.
• A small number of guidance and description changes have been made, detailed more fully in the Revision history.
• Instance.INTENTLEV field added in order to allow analysis of actual study patterns compared to their initial intentions.

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